Commercial Lien Filing Release Specialist

Location:

Training: Minimally for the first 30 days. On-site attendance is required. Additional training may be required and you may be requested onsite.

Location: Hybrid opportunity requiring minimally 2 days in office once training is completed. Wednesday and a day of your choice.

Hours: Monday - Friday 8:00am-5:00pm

Job Brief (Purpose)

The Lead Specialist Commercial Lien Group serves as a subject matter expert responsible for managing complex collateral servicing activities that support KeyBanks risk mitigation and lien control efforts. This role acts as an internal control point by ensuring collateral is properly perfected and released in compliance with KeyBank policies departmental procedures and applicable state and county requirements. The Lead Specialist supports multiple loan portfolios provides guidance and back-up to team members and maintains high standards for quality accuracy and productivity.

Organizational Overview

The Commercial Lien Group is centralized in Brooklyn Ohio and consists of Collateral Specialists Workflow Coordinators and a Department Manager. The teams primary objective is to minimize risk and controllable loss to KeyBank by preparing and releasing collateral loan documentation accurately and timely while ensuring full regulatory and procedural compliance.

Essential Job Functions

Collateral Review Perfection and Release

• Review loan and collateral documentation to ensure KeyBanks security interest is properly established and maintained
• Validate that loans are paid in full including principal fees and interest using applicable loan systems
• Perform comprehensive collateral reviews to confirm assets are not associated with other open or outstanding loans or lines of credit
• Verify that loans or servicing rights have not been sold or assigned to another financial institution
• Obtain required approvals prior to releasing collateral to confirm it is not designated for future lending
• Prepare execute notarize and file lien-related documents to perfect or release collateral either directly or through approved third-party vendors
• Maintain accurate complete and auditable records of all actions performed

Servicing and Portfolio Support

• Support multiple servicing teams and loan portfolios across a variety of products including construction and interim loans and lines of credit
• Monitor and manage expiring UCC filings and related client service requests
• Build track and resolve document exceptions in accordance with departmental standards
• Monitor incoming new loan modification and document management requests and maintain accurate documentation and loan status logs
• Track the receipt of required legal documentation from loan closings and modifications

Leadership Communication and Collaboration

• Serve as a subject matter expert and provide assistance and guidance to Relationship Managers Relationship Officers Closers and Servicing Officers regarding post-closing documentation requirements
• Provide back-up coverage for all aspects of servicing across the team as needed
• Clearly and promptly communicate issues risks or concerns to management and appropriate business partners
• Maintain effective communication with Service Officers Closers lending staff internal partners and external clients

Performance Quality and Compliance

• Meet established service level quality and productivity standards following the onboarding period
• Adhere to all KeyBank policies departmental procedures and regulatory requirements
• Support departmental initiatives and special projects as assigned

Required Qualifications

• High school diploma or equivalent required
• Strong solution-oriented and problem-solving skills
• High attention to detail and accuracy
• Strong written and verbal communication skills
• Ability to read interpret and analyze complex legal documents
• Demonstrated ability to independently perform complex research
• Proficiency with Microsoft Excel and Microsoft Word

Preferred Qualifications

• Associate degree or equivalent real estate or financial services experience
• Knowledge of commercial loan documentation and collateral structures
• Experience with loan systems preferably CLS and Loan IQ
• Experience using the KeyView Deluxe application
• Prior experience in collateral processing loan records underwriting or related financial services roles

Equipment Used

Personal computer; multi-function copier/fax machine; virtual telephone system

Training Provided

Bank systems training; written procedures; on-the-job training with a subject matter expert

COMPENSATION AND BENEFITS

Please click here for a list of benefits for which this position is eligible.

Key has implemented an approach to employee workspaces which prioritizes in-office presence while providing flexible options in circumstances where roles can be performed effectively in a mobile environment.

Qualified individuals with disabilities or disabled veterans who are unable or limited in their ability to apply on this site may request reasonable accommodations by emailing