Assistant-Administrative

Job Summary
Provides a broad range of administrative and support functions of a highly responsible manner. Prepares special reports and/or projects correspondence presentations and other forms of confidential information. Works relatively independently and may oversee the work of others. Communicates with a diverse population which may include but is not limited to board members patients medical staff other staff members and outside customers. Performs other duties as assigned.
Required Population Served
Job Responsibilities
Job Responsibilities

Coordinates office management actives for designated administrator(s) to include organizing and maintaining documents reference materials policies/procedures office files and records schedules/ calendar(s) and setting appropriate work priorities for efficient office operations.

Uses a variety of computer software/applications as necessary to generate reports spreadsheets correspondence presentations and other pertinent documents or written materials.

Researches compiles assimilates and prepares confidential and sensitive documents using a number of data sources (i.e. agenda items payroll budget etc.) for the purpose of complying with financial legal and/or administrative requirements.

Responds to a wide variety of calls and/or inquiries for purpose of providing information resolving problems/issues where appropriate and/or referring to appropriate staff members.

Attends meetings and other required functions for the purpose of recording minutes coordinating materials distribution and/or supporting the needs of other attendees.

Completes assigned goals.
Specifications
Experience
DescriptionMinimum RequiredPreferred/Desired
3 years experience as an administrative secretary or office manager.
4 years secretarial experience with evidence of increasing responsibilities.
Education
DescriptionMinimum RequiredPreferred/Desired
Skill in communicating clearly and effectively using standard English in written oral and verbal format to achieve high productivity and efficiency. Skill to write legibly and record information accurately as necessary to perform job duties.
Training
DescriptionMinimum RequiredPreferred/Desired
Special Skills
DescriptionMinimum RequiredPreferred/Desired
Must possess excellent organizational and communication skills (both written and verbal). Must also possess high level of computer proficiency working with different office applications. 60 WPM typing speed.
Licensure
DescriptionMinimum RequiredPreferred/Desired
Reporting Relationships