Project Manager (50272)

Position Objective: The Project Manager shall provide services in support of the overall functions of the Division of Intramural Research (DIR) Office of Research Training & Development (ORTD) within National Institute of Allergy and Infectious Diseases (NIAID).

Duties and Responsibilities:

• Serve as primary point of contact for Postdoctoral/Visiting Fellows; taking lead responsibility for postdoc trainees including being a resource for the on-boarding process preparing and presenting NIAID orientations and sharing postdoctoral training opportunities.
• Collaborate assist and support predoctoral training programs; serve as a resource for on-boarding process preparing and presenting orientations and sharing postdoctoral training opportunities.
• Develop establish coordinate and manage intramural recruitment and training opportunities including post-docs and pre-doctoral trainees specializing in postdoctoral and visiting fellows.
• Manage and coordinate logistics marketing event announcements and recruiting for NIAID Training Programs; emphasis on postdoctoral visiting fellows and pre-doctoral trainees.
• Provide support and assist within all training programs; develop and implement strategies for reaching wider audiences.
• Educate trainees about further training and career opportunities available to them both within and outside the NIH; advise and support fellows in grant writing and submission.
• Ensure compliance of fellows with mandatory NIH training including Responsible Conduct of Research Ethic.
• Develop plan and execute the annual post-doctoral fellows retreat; facilitate retreat committee meetings with the intent of shaping and providing direction to the committee; set and track event planning timelines and deliverables ensuring that all phases are completed by established deadline.
• Research current trends in training and education; remain current on topics associated with biomedical training and career development.
• Apply standards and metrics to evaluate programs; provide formal and informal reports on success and areas for improvement.
• Utilize data reporting software to prepare and present visualizations of program metrics; provide the highest level of data security and integrity.
• Establish and maintain a database of all current postdoctoral and predoctoral trainees and alumni; track awards recognitions publications grants and career transitions.
• Build and maintain distribution lists for postdoctoral trainees visiting fellows predocs and alumni.
• Assist with writing preparation compilation and distribution of program newsletters; provide highlights for postdoctoral visiting fellow and predoctoral programs.
• Develop establish coordinate and manage specialized programs in collaboration with the training office to meet the training and career development needs of postdoctoral and predoctoral trainees; including but not limited to grant writing (K22 and K99/R00) public speaking alternate career paths and skills workshops for further professional development.
• Assist in selection coordination and scheduling of guest speakers and panelists to provide hands-on training and skills workshops for trainees.
• Provide a range of administrative and technical functions related to outreach activities and programs for training and education in biomedical research; schedule appointments and meetings arrange speakers plan and organize conferences and teleconferences; send out invitations track responses conduct surveys and prepare reports.
• Assist with scheduling team meetings; prepare agendas and issue briefs; assist on special projects related to intramural training.
• Review research and comply with all NIH policies including but not limited to privacy policy data security PII and procurement.
• Develop educational and professional materials to assist fellows throughout their training programs.
• Coordinate updates and revisions to website and social media accounts; ensure accurate display and announcement of program material and events.
• Work with the logistical contractor in preparation for meetings events and seminars
• Assist in the preparation of background and briefing materials; coordinate the collection and assembly of such materials; research various sources of information to include various subject matter and correspondence files; conduct Internet searches; contact outside offices and individuals to locate appropriate information relevant to a specific activity.
• Review correspondence for accuracy completeness grammar and conformance; write letters of response announcements newsletters campus publications and informational reports per requests.
• Establish and/or maintain appropriate databases of correspondence reports reference materials and publications.
• Prepare reports in response to requests from NIAID Divisions NIH ICs other agencies (such as NSF) and Congress.

Basic Qualifications:

• Masters or Doctoral Degree
• Minimum five (5) years of related experience working with postdoctoral and visiting fellows; expertise in development of specialized training programs and career development; grant writing and submission
• Expertise in data management and reporting; associated software
• Strong knowledge of project management and execution
• Understanding of and commitment to building a strong sense of community through interactions with the various constituents of the program. Must be able to favorably represent the program to internal and external stakeholders through the application of effective and professional communication skills (oral and written).
• Expertise in Microsoft Office Suite and Adobe Creative Suite

Preferred Qualifications:

• Excellent writing and grammatical/editing skills; scientific writing preferred
• Excellent verbal and presentation skills
• Analytic organizational and time management skills.

*This job description is not designed to cover or contain a comprehensive listing of activities duties or responsibilities that are required by this position.

To perform this job successfully an individual must be able to perform each essential duty satisfactorily. The requirements listed above are representative of the knowledge skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

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Qualified applicants will receive consideration for employment without regard to race color religion sex national origin disability protected veteran status or other characteristics protected by law.