Administrative Assistant

Southfield, MI - USA

Monthly Salary: Not Disclosed

Posted on: 23 hours ago

Vacancies: 1 Vacancy

Job Summary

Angels Place offers an environment of love and compassion coupled with an atmosphere of acceptance dignity friendship and the potential for personal growth and independence. We are a Christ-centered community that enhances the lives of those we serve and their families by providing loving homes and professional support to individuals with intellectual and developmental disabilities.

Our team delivers exceptional service & care through our core values:

Integrity First:doing the right thing is #1

ExcellenceInAll We Do:it is right to do my God-given best in every situation everytaskand every relationship

GuidedByFaith:we know that we have come this far because of Gods grace. We are guided by the knowledge that he is our cornerstone

Service Is Our Mission:I am important and have a shared responsibility for the success of the Angels Place mission thissuccess is measured in the hearts of those we were founded to serve.

Position Summary:

In partnership with other administrative team members this positionis responsible forprovidingan array of support to all areas of the organization.

Essential Functions:

Answer multi-line phone system

Provide information as necessary

Redirect calls to staff as necessary

Manage mail

Sort and distribute in-coming mail

Address and post outbound mail

Prepare (mail merge) communication

Manage general email inbox by sortingforwardingand responding to messages

Manage conference roomutilizationand meeting set up

Set up video and or audio-conferencing system

Stock refreshments

Distribute materials

Manage board and sub-committee schedulesdocumentsand communications

Handle sensitive and confidential information appropriately

Manage calendar invitations to database

Assemble and distribute board meeting packets assemble agenda (created by CEO) prior meeting minutes reports from various directors etc. Email to database.

Assemble and distribute Finance Committee meeting packet -- assemble agenda (created by Director Finance) prior meeting minutes reports from various directors etc. Emailto database.

Respond to wait list inquiries

Field inbound phone calls

Reply with admissions packets as relevant

Maintain database

Stock kitchen supplies and light housekeeping of officecommon areas lobby kitchen board room etc.

Ordering supplies and equipment for the office.

Though Angels Place has approximately 150 employees onlytwelve employeesworkin theheadquarteroffice. All employees are expected to pitch in when necessary on a variety of projects ( fundraising and volunteer activities team-building activities etc.).

Coordinatework flowwith a peer administrative assistant.

Learn/understand the management of home documentation.

Other Duties as Assigned by the COO

Position Qualifications:

Education:

Required:High school diploma or equivalent

Experience:

Required:2 years relevant administrative work experience.

Above average technical efficiency in Microsoft Suite (PowerPoint Word Excel Outlook OneDriveSharePoint). Aptitude to quickly learn other programs/software.

Highly organized with attention todetail

Experienced and proficient typing skills.

Excellent communication skills strong writer empathetic listener direct communicator.

Other Requirements:

Must pass physical drug screen TB test (paid by Angels Place)

Must pass Michigan State Police and FBI fingerprint criminal history background check

Mustpossessa valid Michigan drivers license andmaintaina responsible driving record

Work Environment

Work location is the Angels Placeofficethe schedule is Monday-Thursday 8:30am-5:30pm with evening hours required occasionally for meetings or position worksfourdays per traveloccasionallyrequired.

Required Experience:

Junior IC