Legal Practice Assistant Real EstateIP&T

About Us

Hamilton Locke is a law firm evolving the traditional approach to corporate and commercial legal services. We are constantly removing the layers of bureaucracy reacting quickly to change providing exceptional service and finding creative solutions to deliver smart advice.

We are part of the HPX Group which was proudly named one of AFR BOSS Best Places to Work 2025. Within that group Hamilton Locke was also recognised as Law Firm of the Year at the 2025 Australian Law Awards a reflection of our commitment to doing things differently and creating an exceptional experience for both our people and clients.

We have offices in Sydney Melbourne Brisbane Perth Newcastle and Auckland with our clients located across Australia New Zealand Europe and Asia.

We have built a people-centric business from day one bringing together top talent from across the globe. We are driven by maximising the people experience PX and creating a vibrant culture. We believe a strong PX drives the best possible client experience CX and therefore we strive to create a work environment focused on learning teamwork and collaboration underpinned by avalues-based leadership model.

The Role

We are seeking an experienced Legal Practice Assistant Assistant to support our Real Estate and IP&T teams in Sydney. You will work closely with our partners and fee earners providing high-quality legal and administrative support to ensure the smooth and efficient running of both practices.

This is a full-time office-based role in our Sydney office where you will be a key contributor to team operations and client service. It will allow you to utilise your strong interpersonal and communication skills as well as your excellent organisational and administrative abilities while playing an integral role in our continued growth and success.

We are looking for someone who is enthusiastic proactive hard-working and brings a positive can-do attitude to the team.

Responsibilities

• Provide comprehensive administrative and legal support to the IP&T practice and Real Estate practice - which is led by John Frangi our co-head of the Sydney office.
• Manage complex calendars and email correspondence scheduling internal and external meetings and coordinating travel arrangements.
• Client liaison and communication.
• Billing and expense management.
• Time entries generating reports.
• Conducting searches
• Maintain client and matter records documents and databases.
• Ad hoc administrative duties including printing scanning and photocopying.
• Attend the Sydney office on a full-time basis (5 days per week) to provide hands-on support to partners and the broader team.

Were looking for someone:

• With 2 years administrative experience within the legal industry ideally property law
• With strong attention to detail and the ability to efficiently manage multiple stakeholders and priorities.
• Intermediate Microsoft Office Suite billing and document management system skills.
• Who is an effective communicator and excellent organisational abilities.
• Who is confident and self-motivated.
• A proficient problem solver adept at identifying and resolving challenges.
• A commitment to providing a high level of administrative support to the team.
• Positive collaborative and able to work effectively as part of a team.

Whats in it for you

• Be mentored in a supportive environment with access to quality work and professional development opportunities.
• A fun collaborative and high-performing team environment with regular social events and training days.
• A competitive remuneration package including equity pursuant to the Groups ESS.
• An extra weeks leave as part of our employee personal development program.
• Full-day birthday leave.

How to Apply

We prefer to work directly with candidates if you are interested in this role please click the Apply button or contact the consultant details below for more information.

Please note applicants must be an Australian Citizen or permanent resident to apply.

For more information on Hamilton Locke please visit or follow us on LinkedIn here.

Accessibility and Inclusion

At Hamilton Locke and HPX Group our culture is made up of unique backgrounds and varying life experiences. We celebrate our peoples differences across gender gender identity sexual orientation age ability cultural backgrounds and family and caring arrangements.

We are committed to making reasonable adjustments to provide a positive barrier-free recruitment process. If you require any support or reasonable adjustments to complete your application please contact us at .

Agency submissions

HPX Group does not accept agency submissions unless the agency is specifically contacted by a member of the Recruitment Team. Please do not forward candidate profiles or resumes to partners hiring managers or other employees - this will not constitute as an introduction to the firm and HPX Group will not be liable for a fee.

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