Administrative Specialist, Office Manager

DSV - Global transport and logistics

In 1976 ten independent hauliers joined forces and founded DSV in Denmark. Since then DSV has evolved to become the worlds 3rd largest supplier of global solutions within transport and logistics. Today we add value to our customers entire supply chain by transporting storing packaging re-packaging processing and clearing all types of goods. We work every day from our many offices in more than 80 countries to ensure a steady supply of goods to production lines outlets stores and consumers all over the world. Our reach is global yet our presence is local and close to our customers. Read more at

Location:USA - Cleveland Emerald Pkwy

Division:Air & Sea
Job Posting Title: Administrative Specialist Office Manager
Time Type: Full Time

Duties and Responsibilities

Oversee day-to-day office activities as main point of contact in reception area and keep management informed.

Provide direct administrative support as needed including scheduling appointments meetings and events; booking travel; mailing and shipping packages; and updating contacts database and employee lists.

Managing keycards badges and Envoy system for visitors.

Maintaining training records CW1 license records assist with employee termination.

Assist with managing phone extensions by ensuring the reception has an accurate list of user extensions.

Maintaining the office condition & order in storage rooms arranging necessary repairs.

Monitoring office supplies and ordering new stationery supplies furniture appliances and electronics as required.

Liaise with facility management vendors including cleaning catering and security services.

Manage all aspects of space/infrastructure planning (ex: moves additions changes to workstations) and provide answers resources and solutions when requested.

Provide general support to visitors.

Assist in the onboarding process for new hires and trainees including mobile phones.

Plan in-house or off-site activities like parties celebrations and conferences.

Partner with HR to update and maintain office policies as necessary.

General IT support to guide employees to the correct resource and process.

Wellness ambassador for the Branch.

Facilities security coordinator.

Assist with Universal Waste and eWaste removal from the office. Dispose of old IT equipment and other related electrical equipment.

Assist with branch participation with the Business Continuity Plan (BCP).

QHSE program responsible if no other employee in the branch has been assigned.

Educational background / Work experience

Bachelors degree in business administration office management or a related field is preferred.

Minimum of 3-5 years of experience in office management or administrative roles with demonstrated leadership and organizational skills.

Skills & Competencies

Strong organizational and multi-tasking abilities.

Excellent communication and interpersonal skills.

Proficiency in office software applications including Microsoft Office (Word Excel Outlook).

Attention to detail and problem-solving skills.

Ability to prioritize tasks and meet deadlines in a fast-paced environment.

Function / Market & Industry Knowledge / Business Acumen / Processes
Supervisory Responsibilities (if any)

May involve working with administrative staff providing guidance training and performance feedback as needed.

Preferred Qualifications

Certification in office management or administrative support (e.g. Certified Administrative Professional).

Experience with office management software or systems (e.g. Microsoft SharePoint G Suite).

Knowledge of basic accounting principles for budget management.

Language skills

Fluent in English (verbal and written)

Computer Literacy

Proficient in using Microsoft Office suite (Word Excel PowerPoint Outlook).

Familiarity with office management software for scheduling document management and communication.

For this position the expected base pay is: $22.75- $30.75 / hour. Actual base compensation will be determined based on various factors including job-related knowledge skills experience geographic location and other objective business considerations.

DSV provides a comprehensive package of health benefits including: medical prescription dental vision and life insurance along with flexible and health spending accounts short and long-term disability coverage and wellness resources to support your overall addition our 401(k) plan offers company-matching contributions up to 5% to help you build a secure financial future. To support a healthy work-life balance DSV also offers generous paid time off paid holidays and additional floating holidays.

DSV does not accept unsolicited agency resumes. Please do not forward unsolicited resumes to our website employees or Human Resources. DSV will not be responsible for any agency fees associated with unsolicited resumes. Unsolicited resumes received will be considered property of DSV and will be processed accordingly without fees.

DSV is an equal employment opportunity employer. Candidates are considered for employment without regard to race creed color national origin age sex religion ancestry disability veteran status marital status gender identity sexual orientation national origin or any other characteristic protected by applicable federal state or local law. If you require special assistance or accommodation while seeking employment with DSV please contact Human Resources at . If you are interested in learning the status of your application please note you will be contacted directly by the appropriate human resources contact person if you are selected for further consideration. DSV reserves the right to defer or close a vacancy at any time.

DSV Global transport and logistics

Working at DSV means playing in a different league.

As a global leader in transport and logistics we have been on an extraordinary journey of growth. Lets grow together as we continue to innovate digitalise and build on our achievements.

With close to 160000 colleagues in over 90 countries we work every day to offer solid services and meet our customers needs and help them achieve their goals. We know that the best way to achieve this is by bringing in new talent fresh perspectives and ambitious individuals like you.

At DSV performance is in our DNA. We dont just work we aim to shape the future of logistics. This ambition fuels a dynamic environment built on collaboration with world-class team players accountability and action. We value inclusivity embrace different cultures and respect the dignity and rights of every individual. If you want to make an impact be trusted by customers and grow your career in a forward-thinking company this is the place to be.

Start here. Go anywhere

and follow us on LinkedIn and Facebook.