Payroll Technician (PT)

The Payroll Technician ensures accurate and timely bi-weekly payroll for the Citys workforce of over 450 regular employees and a dynamic number of over 300 seasonal employees.Along with one other employee this position collaboratively works on the full payroll cycle maintains employee records and processes changes such as new hires pay updates and direct deposits.

This position serves on the nine-member Human Resources team as a trusted resource for employees by providing clear respectful payroll support and delivering responsive customer service to internal staff and external partners. The ideal candidate is a detail-oriented payroll professional who values fairness accuracy and contributing to an equitable workplace.

• Ensures all timesheets are submitted and approved.
• Prepares and formats electronic files for upload from specialized timecard systems. Includes verifying and correcting time entries as needed including FMLA overtime etc.
• Co-manages the payroll email inbox. Ensures all tasks and requests received via email are completed and files emails in the appropriate folders.
• Conducts reviews of onboarding documents to ensure compliance with state and federal regulations. This includes I-9 documents direct deposit information W-4s etc.
• Enters new employee demographic and payroll information into HRIS and timecard systems if applicable by retrieving necessary electronic documents. Emails employees with instructions for accessing the payroll and timekeeping system.
• Ability to interpret and apply federal state and bargaining contract language to process payroll including retirement plans overtime severance effective dates and deductions.
• Provides internal customer service by responding to employees questions regarding payroll how to change W-4s addresses etc and administrative support to the Human Resources team and participates in City initiatives.
• Provides external customer service to mortgage companies and other vendors by completing employment verifications.
• Completes annual reporting and updates employee status files for the state retirement plan and prepares various reports as requested.
• Verifies accuracy and processes payroll updates for current employees such as pay changes terminations direct deposit changes W-4 changes etc.
• Reviews payment files for accuracy including identifying and resolving discrepancies and makes corrections as necessary.
• Reviews all seasonal employees to verify they remain ineligible for Public Employees Retirement Association (PERA). If eligibility changes notifies the supervisor and enrolls the employee in the PERA plan.
• Performs other duties as assigned.

Education
Associates degree in finance payroll human resources or related field.

Experience
Two years of experience in finance payroll or human resources.

Licenses/Certifications
None.

Equivalency
An equivalent combination of education and experience closely related to the duties of the position MAY be considered.

Knowledge Skills and Abilities

• Demonstrates strong attention to detail and time management skills.
• Demonstrates proficiency in Microsoft Office Suite applications with specific emphasis on Excel Word and Outlook.
• Ability to exercise sound independent judgment to solve problems in compliance with established policies procedures and practices.
• Ability to independently organize and coordinate work set priorities manage multiple assignments and work successfully within deadlines and time constraints.
• Ability to respect and maintain the confidentiality of sensitive information issues and projects in accordance with Data Practices guidelines.
• Ability to accurately interpret and explain complex information.
• Ability to clearly concisely and effectively communicate verbally and in writing.
• Ability to interact with develop and maintain positive and professional working relationships at all levels of the organization.
• Ability to relate to and collaborate effectively with people from diverse cultural socioeconomic racial and ethnic backgrounds.
• Ability to provide a level of customer service that meets or exceeds customer expectations.
• Embraces and engages in a cultural shift toward Continuous Improvement.
• Proven ability and demonstrated commitment to fostering an inclusive workplace that supports racial equity diversity and inclusion.

• Three or more years experience performing activities in the payroll process cycle.
• Certified Payroll Professional (CPP) or Fundamental Payroll Certificate (FPC).
• Experience with timekeeping software and HRIS payroll software applications or similar applications e.g. Kronos and New World ERP.
• Previous experience using or familiarity with applicant tracking software and electronic onboarding systems and records management systems (e.g. NEOGOV and Laserfiche)
• Experience in payroll administration in a large municipality similar agency or private organization with 450 employees.
• Strong knowledge of payroll laws concepts and practices and maintains a high level of integrity and confidentiality.
• Knowledge of state and federal time off laws/statutes including FMLA Earned Sick & Safe Time (ESST) and Minnesota Paid Leave.
• Bachelors degree in human resources finance accounting or related field.
• Previous experience working with diverse populations.
• Fluency in Spanish Hmong Russian Somali Lao or Vietnamese language(s).

• Core business hours are set by departments based on operational needs. Alternative schedules can be arranged but must comply with the Citys Alternative Work Arrangement policy.
• Regular part-time (maximum 1559 hours annually) non-exempt non-union position that will work 25-29 hours per week Monday-Friday.
  Part-time Limited Benefits - Sick and vacation are earned at a pro-rated rate. PERA Life Flex Spending and Deferred Comp eligible. This position is NOT eligible for Medical or Dental Insurance/Benefits.
• Prolonged periods of sitting.
• Office environment and fieldwork; exposure to computer screens; working closely with others frequent interruptions.
• Must be able to lift and carry or otherwise move 5-10 pounds occasionally.
• High attention to detail and deadlines.

ResumeRequested:
To help us evaluate candidates education experience and skills we are asking all candidates to attach a resume and cover letter to their application to be considered for this position.

Department/Division: Administration/Human Resources

Anticipated Rate of Pay: $33.76-$37.88 depending on qualifications

We welcome applications from all individuals including (but not limited to): people of all abilities persons of color Veterans LGBTQ and women. If you need these materials in an alternate format or if you have a disability-related need and need assistance with the application process please contact Human Resources at either or via e-mail at .