Administrative Support Specialist

The Administrative Support Specialist Special Projects provides highlevel administrative and organizational support for crossfunctional highpriority and timesensitive initiatives. This role focuses on coordinating project activities maintaining documentation preparing reports and ensuring smooth communication between teams. The Specialist plays a key role in keeping projects on track by managing logistics organizing data and materials and supporting project leads with daytoday administrative needs. Strong attention to detail adaptability and excellent organizational skills are essential.

• Provide direct administrative support to project leads and department stakeholders.
• Organize track and maintain project documentation files and communication records.
• Prepare meeting agendas presentations status updates and other project materials.
• Coordinate project schedules deadlines and action items across multiple teams.
• Assist with planning scheduling and supporting projectrelated meetings or milestones.

Data Entry & Project Documentation

• Accurately input update and maintain projectrelated information in spreadsheets databases and tracking systems.
• Verify documentation and data for accuracy completeness and consistency.
• Conduct routine audits of project files logs and data sources to ensure information is current and properly organized.
• Generate reports summaries dashboards or logs based on project needs.

CrossFunctional Collaboration

• Serve as a communication pointofcontact for projectrelated documentation data requests and administrative tasks.
• Work closely with department leads project managers and administrative staff to ensure timelines and requirements are met.
• Communicate issues delays or discrepancies promptly and professionally.

Process & Workflow Support

• Recommend improvements to administrative processes templates and documentation workflows.
• Help set up or refine project tracking systems shared folders document templates and reporting tools.
• Support onboarding and preparation for new special initiatives by organizing materials and establishing project frameworks.

Core Competencies

• DetailOriented: Ensures accuracy in documentation scheduling and data entry.
• Highly Organized: Manages multiple tasks competing deadlines and detailed project files.
• Professional Communication: Interacts effectively with crossfunctional teams and leadership.
• Adaptable: Adjusts quickly to shifting project priorities and requirements.
• Problem Solver: Identifies issues in documentation or workflows and recommends practical solutions.

• High school diploma or equivalent; associate degree preferred.
• Experience in administrative support project coordination or data entry.
• Proficiency in Microsoft Office (Excel Word PowerPoint Outlook).
• Ability to manage confidential information with professionalism.
• Strong organizational skills and attention to detail.

• Ability to support multiple projects simultaneously in a fastpaced environment

  GUEST SERVICE (INTERNAL/EXTERNAL) STANDARDS:Employee is required to meet and deliver our core values service standards and family style service.

  PERFORMANCE REQUIREMENTS: Must have the ability to provide internal/ external guests with service excellence have excellent communication skills and observation skills and have an easygoing demeanor to ensure a fun and safe environment for our guests. Above average speech both speaking and reading/writing English. Need excellent interpersonal skills. Work requires schedule flexibility which may include days off nights weekends holidays and overtime as needed.