Oncology Business Operations Assistant

By clicking the Apply button I understand that my employment application process with Takeda will commence and that the information I provide in my application will be processed in line with Takedas Privacy Notice and Terms of Use. I further attest that all information I submit in my employment application is true to the best of my knowledge.

Job Description

Role Purpose

The Oncology Business Operations Assistantsupports the Oncology Business Unit by providing highquality administrative operational and coordination supportacross commercial access and medical activities. The role ensures smooth execution of key processessuch as events congresses vendor coordination documentation and purchasetopay activities enabling Oncology teams to focus on strategic priorities.

In addition the role actively supports the automation and optimization of internal processes contributing to increased efficiency simplification of workflows and improved ways of working. The Assistant will collaborate closely with Business Operations DD&T and crossfunctional teams and may support basic business projectsinitiated by Commercial Medical or Patient Value & Access functions.

Key Responsibilities

1. Administrative & CrossFunctional Support

• Provide daytoday administrative and operational supportto Oncology stakeholders and crossfunctional teams (Commercial Medical PVA DD&T Compliance etc.).

• Coordinate meetings prepare materials maintain trackers and manage followups to ensure timely execution of actions.

• Support internal communication flow and ensure information is well organized accessible and handled with appropriate confidentiality.

2. Events Congresses & Logistics Coordination

• Support the planning and operational execution of events congresses and internal/external meetingsfor the Oncology BU.

• Coordinate logistics with vendors and internal teams ensuring timely followup and compliance with internal procedures.

• Maintain accurate documentation related to events and activities.

3. Vendor Management & PurchasetoPay Support

• Support the endtoend purchasetopay process including PO creation followup invoice processing and resolution of administrative issues.

• Assist with vendor onboarding and updates ensuring accurate records and proper documentation.

• Support due diligence activities in line with thirdparty risk management and compliance requirements.

4. Documentation Contracts & Compliance Support

• Prepare route and archive contracts Statements of Work and related documentation including signature collection (e.g. DocuSign).

• Ensure activities are executed in compliance with local and global policies SOPs and operational standards.

• Maintain organized auditready documentation.

5. Process Optimization Automation & Efficiency Support

• Support the identification documentation and optimization of internal operational processes with the objective of reducing manual effort and increasing efficiency.

• Proactively suggest practical improvementsto simplify administrative workflows and enhance team productivity.

• Support adoption of new ways of working by assisting with coordination documentation training logistics and followup.

• Contribute to basic automation and digital enablement initiatives such as templates trackers workflows reporting support and structured use of everyday digital and AI tools.

6. Business Project Support

• Support small to medium business projectsinitiated by Commercial Medical or Patient Value & Access teams (e.g. operational rollouts process changes tool adoption).

• Assist with coordination across stakeholders preparation of materials action tracking and execution followup.

• Act as a reliable operational supportto help move initiatives from planning to execution in a structured and compliant manner.

Required Qualifications & Skills

• Bachelors degree in Business AdministrationMarketing or similar or equivalent experience in administrative or business support roles.

• Experience in administrative support business operations support or coordination roles(pharmaceutical or healthcare environment preferred).

• Strong organizational skills attention to detail and ability to manage multiple tasks and priorities.

• Strong interest in process improvement automation and operational efficiency with a handson and solutionoriented mindset.

• Strong collaboration and stakeholder management skills comfortable working across Commercial Medical PVA and DD&T.

• Willingness to learn and support digital and automation tools including AIenabled productivity solutions.

• High integrity discretion and respect for confidentiality and compliance requirements.

What Success Looks Like

• Oncology teams receive timely accurate and reliable operational support enabling smoother daytoday execution.

• Events congresses and operational activities are well coordinated and executed efficiently.

• Administrative and purchasetopay processes are well controlled reducing delays and rework.

• Internal processes are simpler better documented and more efficient with reduced manual effort.

• Business initiatives and improvement projects are well supported tracked and delivered on time helping Commercial Medical and Access teams focus on strategic priorities.

Locations

Worker Type

Worker Sub-Type

Time Type