Workforce Planning Coordinator

ABOUT US
Almost 1.2 million residents call York Region home making it one of the largest regions in Canada and the fastest growing with a population thats expected to grow to more than 2 million by 2041. Our geography which is comprised of about 1800 square kilometers over nine different municipalities is as beautiful interesting and diverse as our people. Local government is organized in a two-tier structure and we work together with our local municipalities to provide residents and businesses access to a broad selection of services and resources.

WHAT WE OFFER
Consistently named one of Canadas Best Employers by Forbes we offer a collaborative progressive workplace that takes pride in our organizational culture and is committed to living The 13 Factors of Psychological Health and Safety in the Workplace aligned with our vision to create strong caring and safe communities both within and outside our walls.

• Defined Benefit Pension Program - With the Ontario Municipality Employees Retirement System (OMERS) defined benefit pension plan you can confidently retire knowing that you will have income for life. Eligibility from date of hire as a full-time employee and includes employer-matched contributions.
• Employer of Choice - Recognized as the highest-ranking government employer in Canada and fourth overall among 300 organizations.
• Benefits and Wellness - Employees and their loved ones have access to an employee health care spending account access to a 24/7 Employee and Family Assistance Program and corporate discounts and purchase plans for day-to-day products and services. Casual employees are eligible to receive payment in lieu of benefits and/or vacation.
• Inclusive and Diverse Workforce - Were committed to fostering an environment that celebrates all dimensions of diversity and ensures everyone can develop to their full potential participate freely in society and live with respect dignity and freedom from discrimination. Our robust Inclusion Diversity Equity and Accessibility program continues to grow and has been recognized by the United Nations and many other organizations for our leadership.

WHAT YOULL BE DOING

• Initiates/coordinates staffing related procedures activities and other tasks associated with employee movement.
• Coordinates the Departments staffing process with the hiring manager and in consultation with Human Resources and consistent with HR policies and procedures to maintain process continuity; supports the hiring manager in the staffing process; coordinates and prepares related information and supporting documentation.
• Initiates and follows-up on the staffing process in response to staff vacancies.
• Coordinates completion of the appropriate forms related to staffing requirements and forwards completed requests to HR.
• Initiates and monitors the staffing request process within the data application workflow system.
• Liaises with HR on staffing and selection process and monitors the status.
• Develops and maintains the Department organizational charts and staffing reports related to complement vacancies terminations and recruitment timelines for senior management.
• Reviews and tracks Department data within HRMS and requests changes as necessary to ensure accuracy.
• Liaises with HR to promote efficient scheduling of hiring activities and to resolve staffing issues and concerns.
• Liaises with Department hiring manager to support continuity of staffing process.
• Performs other duties as assigned in accordance with Branch and Department objectives.
  

WHAT WERE LOOKING FOR

• Successful completion of a Community College Diploma in Business Administration Human Resources or related field or approved equivalent combination of education and experience.
• Minimum one (1) year experience in administrative support services and customer service coordination business support services with responsibilities for data management scheduling processes and records management.
• Demonstrated knowledge of general office administrative practices and processes associated with business process improvements and tracking.
• Knowledge and demonstrated ability in corporate core competencies including communication innovation teamwork and collaboration and personal ownership.