Office Assistant

Paarl - South Africa

Monthly Salary: Not Disclosed

Posted on: 8 hours ago

Vacancies: 1 Vacancy

Job Summary

A Leading Pharmaceutical Company based in Western Cape is seeking an Office Assistant to join their organization.

Job Purpose:

The Office Assistant will organize and coordinate office administration and procedures to ensure organizational effectiveness efficiency and safety. The Office Assistant is responsible for developing intra-office communication protocols streamlining administrative procedures and inventory control. Also handling a wide range of administrative duties and executive support. Assist the Financial function with creditors clerk duties and coordinate events

Key Duties & Responsibilities:

Organized and embrace administrative challenges of supporting an office of diverse people:

Organise and schedule meetings and appointments
Coordinate activities throughout the company to ensure efficiency and maintain compliance with company policy
Manage agendas travel plans and appointments for senior management
Manage emails letters packages phone calls and other forms of correspondence
Support other functions
Track and replace office supplies and necessary
Submit reports and prepare proposals and presentations as needed
Organize company events or meetings
Prepare operational reports and schedules to ensure sufficiency
Design and implement filing systems
Analyse and monitor internal processes
Review and approve office supply acquisitions
Establish and monitor record-keeping
Participate actively in the planning and execution of company events
Provide general support to visitors
Coordinate with IT department on all office equipment
Assist with onboarding of new employees

Finance Responsibilities:

Responsible for Creditors payments invoicing and recording of financial transactions
Capture and process invoices
Ensure payments are made to comply within the set standards
Review petty cash reconciliation
Ensure transactions are properly recorded and captured
Maintain the accounts payable systems
Ensure invoices are matched against requisitions purchase orders and goods received notes with reference to quantities quality description and price.
Ensure requisitions purchase orders and invoices are properly authorized and are in accordance with the appropriate levels of authority.
Ensure invoices related to contracts agree to the contract.

Minimum Requirements

Diploma in Office Administration or relevant experience
Strong organizational and planning skills
Proficient in Microsoft Office
Knowledge of accounting data and administrative management practices and procedures
Knowledge of business and management principles

Candidates that meet the criteria may submit their applications via this portal or via vacancy link on
Should you receive no feedback within 7 days please accept your application as unsuccessful.

Required Experience:

Junior IC

A Leading Pharmaceutical Company based in Western Cape is seeking an Office Assistant to join their organization.Job Purpose:The Office Assistant will organize and coordinate office administration and procedures to ensure organizational effectiveness efficiency and safety. The Office Assistant is re...