Office & People Operations Coordinator
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Job Location:
New York City, NY - USA
Hourly Salary:
$ 35 - 50
Posted on:
20 hours ago
Vacancies:
1 Vacancy
Department:
Job Summary
Company Overview
Reflex Robotics is building affordable ($10k) wheeled humanoid robots to automate dangerous and repetitive tasks in manufacturing and logistics.
We envision a future where intelligent robots are doing all kinds of boring work that people hate doingloading chicken nuggets into Costco boxes lifting forty pound bags of dog food at Petco stores and cleaning up cranberry juice spills in your apartment.
We are a four-year-old startup backed by Khosla Ventures with $60M/year of revenue lined up pending successful pilots with e-commerce warehouses in 2025.
How Does It Work
Our robots are designed and built entirely in-house by an engineering team that led development of the Stretch robot at Boston Dynamics and key systems on the Tesla Model S X and Y production lines. Reflex robots are high-performance low-inertia and optimized for low-cost manufacturing.
Weve built the best real-time teleoperation system in the world allowing a remote operator in South America to play a video game to control our robots at human-level speeds. This has allowed us to already ship robots with positive unit economics and enables us to create a powerful human-intervention RL product feedback loop.
Our system allows us to collect high-quality demonstrations at scalegiving us the proprietary data engine needed to train increasingly capable AI systems. Were on track to build the largest robotics dataset in the world which will serve as an important long-term advantage.
Key Company Beliefs
High-quality proprietary robotics data is the next foundation for generational AI companies (like Tesla FSD and ChatGPT).
Being nerd-sniped by maximizing an engineering metric is way less important than solving our customers biggest pain points.
An insane work ethic is required for outsized successand youll be rewarded for it.
What Were Looking For
This is not a typical admin role. We are hiring an Office & People Operations Coordinator to support the operational foundation of Reflex as we scale. You will ensure the office runs smoothly onboarding is seamless candidate experiences are well-coordinated and internal systems stay organized.
The role spans workplace operations recruiting logistics people ops coordination and light social/media support. Youll work closely with our COO and Head of People.
Were a small team which means high ownership high equity and the chance to shape our brand from the ground up. We are looking for someone with an insane work ethic who is obsessed with quality and wants to win.
Key Responsibilities
Own the day-to-day operations of the Reflex office and workplace experience
Ensure every onsite visit interview and event runs smoothly and securely
Run onboarding and offboarding logistics so employees are set up for success from day one
Maintain clean internal systems across people ops equipment tracking and access coordination
Support recruiting operations including scheduling and candidate travel
Assist with core administrative and finance workflows (invoices receipts subscriptions)
Keep compliance and recurring operational deadlines on track
Support lightweight social/media execution and help generate ideas for culture and recruiting content
How You Work and Think
Extremely Organized: You run tight systems. Nothing slips through the cracks.
High Ownership: You dont wait for direction. You see gaps and close them.
Detail-Obsessed: You sweat the small things because it matters.
Calm Under Pressure: You can juggle multiple threads without dropping one.
Low Ego High Standards: Youll do the unglamorous work and youll do it well.
High EQ: You communicate clearly and make people feel taken care of.
Growth Mindset: Youre curious open to feedback and constantly improving the systems around you.
Qualifications
2 years of experience owning office operations administrative workflows or recruiting coordination
Extremely organized and comfortable juggling multiple parallel workstreams without dropping details
Clear direct communicator (written and verbal)
Comfortable working on-site in a fast-paced high-intensity environment
Bonus:
Experience coordinating interviews candidate travel or managing an ATS
Experience running social media accounts ideally one that people actually follow!
Youve built something online (a meme page niche account side project etc.) and understand what makes content work
Compensation
$35$50 per hour depending on experience.
Part-time role (3 days/week on-site in NYC).
Come Join Us
This is a rare opportunity to help build a flagship robotics company from the ground upand to do work that will truly matter reshaping what people believe is possible in robotics.
Required Experience:
IC
Key Skills
- Office Manager Experience
- Microsoft Office
- Customer Service
- Computer Skills
- Microsoft Outlook
- Microsoft Word
- QuickBooks
- Medical office experience
- Office Experience
- Front Desk
- Microsoft Excel
- Administrative Experience
About Company
We're building affordable general-purpose robots to free humanity from the drudgery of boring and repetitive tasks. Schedule a pilot today.
