Workforce & Capacity Optimization Lead

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Job Description

About BioLife Plasma Services

BioLife Plasma Services a subsidiary of Takeda Pharmaceutical Company Limited is an industry leader in the collection of high-quality plasma which is processed into life-saving plasma-based therapies. Some diseases can only be treated with medicines made with plasma. Since plasma cant be made synthetically many people rely on plasma donors to live healthier happier lives. BioLife operates 250 state-of-the-art plasma donation centers across the United States. Our employees are dedicated to enhancing the quality of life for patients and ensuring that the donation process is safe straightforward and rewarding for donors who wish to make a positive impact.

When you work at BioLife youll feel good knowing that what we do helps improve the lives of patients with rare diseases. While you focus on our donors well support you. We offer a purpose you can believe in a team you can count on opportunities for career growth and a comprehensive benefits program all in a fast-paced friendly environment.

This position is currently classified as hybrid in accordance with Takedas Hybrid and Remote Work policy.

OBJECTIVES/PURPOSE

• Serve as a recognized expert in workforce optimization with deep expertise in scheduling and capacity planning and broad knowledge of related disciplines across US BioLife operations.
• Anticipate internal and external business challenges and regulatory considerations; recommend innovative process technology and policy improvements to enhance operational efficiency.
• Provide leadership and consultative guidance across BioLife regions influencing workforce planning strategies and organizational priorities.
• Drive BioLife initiatives that optimizes resource utilization improve scalability and strengthen governance frameworks.

ACCOUNTABILITIES

• Develop and execute enterprise-level workforce optimization strategies for BioLife influencing broader Takeda business units and functions.
• Design and implement governance models policies and data-driven methodologies that ensure consistency compliance and operational flexibility across BioLife operations.
• Serve as a trusted advisor to senior leadership and cross-functional teams on workforce planning capacity management and emerging business or regulatory challenges.
• Lead BioLife projects and cross-functional teams to deliver scalable workforce solutions including automation and process improvements.
• Own workforce data governance ensuring data integrity accessibility and clear standards for reporting analytics and decision support.
• Analyze complex workforce and capacity datasets to identify trends gaps and optimization opportunities across BioLife operations.
• Develop predictive models and scenario analyses to forecast workforce needs capacity constraints and financial impacts using advanced analytics tools (e.g. Power BI SQL Python).
• Translate analytical findings into actionable strategies and initiatives that improve resource utilization workforce flexibility and operational scalability.
• Design and maintain dashboards reporting frameworks and KPIs to provide real-time visibility and monitor performance of workforce planning processes.
• Oversee direct labor budgeting and forecasting strategies ensuring alignment with financial objectives operational goals and regulatory requirements.

DIMENSIONS AND ASPECTS

Technical/ Functional (Line) Expertise

• Recognized as an expert in workforce management and capacity planning with broad knowledge of related disciplines (HR Finance Operations DD&T).
• Skilled in designing scalable frameworks and governance models for complex matrixed environments.

Decision-making and Autonomy

• Operates with autonomy; makes decisions impacting multiple functions and regions.
• Provides guidance in complex or unprecedented situations.

Leadership

• Provide guidance and training across US BioLife Plasma Centers to advance workforce systems and capacity solutions.
• Leads cross-function teams and serves as a best-practice resource for workforce optimization.
• Influences senior leadership and drives adoption of innovative strategies.

Interaction

• Partner closely with HR Operations Finance DD&T FPA and BioLife leadership to ensure the alignment of shared workforce processes.
• Develop workforce planning strategies aligned with organizational goals and ensures effective stakeholder communication.

Innovation

• Champions automation and advanced analytics to enhance workforce flexibility and efficiency.
• Implements innovative solutions to address organizational challenges and improve scalability.

Complexity

• Operate in a matrixed environment addressing diverse resource needs across BioLife centers and collaborating across functions.
• Manage cultural and logistical complexities inherent in workforce systems implementation within dynamic healthcare-focused settings.

EDUCATION BEHAVIOURAL COMPETENCIES AND SKILLS:

Education

• Required:Bachelors degree in business Operations Management Human Resources or a related field.
• Preferred:Advanced degree (e.g. MBA or masters in business Information Systems or related field).

Skills

• Expertise in workforce management frameworks governance and scalable scheduling strategies. Advanced proficiency in data engineering report/dashboard creation reporting administration. Power BI Databricks Python SQL Excel etc.
• Advanced analytical and reporting skills for effective workforce planning and decision-making.

Behavioral Competencies:

• Innovator with strong problem-solving skills and ability to drive adoption of new methodologies.
• Collaborator fostering alignment across departments and shared objectives.
• Strategic thinker with a systematic approach to addressing workforce planning challenges with ability to anticipate challenges and influence organizational direction.
• Adaptable leader capable of managing change and encouraging smooth adoption of new methodologies.
• High-impact communicator and collaborator across functions and regions. Innovator with strategic problem-solving skills to address workforce challenges effectively.
• Clear communicator who fosters cross-departmental alignment and productive partnerships.

ADDITIONAL INFORMATION

• Travel required: 10%

BioLife Compensation and Benefits Summary

For Location:

U.S. Base Salary Range:

The estimated salary range reflects an anticipated range for this position. The actual base salary offered may depend on a variety of factors including the qualifications of the individual applicant for the position years of relevant experience specific and unique skills level of education attained certifications or other professional licenses held and the location in which the applicant lives and/or from which they will be performing the actual base salary offered will be in accordance with state or local minimum wage requirements for the job location.

U.S. based employees may be eligible for short-term and/or long-term incentives. U.S. based employees may be eligible to participate in medical dental vision insurance a 401(k) plan and company match short-term and long-term disability coverage basic life insurance a tuition reimbursement program paid volunteer time off company holidays and well-being benefits among others. U.S. based employees are also eligible to receive per calendar year up to 80 hours of sick time and new hires are eligible to accrue up to 120 hours of paid vacation.

EEO Statement

Takeda is proud in its commitment to creating a diverse workforce and providing equal employment opportunities to all employees and applicants for employment without regard to race color religion sex sexual orientation gender identity gender expression parental status national origin age disability citizenship status genetic information or characteristics marital status status as a Vietnam era veteran special disabled veteran or other protected veteran in accordance with applicable federal state and local laws and any other characteristic protected by law.

Locations

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Job Exempt