Senior Administrative Specialist

Boston, NH - USA

Monthly Salary: Not Disclosed

Posted on: 5 hours ago

Vacancies: 1 Vacancy

Job Summary

Job Description

Take Your Corporate Career to the Next Level

Kleinfelder a Forbes Top Employer for Engineers in North America is committed to a people-first culture technical excellence and creating opportunities where employees can thrive!

Are you ready to be challenged make a difference and experience professional growth in your career Kleinfelders Corporate Services team is looking for you! From Accounting & Finance Human Resources Marketing & Communications and Information Technology to Legal and Health & Safety our corporate employees are part of the Kleinfelder ecosystem supporting the projects that improve the communities we work and live in.

Step into Your New Role

Kleinfelder has an exciting opportunity for a Senior Administrative Specialist! This role supports our Boston office the hub for New England operations combining high-level administrative and office management support to keep projects and people moving. Working closely with teams manage the office environment and handle day-to-day needs with flexibility and independence. Its a great opportunity for a self-starter to gain broad experience improve how things work and make a real impact. Perfect for someone who enjoys variety takes initiative and thrives in a fast-paced setting

Responsibilities

Handling daily office management and administrative tasks
Support HR activities such as on-boarding employee paperwork and general team requests
Help manage Health & Safety including tracking compliance and ordering PPE as needed
Assist with the local IT program supporting new hires and existing employees with technology needs
Manage fleet operations including vehicle assignments and maintenance

Requirements:

5 years of administrative or office management experience
Comfortable with Microsoft Office and internal systems
Basic knowledge of HR Health & Safety IT and fleet management
Strong organizational communication and problem-solving skills

Preferred Skills:

Experience with HRIS CRM or project management systems
Comfortable using dashboards UKG Deltek or similar platforms
Advanced Microsoft Office skills including Excel and Teams
Experience improving office processes or implementing new systems
Strong attention to detail and proactive problem-solving skills
Previous experience in a fast-paced multi-tasking environment

Move Forward with Kleinfelder:Kleinfelder and its subsidiaries and affiliates has been connecting great people to the best work since 1961. We are engineers scientists and construction professionals providing solutions that improve our clients transportation water energy and other private infrastructure. As a responsive cross-disciplinary team of bright curious and innovative problem-solvers we are dedicated to doing the right thing every day on every project from over 110 offices in the US Canada and great people to the best work is our purpose together we deliver.

Progress with an Employer that Values You

Kleinfelder and its subsidiaries and affiliates is an inclusive organization free from discrimination. We are a stronger organization when we are a diverse workforce and believe that through diversity equity and inclusion comes creativity innovation and unity. We are proud to offer the following:

Benefits:Kleinfelder and its subsidiaries and affiliates offers an excellent compensation and benefits package including: medical dental vision life insurance 401(k) plan and paid holidays.

Massachusetts: The expected salary range for the position is displayedin accordance withthe Massachusetts Wage Transparency Act. Finalagreed upon compensation is based upon individual qualifications and range: $25.80hr. - $42.26hr.

Career Development:We are committed to investing in the professional development of our staff offering each employee every opportunity to grow develop and take control of their career paths. We support these efforts through reimbursements for continuing education as well as many of the expenses associated with trainings and certifications and opportunities for career development through our internal Mentoring Program.

Equal Opportunity:Kleinfelder and its subsidiaries and affiliates is an Equal Opportunity Employer Minorities/Women/Disabled/Veterans. (Compliant with the new VEVRAA and Section 503 rules)

NOTICE TO THIRD PARTY AGENCIES

Please note that Kleinfelder and its subsidiaries and affiliates does not accept unsolicited resumes from recruiters or employment the absence of a signed Recruitment Fee Agreement Kleinfelder and its subsidiaries and affiliates will not consider or agree to payment for any referral compensation or recruiter the event a recruiter or agency submits a resume or candidate without a previously signed agreement Kleinfelder and its subsidiaries and affiliates explicitly reserves the right to pursue and hire those candidate(s) without any financial obligation to the recruiter or agency. Any unsolicited resume including those submitted to hiring managers are deemed to be the property of Kleinfelder.

Required Experience:

Senior IC

Job DescriptionTake Your Corporate Career to the Next LevelKleinfelder a Forbes Top Employer for Engineers in North America is committed to a people-first culture technical excellence and creating opportunities where employees can thrive!Are you ready to be challenged make a difference and experienc...