People Team (HR) Coordinator (or Manager)

People Team (HR) Coordinator (or Manager)

The Luminos Fund an international non-profit bringing education opportunities to the worlds most vulnerable children seeks an experienced People Team Coordinator to support the HR function at Luminos.

The People Team Coordinator is a core member of the People team responsible for coordinating and executing day-to-day people operations across the employee lifecycle. This role partners closely with the Global People Officer to ensure people processes are well-organized compliant and consistently applied across a globally distributed workforce.

The role requires strong operational judgment attention to detail and the ability to manage multiple workflows simultaneously. While this is a coordination-focused role it carries meaningful responsibility and ownership. The scope of the role will expand based on experience.

This is a full-time position that can be based in our offices in Accra Addis or London or remotely in a time zone from GMT to GMT 1. The People Team Coordinator will report to the Global People Officer and collaborate closely with team members throughout the organization. The role may involve some travel to challenging contexts in Africa and the Middle East.

Preference will be given to candidates with international HR experience gained in corporate settings where rigor documentation and people-first values were core to the role.

About the Luminos Fund

The Luminos Fund () provides transformative education programs to thousands of vulnerable children each year helping them catch up to grade level and prepare for lifelong learning. Working in partnership with community-based organizations in sub-Saharan Africa and the Middle East Luminos is scaling its accelerated learning program through the Luminos Method () an evidence-based approach that helps children catch up fast and discover the joy of learning.

Luminos is supported by a range of funding partners including Cartier Philanthropy the Gates Foundation UBS Optimus Foundation and UNICEF. Luminos has been recognized for its achievements globally receiving the 2022 Klaus J. Jacobs Best Practice Prize the Library of Congress International Literacy Award the Lipman Family Prize the WISE Award and the HundrED Global Innovation Award.

Duties and Responsibilities

Recruitment & Hiring Operations

• Coordinate end-to-end recruitment processes including interview scheduling candidate communications and stakeholder follow-up.

• Manage recruitment administration from requisition approval through offer preparation.

• Maintain and manage the ATS ensuring accurate data timely progression and reporting.

• Coordinate background checks reference checks and hiring compliance requirements.

Contracts & Employment Administration

• Draft and issue employment contracts amendments extensions and related documentation.

• Prepare and issue verification of employment (VOE) letters as needed.

• Maintain accurate up-to-date employee records and contract documentation.

• Support benefits coordination in collaboration with external providers.

Onboarding & Offboarding

• Coordinate onboarding workflows including documentation systems access coordination and first-day readiness.

• Ensure consistent onboarding experiences across all regions.

• Manage offboarding processes to ensure compliance documentation and smooth transitions.

People Operations & Annual Cycles

• Coordinate recurring HR workflows including:

• Annual reflections and performance processes.

• Engagement surveys.

• Compensation and promotion review cycles.

• Track timelines inputs approvals and follow-ups to ensure timely and consistent completion.

• Prepare trackers documentation and materials to support people-related decision-making.

Leave Coordination

• Coordinate medical parental and other leave processes across countries.

• Track leave balances and eligibility in accordance with contracts and policies.

• Draft routine correspondence related to leave performance and employment status.

Compliance Governance & Record-Keeping

• Maintain compliant and well-organized personnel records across regions.

• Coordinate employment-related compliance processes with EORs payroll providers and legal counsel as needed.

• Support audits reviews and defensible documentation of people-related decisions.

• Proactively flag risks inconsistencies or process gaps.

Reporting & Data Management

• Track maintain and prepare people data and reports for leadership and board use.

• Maintain accurate headcount turnover and workforce planning data.

• Ensure consistency across HR systems contracts and reporting outputs.

Communications & Change Support

• Draft and coordinate internal HR communications including policy updates process changes and announcements.

• Support sensitive change communications such as role changes transitions and program closures.

• Coordinate timelines and follow-ups related to leadership decisions.

Administrative & Strategic Support

• Provide operational and administrative support to the Global People Officer.

• Track and manage follow-up actions from people-related meetings and decisions.

• Support people initiatives projects and process improvements as needed.

• Coordinate annual staff gifts on behalf of the organization.

Skills & Experience

Required

• At least five years of progressive experience in HR operations people coordination or a similar role.

• Experience supporting the full employee lifecycle.

• Strong experience working with HR systems (HRIS ATS performance tools).

• High attention to detail and comfort handling sensitive and confidential information.

• Strong written communication skills.

• Ability to manage multiple workflows and deadlines simultaneously.

• Experience working across time zones and cultures.

Preferred

• Experience supporting globally distributed teams.

• Familiarity with EORs and multi-country employment contexts.

Core Attributes

• Highly organized reliable and proactive.

• Empathetic and people-centered.

• Comfortable operating in ambiguity and evolving environments.

• Strong sense of integrity discretion and accountability.

• Solutions-oriented with a continuous improvement mindset.

• Impeccable attention to detail and an innate sense of responsibility for the delivering high-quality work.

• Ability to juggle multiple assignments adhering to strict deadlines.

LuminosCore Beliefs and Values

1. We believe thatevery childis capable of learninga remarkable amount in a short period of time if given the chance.
2. We keepchildrens joy and well-beingat the heart of everything we do.
3. We embraceassessmentas a key component of effective teaching and learning.
4. We celebrate and empowerlocal leadershipthroughout our work with partner communities and governments.
5. We useresearch program data and skilled classroom observationin the tenacious pursuit of excellence.
6. We celebrate the uniquecontexts and culturesof the communities we serve in our curricula and pedagogy.
7. We act with the highest standards ofintegrity and care ensuringmutual accountabilityamong colleagues and partners.
8. We take the initiative tosolve problemswhere we find them managingdetailslarge and small with urgency.
9. We act deliberately to ensure that our organization isinclusivefor people of different genders racial backgrounds ethnicities sexual orientations religious beliefs abilities and other sources of diversity.
10. We build deep authentic relationships with our supporters in celebration of the mutually transformativepower of giving.

To apply for this role please complete the online application with your resume or CV and a cover letter describing why you are a good match for this position.

We often receive hundreds of applications for our roles and many applicants submit materials or answers generated byAItools. We are looking for information written by you about you. We want to understand your interests experience and enthusiasm for the role. Materials written withAIsupport tend to be generic and are often identical to that of other applicants. They do not give us enough insight into your unique request that you do not useAIfor your application or that if you must do so that you mindfully edit or review theAI-generated information appropriately.

You will be asked to confirm the following information as part of your application:

• Permanent address and present address (if different from permanent) e-mail address and telephone number

• Disclose any existing personal relationships with existing Luminos Fund employees or Implementing Partners (IPs.)

The expected salary range will be dependent on the geographic location of the candidate and their level of experience.

We are committed to ensuring competitive and equitable compensation for all employees regardless of location. If you have any questions regarding how compensation may vary by location please let us know during the application process.

The Luminos Fund is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All applicants will be considered for employment without attention to race color religion sex sexual orientation gender identity national origin veteran or disability status.