Associate Director, Recruitment & Onboarding

Location of Position: Marin Headlands Sausalito California

Reports to: Senior Director People & Culture

Position Classification & Expected Hours of Work and Travel:

• This is a full-time position.
• Regular onsite work is required.
• Days and hours of work may vary according to the needs of The Marine Mammal Center.
• Evening weekend and holiday work is required as job duties demand.
• Travel within California is expected for this position.

Compensation Range: $93600 - $109738 annual

Benefits:

• Holidays
• Sick Time
• Vacation
• Medical Dental and Vision
• Life Insurance
• Long Term Disability Insurance
• 401k Retirement Plan
• Employee Assistance Program

Job Summary:

The Associate Director Recruitment & Onboarding serves as the senior operational lead and is the architect for staff recruitment hiring and onboarding and volunteer recruitment onboarding and placement at The Marine Mammal Center. This role provides strategic input architectural design and operational leadership to ensure recruitment and onboarding practices are consistent equitable compliant and aligned with the Centers mission and strategic priorities. The Associate Director Recruitment & Onboarding translates organizational direction workforce and volunteer priorities and operational needs into scalable recruitment and onboarding frameworks tools and practices. This role oversees and develops a multidisciplinary recruitment team manages recruitment systems and stewards the organizations staff position description and volunteer role description libraries. This role is accountable for day-to-day staff hiring outcomes and volunteer placements. This position actively supports the Centers mission by ensuring the organization attracts selects and onboards a diverse skilled and mission-aligned staff workforce and volunteer community.

Essential Functions:

Recruitment & Onboarding Strategy: 60%

• Serve as the senior operational lead and manage recruitment and onboarding frameworks that support staff recruitment hiring and onboarding and volunteer recruitment onboarding and placement aligned with organizational priorities established by the People & Culture department and Executive leadership
• Provide oversight of end-to-end processes for staff and volunteer recruitment and onboarding ensuring consistent equitable and high-quality practices.
• Manage and administer all Applicant Tracking System (ATS) and onboarding platforms ensuring appropriate configuration data integrity user access and system performance.
• Provide operational leadership for ATS and onboarding platform reviews assessing system effectiveness alignment with organizational needs compliance requirements and user experience.
• Lead and support the development of Requests for Proposal (RFPs) for recruitment and onboarding systems as needed including requirements gathering evaluation criteria and cross-functional coordination.
• Manage and facilitate recruitment and onboarding vendor evaluation and selection processes including demonstrations comparative analysis and recommendation development in partnership with People & Culture leadership and other stakeholders as needed.
• Provide leadership and guidance for recruitment and onboarding system implementation configuration testing and rollout ensuring data integrity minimal disruption and alignment with recruitment and onboarding workflows as needed.
• Ensure background checks motor vehicle checks Form I-9 E-Verify and other pre-boarding requirements for staff and volunteers are completed accurately efficiently and in compliance with all applicable requirements.
• Ensure recruitment and onboarding practices align with applicable federal state and local laws and regulations funding requirements and budget constraints and organizational policies.
• Develop and maintain dashboards and reports measuring staff time-to-fill source of staff hire volunteer pipeline health placement timelines compliance candidate and volunteer experience and outreach or event return on investment (ROI).
• Review recruitment and onboarding data to identify trends risks and gaps; implement corrective actions and provide recommendations to People & Culture leadership as needed.
• Lead continuous improvement of recruitment and onboarding frameworks tools and standards to strengthen effectiveness experience and outcomes.
• Design sourcing approaches that support organizational hiring priorities including proactive pipeline development for hard-to-fill technical and mission-critical staff roles.
• Provide oversight of talent pipeline development for staff and volunteers ensuring sustainable mission-aligned candidate and volunteer pools are maintained.
• Serve as a visible talent brand ambassador for the Center confidently articulating the organizations mission impact culture and opportunities to candidates and prospective volunteers.
• Engage directly in sourcing and outreach activities for staff and volunteer roles when positions are senior-level highly specialized strategically critical or present unique recruitment challenges.
• Establish standards and expectations for candidate and volunteer experience across recruitment stages ensuring timely communication structured interviews and consistent offer or placement practices.
• Manage and steward the Centers staff position description library and role description library ensuring consistency accuracy and alignment with organizational structure position and role levels equitable classification practices workforce planning and operational needs.
• Maintain established templates standards and review processes for the creation updating and approval of staff position descriptions and volunteer role descriptions.
• Provide oversight and guidance to management during the development or revision of a position or role description using established protocols.
• Conduct regular and periodic reviews of position and volunteer role descriptions to ensure ongoing relevance clarity and organizational alignment.
• Ensure position description and role description libraries are integrated with recruitment and onboarding systems and workflows.

