Bookkeeper Parents as Teachers South Region Part-Time

Are you passionate about numbers and people Consider joining our team!

Bookkeeper/Administrative Assistant South Region Parents as Teachers

Title: Bookkeeper/Administrative Assistant

Location: Lethbridge AB

Hours: .6 FTE .08 FTE (TBD 21-28 hours per week)

Proposed Start Date: To be determined with the successful candidate

We offer an exceptional paid benefits package through Alberta School Employee Benefit Plan (ASEBP) including vision dental extended health; Generous health spending account; Three weeks (prorated) paid vacation. Occasional evening and weekend work required.

About Us:

For over twenty-eight years South Region Parents as Teachers has been engaging and supporting families in Southern Alberta to promote the optimal development learning and health of their children (prenatally kindergarten) in the crucial early years of life. Our mission is to provide the information support and encouragement families need to help young children develop optimally. South Region Parents as Teachers is proud to be an International Parents as Teachers Affiliate program utilizing the innovative evidence-based Parents as Teachers early years home visiting model.

Position Summary:

This position is responsible for day-to-day bookkeeping data entry and basic accounting requirements for the Society utilizing QuickBooks online accounting software. This position also supports payroll (WagePoint platform) and staff benefits administration.
The bookkeeper prepares reports on the programs financial activities utilizing QuickBooks on-line as well as the required information for the annual financial audit or review. Additionally this position maintains social media platforms and provides administrative support to agency management and staff as required.

Qualifications:

• Fundamental understanding in all facets of accounting.
• Completion of a two-year diploma in Business Administration (accounting emphasis) or related field of study or suitable combination of formal education and experience.
• Bookkeeping experience preferably in a non-profit environment.
• Recent experience and skill in computer utilizing QuickBooks online.
• Recent experience and skill administering payroll ideally utilizing WagePoint online platform.
• Recent experience and skill in computer use including Outlook Word and Excel
• Strong attention to detail.
• Excellent organization time-management and administrative skills.
• Advanced written communication skills.
• Ability to maintain confidentiality.
• Ability to work independently collaboratively and in a team environment.
• Ability to work flexible hours.
• Knowledge of marketing social media platforms such as Weebly FaceBook Twitter etc.

Requirements:

• Current clear Criminal Record and Vulnerable Sector Check
• Current Child Intervention Record Check (to request a Child Intervention Record Check email ).

Duties & Responsibilities:

• Work closely with agency management to provide the necessary support for ongoing and day-to-day quarterly etc. bookkeeping and administrative tasks as required.
• Participate in Board and Finance meetings/committees as required.
• Design organize maintain and monitor comprehensive employee records i.e. required personnel documents training certifications leave balances and sick time documentation.
• Prepare and distribute regular financial statements as required.
• Bank deposits reconciliation.
• Perform accounts payable.
• Ensure all financial information is received in a timely manner.
• Accurate and prompt posting of all financial transactions to the journal in compliance with Society policies and procedures.
• Prepare financial analysis reports to aid Program Manager in decision making.
• Perform necessary account bank and other reconciliations.
• Prepare for annual audit and communicate with auditors.
• File GST rebate claims.
• Prepare annual report to Charities Directorate.
• Archive financial information and permanent records.
• Develop and maintain filing systems.
• Track program outcome data as required.
• Data entry as required.
• Maintain Societys website social media presence.
• Answer telephones.
• Additional administration tasks such as updating policies/manuals.
• Various office duties as required i.e. photocopying ordering filing.

In order to maintain a safe and secure working environment applicants new to The Palliser School Division/Parents As Teachers must provide:

• Criminal Current Criminal record check (within three months) and an Intervention Record Check on the Child Youth Information Module (CYIM).
• A police information check including Vulnerable Sector Check from Police Services or an RCMP detachment that is clear of any charges or convictions
• A satisfactory Intervention Record Check from South Region Alberta Child and Family Services.
• Proof of photo identification may be a valid drivers license provincial identification card as issued by a licensed government registry office valid passport or Nexus card.
• Documentation of a valid Social Insurance Number in the employees legal name.

Please ensure you attach the following documentation to your application:

• Cover letter directed toRose Boersma Program Manager Parents as Teachers ;
• Resume summarizing training and experience;
• Minimum of three professional references including current or most recent position.

Qualified candidates are invited to submit their cover letter and resume. We thank all applicants for their interest however only those being considered for an interview will be contacted.

Please note that this posting may remain open until a suitable candidate is found. To learn more about South Region Parents as Teachers visit our website .