Project Administrator

Salt Lake, UT - USA

Monthly Salary: Not Disclosed

Posted on: Yesterday

Vacancies: 1 Vacancy

Job Summary

Big-D Mission Critical is looking for a dynamic Project Administrator. This is a great opportunity to start a career with a company that is on a mission to be the most sought-after company in the business. We seek and employee exceptional hard-working lifetime learners; we give them the tools to succeed when we find them. We have a culture of growth and achievement powered by innovation supported by purpose and joy.

Big-Dis looking for a Project Administrator to join our Mission Critical team based in Salt Lake City UT.

Experience/Training:

A High School Diploma or GED is required
Business school Associates degree or equivalent is a plus

Critical Skills:

Proficient computer skills including typing Microsoft Office Suite Procore Bluebeam
Proficient in Outlook organizing meetings assigning tasks working with distribution lists
Clear written and verbal communication
Organize and write procedures in a logical/methodical manner.
Ability to multitask and work on multiple residential or commercial projects simultaneously including managing priorities of multiple managers.
Consistently produces accurate work and has excellent attention to detail
Work well in a team environment
AR/AP skills managing the release of payments to subs/vendors assisting in creating of monthly bills to the owner tracking cost and other accounting duties as needed
Proficient in document control and has the ability to assist in processing RFIs and submittals
Able to be resourceful and take initiative
Maintains a friendly and courteous attitude even under stressful situations

Duties Responsibilities and Expectations: (other duties may be assigned to meet business needs)

Provide various administrative support to the Mission Critical team.
Contract administration working with estimating and project management in creating and issuing contract and purchase orders for the project.
Open & close billing periods on time send DocuSigns out and manage completion to facilitate timely billing to the Owner
Manages risk by proactively gathering and tracking insurance and licensing requirements for subcontractors and vendors
File necessary preliminary lien and commencement notices for their projects. Review and verify lien releases for all vendors.
Process projects close out documents (O&M manuals etc.)
Maintain efficient neat and organized filing systems for all projects in a timely fashion.
AR/AP track manage and process purchase orders and invoices.
Organizes and prepares documents and reports for PM utilizing and maximizing Procore as a documentation source.
Interacts with clients vendors and staff in a professional courteous and appropriate manner.
Participating in monthly change event and forecast meetings.
Committed to supporting Big-Ds policies and procedures

Benefits:

Free Medical & DentalInsurance premiums
HSA (Health Savings Account) with employer contribution
401k with Match
Long-Term & Short-Term Disability
Life Insurance
Supplemental Benefits
PTO & Paid Holidays

Additional Job Information

Interested applicants must submit their resume for consideration using our applicant tracking system. Due to the high volume of applications received only candidates selected for interviews will be contacted. Candidates must be legally authorized to work in the United States. Unsolicited resumes from search firms or employment agencies or similar will not be paid a fee and become the property of Big-D Construction. #LI-Onsite

Required Experience:

Unclear Seniority

Big-Dis looking for a Project Administrator to join our Mission Critical team based in Salt Lake City UT.

Experience/Training:

A High School Diploma or GED is required
Business school Associates degree or equivalent is a plus

Critical Skills:

Proficient computer skills including typing Microsoft Office Suite Procore Bluebeam
Proficient in Outlook organizing meetings assigning tasks working with distribution lists
Clear written and verbal communication
Organize and write procedures in a logical/methodical manner.
Ability to multitask and work on multiple residential or commercial projects simultaneously including managing priorities of multiple managers.
Consistently produces accurate work and has excellent attention to detail
Work well in a team environment
AR/AP skills managing the release of payments to subs/vendors assisting in creating of monthly bills to the owner tracking cost and other accounting duties as needed
Proficient in document control and has the ability to assist in processing RFIs and submittals
Able to be resourceful and take initiative
Maintains a friendly and courteous attitude even under stressful situations

Duties Responsibilities and Expectations: (other duties may be assigned to meet business needs)

Provide various administrative support to the Mission Critical team.
Contract administration working with estimating and project management in creating and issuing contract and purchase orders for the project.
Open & close billing periods on time send DocuSigns out and manage completion to facilitate timely billing to the Owner
Manages risk by proactively gathering and tracking insurance and licensing requirements for subcontractors and vendors
File necessary preliminary lien and commencement notices for their projects. Review and verify lien releases for all vendors.
Process projects close out documents (O&M manuals etc.)
Maintain efficient neat and organized filing systems for all projects in a timely fashion.
AR/AP track manage and process purchase orders and invoices.
Organizes and prepares documents and reports for PM utilizing and maximizing Procore as a documentation source.
Interacts with clients vendors and staff in a professional courteous and appropriate manner.
Participating in monthly change event and forecast meetings.
Committed to supporting Big-Ds policies and procedures

Benefits: