Administrative Assistant, School of Business

• Maintain professional welcoming and efficient operations of the Deans Office with high standards of excellence.
• Maintain phone coverage and greeting visitors and students take messages relay information and answer questions within the scope of knowledge and authority while directing more complex inquiries to the appropriate offices and employees.
• Maintain confidentialityincluding employee student financial and strategic databy adhering to institutional confidentiality policies data privacy regulations and best practices for secure information handling. Immediately reports any suspected breaches or risks.
• Schedule and enter information into the electronic calendar (assist with scheduling the deans and the deans office meetings) and the university event management systems.
• Manage professional communications including incoming mail/email correspondence memos minutes newsletters reports grants forms etc. Maintain correspondence records and contact database.
• Utilize Microsoft Office (Word Excel PowerPoint) and other software applications for correspondence maintaining data reports forms mailings/mail merge. Edit work for accuracy format spelling punctuation and construction. Assure timely completion of all material.
• Use the Universitys cloud computing storage systems organize and maintain data and documents so they are readily accessible; ensure protocols for document retention are implemented including all materials and records required for School of Business accreditation.
• Maintain faculty lists data and biographies and aiding the deans office in tracking and documenting faculty activities as needed.
• Prepare qualification and meaningful service letters for faculty and Deans List cards.
• Arrange conferences receptions meetings and other events. Duties include planning and managing invitations catering facilities and event set up AV equipment and other support functions. On-site oversight of conference arrangement coordinating with participants and arranging for necessary materials and facilities.
• Occasional weekend and evening coverage may be required for special events.
• Other clerical duties as assigned.

• High School Diploma or GED required

• Demonstrated experience providing highlevel administrative support in a fastpaced professional office environment.
• Strong interpersonal skills with the ability to greet and assist students faculty staff and visitors with professionalism warmth and discretion.
• Proven ability to maintain strict confidentiality regarding employee student financial and institutional information.
• Proficiency with Microsoft Office (Word Excel PowerPoint) and comfort learning new software databases and cloudbased systems.
• Exceptional written communication skills including drafting editing and formatting professional correspondence reports and documents.
• Strong organizational skills with the ability to manage calendars schedule meetings coordinate events and maintain accurate records.
• Ability to multitask prioritize competing deadlines and maintain accuracy and attention to detail.
• Flexibility to provide occasional evening or weekend support for special events.
• Commitment to high standards of customer service professionalism and operational excellence.
• Proven ability to collaborate effectively with individuals from varied backgrounds.

TO APPLY:

Applications must be submitted electronically and include a resume cover letter addressing how your experience supports the requirements of this position and contact information for three references on the application form.

• Please note this is a Grade 6 position in the Clerical & Technical Union
• The hourly rate is $26.88
• Work week is 35 hours per week
• This position requires the successful completion of a Microsoft Office skills test and background check

We offer a comprehensive benefits package for full-time faculty and staff which includes tuition remission and a culture that is inclusive and driven by excellence.

Quinnipiac University is an equal opportunity employer and encourages applications from individuals of all backgrounds and experiences. We are committed to fostering an inclusive and respectful community.