Seasonal – Administrative Assistant (Aquatics DivisionMultiple PositionsAustin Parks and Recreation)

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• Make a Difference: Join a team driving meaningful change in one of the fastest-growing cities in the nation.

• Value and Innovation : Work in an environment where employees are valued and innovation thrives.

• Competitive Benefits: Enjoy a comprehensive compensation package that includes generous leave work-life balance programs and extensive benefits.

• Retirement Security: Plan for the future with the City of Austin Employees Retirement System.

• Sustainable Transportation Options: Commute easily with access to public transit and bike-friendly infrastructure.

• Focus on Wellness: Stay healthy through wellness programs on-site fitness centers and mental health support.

• Career Growth: Advance your skills and expertise with professional development and leadership opportunities.

• Modern Workspaces: Work in innovative and sustainable environments that foster collaboration and inspiration.

By joining us you become part of a community that values its people and is committed to making Austin the most thriving and resilient city in the country.

Job Description:

Purpose:

Work in conjunction with other administrative personnel to perform a wide variety of administrative support tasks.

Duties Functions and Responsibilities:

Essential duties and functions pursuant to the Americans with Disabilities Act may include the following. Other related duties may be assigned.

• Greets visitors handles their inquiries and directs them to the appropriate person.

• Answers multi-line telephones or two-way radios and directs calls or takes messages.

• Maintains office supply inventories by placing orders.

• Schedules and coordinates meetings.

• Distributes disperses and reconciles petty cash requests.

• Types letters memos forms and other correspondence.

• Picks up sorts and delivers mail to appropriate person.

• Files and retrieves documents records and reports.

• Maintains records enters data and retrieves data as needed.

• Analyzes and interprets data and prepares reports.

Responsibilities - Supervisor and/or Leadership Exercised:

None.

Knowledge Skills and Abilities:

Must possess required knowledge skills abilities and experience and be able to explain and demonstrate with or without reasonable accommodations that the essential functions of the job can be performed.

• Knowledge of applicable processes techniques and methods.

• Knowledge of city practices policy and procedures.

• Skill in oral and written communications.

• Skill in using computers and related software.

• Skill in handling multiple tasks and prioritizing.

• Skill in data analysis and problem solving.

• Skill in planning and organizing.

• Ability to work with frequent interruptions and changes in priorities.

• Ability to establish and maintain good working relationships with city employees and the public.

Minimum Qualifications:

• Graduation from an accredited high school or equivalent plus three (3) years of experience in general clerical/secretarial experience.

• Education and or experience will substitute for the minimum qualifications.

Preferred Experience:

• Experience with cash handling credit and debit card payments and issuing refunds.

• Experience providing customer service including handling high call volume assisting visitors in the office and prioritizing customer needs.

• Experience using RecTrac or a similar registration software.

• Experience using Microsoft Office Suite including Word Teams Outlook and Excel.

Preferred Skills:

• Ability to communicate fluently (reading writing speaking) in English and Spanish.

Other:

• Ability to travel to more than one work location.

Notes to Candidate:

The City of AustinParks and Recreation Department (APR)provides protects and preserves a park system that promotes quality recreational cultural and outdoor experiences for the Austin community. Working with the City of Austin provides a number of health and welfare benefits such as medical paid leave time a great retirement plan training opportunities and more! ClickHEREfor more information.

Position Information:

The purpose of the Seasonal Administrative Assistant position will be to assist the Aquatics Division with office duties including answering phone calls responding to emails and assisting patrons in registering for classes and trainings. Additional duties may include:

• Selling Aquatics uniforms.

• Taking payments and issuing refunds.

• Assisting candidates with filling out applications for employment.

• Filing daily finance reports.

• Opening and closing the Aquatics office as needed.

Application Instructions/Job Requirements:

• Application:A detailed complete application is required and applicants must include on their Employment Record all experience (work and/or volunteer) related to this job posting up to 10 years or more; this will be used to determine your base compensation. Employment Record dates must include month and year. Verification of employment history dates on resume should match online Employment Application. Statements such as See Resume will not be accepted and a resume alone will not be accepted in lieu of a complete online application.

• Skills Assessments:Skills assessment(s) may be required as part of the recruitment process.

• Virtual Interviews:APRmay conduct virtual interviews.

• Military/Veteran:An applicant claiming Military/Veteran status must provide a copy of his or her DD-214(s) or valid comparable document at the time of interview.

• Physical Requirements:Tasks may involve bending lifting walking carrying or using a force equal to lifting up to twenty-five (25) pounds. Must be physically and mentally able to work with participants adapting to a variety of conditions such as daily walking hiking climbing standing balancing kneeling stooping running bending crawling swimming stretching and reaching in rugged terrain. Tolerate loud noise associated with enthusiasm and excitement. Ability to work outside in all types of weather and/or inclement conditions and in confined spaces.

• Post Application Process:Once your completed application is submitted the Austin Parks and Recreation Aquatics team will contact you regarding next steps in the hiring process including training class schedules certifications and paperwork required.

Other:

• Application Status Communication:Please note that you will be contacted if you are selected to move forward in the hiring process. Once the department is no longer hiring for this position you may receive a notification informing you the position is closed and the hiring process is concluded.

• Travel:If you are selected for this position and meet the Driver Safety Standards in the City of AustinDriver Safety Program you may drive when necessary to multiple locations as part of your regular job duties. Otherwise you are responsible for getting to and from these locations.

• Tobacco and Vape-Free Workplace:APRwork site locations are tobacco-free. Use of tobacco products and/or e-cigarettes is not permitted on anyAPRwork site including construction sites parking lots garages or in any personal vehicles located on the premises.

Salary:

• $22.05 per hour

Work Location:

• Austin Parks and Recreation Aquatics Office 2818 San Gabriel St.

Work Schedule:

• Variable schedule: Monday to Friday 20 to 40 hours per week.

• May be required to work during special events evenings weekends & holidays.

• Work schedule and location is subject to change based on department needs and programs.

• May be required to work during city emergencies such as extreme weather events.

EEO Statement for City of Austin:

The City of Austin will not discriminate against any applicant or employee based on race creed color national origin sex gender identity age religion veteran status disability or sexual addition the City will not discriminate in employment decisions on the basis of an individuals AIDS AIDS Related Complex or HIV status; nor will the City discriminate against individuals who are perceived to be at risk of HIV infection or who associate with individuals who are believed to be at risk.

City of Austin is committed to compliance with the Americans with Disabilities Act. If you require reasonable accommodation during the application process or have a question regarding an essential job function please call or Texas Relay by dialing 7-1-1.