Montana WILD Visitor and Events Coordinator
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Job Location:
Helena, MT - USA
Monthly Salary:
Not Disclosed
Posted on:
15 hours ago
Vacancies:
1 Vacancy
Job Summary
Announcement:
Please remember to attach the required documents listed in this announcement.
Resume
Cover Letter
Applications missing the requested documents will be considered incomplete and may not progress further in the process. Documents not requested will not be considered in the recruitment process. The State Application is not a substitute for a Resume. This position closes at 11:59 PM Mountain Time on March 8 2026. You must apply through the State of Montana Career site.
Special Information:
This position may be eligible for a statutory base pay increase of $1.00 an hour effective July 1 2026.
Identity of applicants who become finalists may be releases to the public if the Department deems it necessary. Employees who exceed 1040 hours in a calendar year are also provided health dental and life insurance. Other benefits include retirement paid vacation sick and holidays. This position may be covered by a VEBA (Voluntary Employee Beneficiary Association).
A successful applicant will be subject to a background investigation.
Women and minorities are under-represented in this job category and are encouraged to apply.
Schedule: Onsite Monday - Friday 8:00am to 5:00pm (This position is not eligible for remote work)
Job Overview:
Under the direct supervision of the MT WILD Program Manager the Visitor and Events Coordinator (Coordinator) is primarily responsible for greeting visitors at the Montana WILD front desk. This involves creating a welcoming well-organized and customer service-oriented atmosphere from the moment people enter the building. This position staffs the front desk arranges front desk coverage with volunteers and other staff oversees the exhibit hall classroom and auditorium and develops on-site educational activities for the classroom and exhibit hall.
This position also coordinates or assists in the coordination of all Montana WILD Education Center events including school visits outside group visits public programs and meeting room bookings. Coordination involves managing the Montana WILD calendar creating school schedules liaising with teachers and outside organizations managing meeting room bookings providing AV support as-needed and registering participants for public events. This position administers the Montana WILD Travel Grant which reimburses outlying schools for a portion of their travel to Montana WILD for field trips. This position also assists with planning for and delivery of public programs events and school programs.
The State of Montana has a decentralized human resources (HR) system. Each agency is responsible for its own recruitment and selection. Anyone who needs a reasonable accommodation in the application or hiring process should contact the agencys HR staff identified on the job listing or by dialing the Montana Relay at 711. Montana Job Service Offices also offer services including assistance with submitting an online application.State government does not discriminate based on race color national origin religion sex sexual orientation gender identity or expression pregnancy childbirth or medical conditions related to pregnancy or childbirth age physical or mental disability genetic information marital status creed political beliefs or affiliation veteran status military service retaliation or any other factor not related to merit and qualifications of an employee or applicant.
Physical and Environmental Demands:
Position entails lifting heavy education trunks and other materials. Must be able to lift 50lbs. Incumbent must be able to work in adverse weather conditions for extended periods of time to deliver education programs.
The employee is regularly required to stand sit and use hands and fingers to operate a computer and telephone. May sit for extended periods. Some travel and extra work hours are required. The incumbent may also encounter periodic stressful occurrences.
Knowledge Skills and Abilities (Behaviors):
Knowledge of:
FWPs mission objectives goals and branding effort
Principles and processes involved in organizational planning coordination and execution
Computer programs including In Design Illustrator Photo Shop and MS Office Suite
Event planning
Has the skills and ability to:
Cultivate an open collaborative safe and respectful team environment
Foster open communication and positive working relationships with staff administrators educators other agencies and other professional and administrative personnel both within and outside the department
Provide excellent customer service and public relations
Communicate well both verbally and in writing
Identify problems quickly and accurately and be adaptable in finding solutions
Effectively manage conflict and find resolution
Professionally and effectively represent FWP with the public and with other conservation and education organizations
Manage ones own time and work and solve problems independently
- Be efficient and productive in fast paced work environment
- Have enthusiasm and passion for the mission of FWP and Montana WILD
- Work independently and as a team
- Perform a variety of tasks and work with a variety of coworkers and customers
Minimum Qualifications (Education and Experience):
The knowledge skills and abilities of this position are normally attained through combination of a high school diploma and 3 years experience. Other combinations of education and experience will be considered on a case-by-case basis.
Required Experience:
IC
Key Skills
- Marketing
- Catering
- Organizational skills
- Hospitality Experience
- Management Experience
- HubSpot
- Event Planning
- Events Management
- Project Management
- Event Marketing
- Leadership Experience
- negotiation
About Company
The Montana Department of Labor & Industry wants to help both employees and employers to be happy on the job. We take seriously our mission to promote and protect the well-being of Montana's workers, employers and citizens, and to uphold their rights and responsibilities. Our agenc ... View more
