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Job Description

About the role:

As Executive Assistant Lead Support youll partner directly with the Site Head to keep site operations running smoothly and this high-impact role youll provide advanced executive and administrative supportowning complex calendars coordinating priorities preparing and refining materials and ensuring clear timely communication across the business.

Youll be a trusted connector for internal and external stakeholders helping facilitate decisions align teams and coordinate site-level meetings events and operational activities. Youll also apply sound judgment and proactive problem-solving to anticipate needs manage sensitive information with discretion and drive work forward independently.

This role is ideal for an experienced executive support professional who thrives in a fast-paced environment brings deep expertise across processes and systems and is comfortable working autonomously with minimal supervision. You may also guide or mentor less experienced team members as part of supporting a high-performing site leadership team.

How you will contribute:

• Manage executive schedules and coordinate complex calendars for leadership and site heads

• Plan and execute multi-day leadership and functional events including senior leadership team off-sites town halls and employee engagement activities

• Oversee logistics for visits from senior leaders and external guests patient speaker events volunteer initiatives and engagements with external parties

• Handle procurement tasks such as office supplies catering information technology equipment and new vendor setup

• Draft and distribute communications for events and announcements; maintain functional distribution lists

• Support onboarding activities and quarterly welcome receptions

• Manage budgets expense reports and invoice reconciliation for events

• Serve as liaison for internal and external contacts including Talent Acquisition and above site leadership requests

• Provide backup support for communications lead

• Coordinate business continuity logistics during site disruptions

• Routinely seek to optimize administrative tasks with simpler digital solutions

• Provide guidance to extended or external staff as needed for complex events

• Facilitate clear and professional communication with internal and external contacts

• Prepare and format documents with advanced skills in business software

• Identify and resolve administrative challenges using creative problem-solving

What you bring to Takeda:

• Bachelors degree preferred

• 5 years supporting senior executives and coordinating events

• Proven experience managing executive schedules with attention to detail

• Strong communication skills to represent the executive office professionally with diverse contacts

• Advanced proficiency in business software for document preparation and formatting

• Comfort using digital and artificial intelligence-enabled tools to streamline scheduling document drafting and event coordination with sound judgment on confidentiality

• Commitment to maintaining confidentiality and handling sensitive information responsibly

• Ability to serve as an effective intermediary to facilitate communication

• Experience coordinating events and operational activities at the site level

• Skilled in managing multiple priorities with strong organizational abilities

• Experience in budget management and expense reconciliation

• Ability to apply innovative solutions to administrative challenges

More about us:

At Takeda we are transforming patient care through the development of novel specialty pharmaceuticals and best in class patient support programs. Takeda is a patient-focused company that will inspire and empower you to grow through life-changing work.

Certified as a Global Top Employer Takeda offers stimulating careers encourages innovation and strives for excellence in everything we do. We foster an inclusive collaborative workplace in which our teams are united by an unwavering commitment to deliver Better Health and a Brighter Future to people around the world.

#GMSGQ #ZR1 #LI-MA1

Takeda Compensation and Benefits Summary

For Location:

U.S. Hourly Wage Range:

The estimated hourly wage range reflects an anticipated range for this position. The actual hourly wage offered may depend on a variety of factors including the qualifications of the individual applicant for the position years of relevant experience specific and unique skills level of education attained certifications or other professional licenses held and the location in which the applicant lives and/or from which they will be performing the actual hourly wage offered will be in accordance with state or local minimum wage requirements for the job location.

U.S. based employees may be eligible for short-term incentives. U.S. based employees may be eligible to participate in medical dental vision insurance a 401(k) plan and company match short-term and long-term disability coverage basic life insurance a tuition reimbursement program paid volunteer time off company holidays and well-being benefits among others. U.S. based employees are also eligible to receive per calendar year up to 80 hours of sick time and new hires are eligible to accrue up to 120 hours of paid vacation.

EEO Statement

Takeda is proud in its commitment to creating a diverse workforce and providing equal employment opportunities to all employees and applicants for employment without regard to race color religion sex sexual orientation gender identity gender expression parental status national origin age disability citizenship status genetic information or characteristics marital status status as a Vietnam era veteran special disabled veteran or other protected veteran in accordance with applicable federal state and local laws and any other characteristic protected by law.

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Job Exempt