Administrative Assistant SDB00005

Title: Administrative Assistant SDB00005

State Role Title:Admin and Office Spec III

Hiring Range: $33339 - $58833

Pay Band: 3

Agency: VA School for the Deaf & Blind

Location:VA School for Deaf & Blind

Agency Website:

Recruitment Type: General Public - G

Job Duties

The Virginia School for the Deaf and the Blind (VSDB) is located in the historic vibrant city of Staunton Virginia. VSDB provides superior education for students who are deaf/hard of hearing blind/vision impaired deafblind and deaf or blind with other disabilities.

VSDB offers PreK-12 education with both residential and day student options.

VSDB believes that disabilities are challenges not barriers and supports each student in their goal to be independent and to reach their highest academic potential!

VSDB prepares students for life!

About this position
The Virginia School for the Deaf and the Blind is seeking an Administrative Assistant to provide quality clerical and secretarial services to school administration.
This is a 11-month classified position with state benefits including health insurance retirement life insurance and disability coverage.

The beginning date for this position is the beginning of our next school year in July 2026.

The VSDB offers:
Great comprehensive benefit package
Summer break
Supportive and positive team setting
Low-cost medical dental and vision insurance
Free Life insurance
School-Residential partnership that supports a 24/7 learning environment

Job Duties
Office Management and Clerical Duties
Answers telephone calls and email messages takes messages and directs communications to others.
Sets up appointments for the Principal and other professionals assigned.
Maintains a calendar of activities for departments.
Prepares daily bulletin for departments.
Types and files all departmental correspondence as required.
Assures student files are up-to-date copies and forwards reports to outside agencies of student files upon request per required procedures.
Prepares student absentee reports student report cards sets up student report card files.
Prepares work orders and other requests for departments.
Tracks attendance and reports using Powerschool
Assists with emergency drills according to the schedule.
Performs other duties as assigned by the Administration.
Provides information and assistance to individuals and groups external to the school.
Responds efficiently representing the Administrative offices and the educational program in a positive manner.
Manages meal ticket sales for employees
Manages fleet state vehicles usage in Schooldude program(to include work study school field trips employee travel)
Inputs all work orders and travel requests through the schools work management software
Assists in arranging travel arrangements for school based employees
Department Purchasing
Checks accuracy of requisitions from staff.
Informs staff of changes within the purchasing procedures.
Types all requisitions and purchase orders for activities and codes appropriately.
Posts all account activities into spreadsheet for reporting purposes.
Signs all orders for departments upon completion and forwards to Principals or designees.
Requests repair of equipment for departments.
School Activity Fund Management

Maintains school fund balances.
Prepares receipts and deposits for sponsors.
Assures receipts are turned in for funds used.
Reconciles balances with business office figures.

Payroll Preparation/Substitute Coverage

Prepares payroll sheet and timecards for departmental staff and completes leave time.
Maintains daily attendance records.
Alerts administration when a student has reached 5 days of unexcused absence.
Supports the Teacher Assistant Supervisor with securing substitutes to assure school-based programs are sufficiently staffed by providing an up to date list of known staff absences.

Minimum Qualifications

Preferred minimum proficiency level of Intermediate in American Sign Language as measured by the Sign Communication Proficiency Interview or agreement to acquire the specified level within three years.

Knowledge of office and records management procedures

Strong skills in standard English grammar spelling punctuation and basic math

Advanced typing and computer skills including proficiency in Microsoft Office Suite and Google software applications.

Good communication and interpersonal skills

Strong organizational skills and ability to multitask

Ability to work independently and using a team approach

Ability to follow school policy and procedures

Current CPR and First Aid certification is required or must be obtained in accordance with school policy.

Physical requirements:

Ability to perform repetitive motion to include standing sitting reaching lifting walking bending and climbing

Additional Considerations

Prior experience working within a school system preferred

Special Instructions

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to Your Application in your account to check the status of your application for this position.

If selected as a finalist with VSDB candidates can expect the following:

Background Investigation Requirements: All applicants are subject to a background investigation. Investigations may include fingerprint checks (State Police FBI); the Department of Social Services Child Abuse and Neglect Central Registry check; verification of education (relevant to employment); and other checks based on the position.

Application Requirements: Application and/or résumé for this position are only accepted electronically through the Commonwealth of Virginias Electronic Recruitment System. All applications should be submitted by 11:55pm on the closing date for the position. Mailed emailed faxed or hand delivered applications and/or résumés will not be accepted. The decision to interview an applicant is based solely on the information received for this position from the electronic application and/or résumé.

Layoff Preferences: Applicants who possess an Interagency Placement Screening Form (Yellow Form) or a Preferential Hiring Form (Blue Form) as issued under the Department of Human Resources Management (DHRM) Policy 1.30 Layoff (Commonwealth of VA employees only) MUST attach these forms when submitting their state application and/or résumé.

VSDB is an EEO employer and is committed to supporting workforce diversity equitable opportunities and inclusivity. Reasonable accommodations are available upon request.

VSDB values our Veterans and encourages all to apply and receive preference in the hiring process. AmeriCorps Peace Corps and other nation service alumni are also encouraged to apply.

Each agency within the Commonwealth of Virginia is dedicated to recruiting supporting and maintaining a competent and diverse work force. Equal Opportunity Employer

Contact Information

Name: Jody Beelendorf

Phone:

Email:

In support of the Commonwealths commitment to inclusion we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS) or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation if applicable to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at .

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1 2022- February 29 2024 can still use that COD as applicable documentation for the Alternative Hiring Process.