Leadership & Management: 25%

• Hire train mentor and manage staff ensuring individual and team development alignment with goals and adherence to policies and best practices.
• Provide direct supervision and coaching to strengthen communication capacity across departments building a culture of clear consistent and mission-driven storytelling.
• Meet with direct reports to identify and resolve problems; perform personnel actions such as approving timesheets and evaluating performance.
• Monitor workload distribution and team capacity to ensure sustainable operations and effective service delivery.
• Coach and train direct reports to build sourcing and outreach capabilities across the Recruitment & Onboarding team for position and role levels ensuring sustainability and high-quality recruitment practices.
• Foster a collaborative service-oriented and mission-aligned team culture grounded in professionalism confidentiality and continuous improvement.
• Partner with hiring managers and organizational leaders to clarify staffing and volunteer needs define hiring and onboarding criteria and set expectations for recruitment and onboarding timelines.
• Review hiring and volunteer placement outcomes and intervene when barriers delays or risks arise.
• Serve as the primary escalation point for staff recruitment hiring and onboarding and volunteer recruitment onboarding and placement issues resolving most challenges and elevating matters to People & Culture leadership when issues involve policy interpretation legal or compliance risk and/or cross-departmental impact.
• Supports the development of the Recruitment & Onboarding budget in collaboration with the Senior Director Human Resources; tracks results to ensure alignment with key financial targets for expenses and/or revenue in collaboration with management; approves and monitors team expenditures within established parameters.

Organizational Impact: 10%

• Actively contribute as a core member of the Centers DEI committee providing insight data analysis and recommendations related to recruitment onboarding risk mitigation and data analytics to inform innovative practices to enhance organizational culture.
• Lead the implementation of DEI initiatives aligned with organizational priorities for recruitment and onboarding of staff and volunteers.
• Support and prioritize the Centers DEI objectives and integrate as opportunities arise.
• May actively serve on various organizational wide committees as assigned.

Other Duties as Assigned: 5%

• Perform special projects and research as assigned.
• Perform other duties as assigned.

Supervisory Responsibility:

1 - Human Resources Specialist

1 - Volunteer Recruitment & Onboarding Coordinator

1 - Volunteer Recruitment & Onboarding Manager

Knowledge Skills and Abilities:

