Administrative Assistant

Our Purpose is to help our Customers our Associates our Suppliers our Communities and our Shareholders in Achieving Superior Performance! This is what Applied Canada stands for. Applied is a leading value-added distributor of bearings power transmission products engineered fluid power components and systems specialty flow control solutions and other industrial supplies serving MRO and OEM customers. With over 50 facilities located across Canada and 650 Associates Applied supports the steel mining forestry agriculture automotive oil and gas food processing power generation pulp and paper and transportation industries just to name a addition Applied provides engineering design and systems integration for industrial fluid power and flow control applications as well as customized mechanical fabricated rubber fluid power and flow control shop services.

Applied Industrial Technologies is an extensive network of industrial distribution facilities located throughout Canada. We are currently seeking and have an immediate opening for a qualified and motivated individual to fill the position of Supply Chain Administration Assistant out of one of the following Distribution Centres:

• Nisku DC 606 19 Ave Nisku AB

• Saskatoon DC - 3630 Thatcher Ave Saskatoon SK

• Quebec DC - 6600 Boul Pierre-Bertrand Quebec QC

The position:

Applied Industrial Technologies operates an extensive network of Distribution Centre facilities across Canada. We are currently seeking a Supply Chain Administration Assistant to support our Distribution Centres (DCs) by managing vendor-related issues supplier non-conformance (SNN) and carrier short shipment/damage DCS claims. This role is essential in ensuring operational efficiency and maintaining high service levels within our supply chain.

The successful candidate will be responsible for:

Vendor & Supplier Issue Resolution:

• Handle DC vendor error investigations and communicate findings to suppliers.

• Support Supplier Non-Conformance (SNN) processes by tracking documenting and reporting supplier performance issues.

• Work with suppliers to address non-conforming products and assist in corrective action processes.

Carrier Claims Management:

• Process and track Short Shipment & Damage claims for Distribution Centres (DCs).

• Coordinate with carriers to resolve shipment discrepancies and escalate as necessary.

• Maintain records of claims and report trends for continuous improvement.

Data Entry & Reporting:

• Enter and maintain accurate records in SAP including invoices purchase orders and shipping discrepancies from DCs supported vendor.

• Generate reports for vendor performance analysis claims tracking and inventory adjustments.

• Assist in data consistency checks and support standard reporting processes related to SAP.

Administrative Support:

• Provide clerical support for the Procurement and Asset Management team.

• Assist in vendor invoice processing through the VIM (Vendor Invoice Management) process.

• Organize and file purchase order records vendor communications and logistics documentation.

Communication & Coordination:

• Act as a liaison between DCs vendors suppliers and carriers to resolve discrepancies efficiently.

• Provide SNN data and insights to Product Managers for vendor evaluations.

• Work closely with logistics procurement and Asset management teams to streamline supply chain processes.

Education & Experience:

• Minimum 2 years of administrative experience in supply chain logistics or related fields.

• Experience with vendor management logistics coordination or procurement support preferred.

Technical Skills:

• Proficiency in Microsoft Office (Excel Word Outlook Access) with intermediate to advanced Excel skills.

• Experience with SAP or other ERP systems is a strong asset.

• Ability to analyze and interpret supply chain data and generate reports.

Soft Skills:

• Strong organizational and multitasking abilities to manage multiple priorities.

• Excellent verbal and written communication skills to interact with suppliers vendors and internal teams.

• Problem-solving mindset with the ability to handle discrepancies and resolve issues efficiently.

Working Conditions:

• Monday to Friday 8:00 AM 5:00 PM (no overtime expected).

• Office environment with frequent communication via phone and email.

• Requires ability to sit for extended periods and work with computer systems.

Why Join Us

• Competitive salary and opportunities for career development.

• Exposure to a fast-paced supply chain environment.

• Gain valuable experience in vendor management logistics and procurement administration.

You will be part of a stable and established company with consistently strong performance and growth. We encourage you to contribute fresh new ideas. Here is just some of what we have to offer:

Competitive compensation and bonus opportunities
Health vision and dental coverage RRSP w/ company match
Paid vacation sick time and company holidays
Tuition reimbursement and opportunities for development
Company supported community involvement opportunities

We are an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race colour religion national origin ancestry gender sexual orientation gender identity age disability marital status or any other characteristic prohibited by law.