• Strong commitment to the mission and strategic priorities of The Marine Mammal Center.
• Ability to understand strategic organizational issues and influence change.
• Strong knowledge of human resources practices policies and procedures with demonstrated judgment and discretion in application
• Demonstrated knowledge of current recruitment onboarding talent acquisition tools strategies processes and best practices.
• Experience serving as a system administrator/super user for a complex Applicant Tracking System (ATS) including requisitions job postings candidate communications interview scheduling offer management onboarding workflows and advanced analytics/reporting.
• Experience implementing optimizing and maintaining platforms including workflow design change management documentation and end-user training.
• Experience managing vendor relationships contracts and service delivery for recruiting systems and related tools.
• Experience with employer branding and recruitment-related marketing strategies to support candidate attraction and engagement.
• Strong current knowledge of applicable state and federal laws and regulations related to recruiting and hiring.
• Demonstrated ability to develop interpret and leverage data and analytics to inform strategy drive continuous improvement and improve outcomes.
• Customer-focused approach with the ability to understand stakeholder needs set clear expectations and consistently deliver high-quality service.
• Strong leadership and team building skills with the ability to motivate team members balance workloads set priorities monitor performance and mentor coach and develop talent.
• Ability to quickly establish professional rapport with internal customers; approachable and able to engage with sensitivity patience and professionalism in addressing interpersonal concerns.
• Demonstrated professionalism and confidentiality in handling sensitive and confidential information.
• Excellent written verbal active listening presentation and facilitation skills with the ability to communicate clearly concisely and timely.
• Comfort participating in group presentations and negotiations representing the function effectively with internal and external stakeholders.
• Ability to work collaboratively and maintain open communication in a team environment partnering effectively across functions and levels.
• Ability to work independently to manage projects priorities commitments and deadlines.
• Strong organization skills including attention to detail effective problem-solving multitasking and time management.
• Ability to solve complex problems efficiently and effectively applying sound judgment and making timely decisions
• Demonstrated ability to take initiative prioritize competing demands resolve conflicts and follow through to completion
• Adapts to and learns from change challenges and feedback; demonstrates flexibility in approach and supports others in adopting new processes and expectations.
• Proficiency with Microsoft Office applications (Excel Outlook PowerPoint SharePoint Word) and virtual collaboration tools (Asana Slack Teams Zoom).
• Ability to build and sustain effective working relationships with people from diverse backgrounds while demonstrating self-awareness respect and professionalism.
• Willingness to support and participate in the Centers diversity equity and inclusion programs.

Qualifications and Experience:

• Professional HR certification such as SHRM-SCP or SPHR preferred.
• Valid driver license with acceptable motor vehicle record to maintain standards of insurability. (Must be 21 years old as frequently driving company vehicles is required for this position.)
• This position requires a combination of education and/or experience equivalent to a bachelors degree in human resources or related field; and 7 years of experience directly related in recruitment and onboarding operations with at least 5 years in a leadership/people management capacity.

Work Environment & Physical Requirements:

• This position operates in a professional office laboratory and hospital environment both indoors and outdoors with access to other parts of the facilities via outdoor pathways.
• Routinely uses standard office equipment which may involve repetitive motion.
• This role involves extended periods of desk work and computer use.
• Job responsibilities may include physical tasks requiring manual dexterity coordination and mobility including lifting or moving up to 25 pounds.
• Exposure to odors associated with animals and the care of animals.
• Limited exposure to allergens and zoonotic diseases.

OUR COMMITMENT TO DIVERSITY

The Marine Mammal Center actively engages individuals from all backgrounds. We are committed to embracing diversity within our organization because we firmly believe that diverse employee teams help us to achieve our best organizational outcomes and provide the most effective support to the communities we serve. We are deeply dedicated to creating and maintaining an inclusive equitable and supportive work environment. We strongly encourage people from underrepresented groups to apply. The Marine Mammal Center believes in growth and supporting our employees as best we can so they can become their best selves in and outside of work. We believe that a healthy work environment means building an inclusive culture where people can thrive together and feel supported and empowered. We believe in stretch versus constraint.

OUR MISSION

The Marine Mammal Center advances ocean health through marine mammal rescue and rehabilitation research and education.

ABOUT THE MARINE MAMMAL CENTER
For more information please visit our About Us page at

To Apply:
Please submit a cover letter and resume and provide a brief description about how your experience aligns with the role.

Note that applications without a cover letter will not be considered.

In your cover letter please feel free to note which pronouns you use (For example she/her/hers he/him/his they/them/theirs etc).

We strongly encourage people of color lesbian gay bisexual transgender queer and non-binary people veterans parents and individuals with disabilities to apply. The Center is an equal opportunity employer and welcomes everyone to our team. If you need reasonable accommodation at any point in the application or interview process please let us know.