Event Coordinator Railyard Event & Conference Center

The Railyard Event & Conference Center

Job Location:

Elkins, WV - USA

Monthly Salary: Not Disclosed

Posted on: 16 hours ago

Vacancies: 1 Vacancy

Job Summary

Event Coordinator - The Railyard Event & Conference Center

The Railyard Event & Conference Center will be a premier destination for Conventions Conferences Meetings Dinner Shows and Entertainment in the heart of Elkins West Virginia. It is expected to open in Summer 2026 but we are hiring for key positions NOW to ensure a smooth opening of this fantastic new facility!

Position Summary

The Event Coordinator is responsible for managing all final details of events from start to finish. This includes banquets business meetings social events job fairs fundraisers and all catered functions at the Railyard Event & Conference Center. The role requires strong organizational skills exceptional communication and the ability to ensure seamless execution of events through effective planning coordination and day-of management.

Key Responsibilities

Event Planning & Coordination

Manage event setup day-of coordination vendor communication deliveries and client needs
Maintain and coordinate event timelines setup requirements and production schedules
Attend all client meetings in advance of events and maintain accurate records and documentation
Plan and coordinate catered event details including ordering goods determining quantities and scheduling staffing levels
Recommend personnel assignments and ensure appropriate manpower for each event
Conduct rehearsals tastings and walk-thrus as needed

Event Execution

Ensure rooms and event spaces are properly set up according to client specifications
Inspect final arrangements and collaborate with department heads to ensure smooth execution
Monitor service standards and ensure high quality production and guest experience
Communicate all event details to appropriate support staff and departments

Administrative & Support Duties

Maintain accurate event files notes and documentation
Support the Food & Beverage Director with event-related tasks and followup
Perform additional duties as assigned

Qualifications

Associates or Bachelors degree in Events Management Communications Hospitality or related field preferred
Minimum of 1 year of experience or demonstrated interest in day-of event management
Experience in hospitality with the ability to adapt and make effective decisions under pressure
Proficiency in Microsoft Word Excel and Google applications

Competencies

Dependability: Reliable responsible and committed to fulfilling obligations
Initiative: Willingness to take on responsibilities and challenges
Attention to Detail: Thorough and accurate in completing tasks
Judgment & Decision Making: Able to evaluate options and make timely decisions even under stress
Achievement/Effort: Sets and pursues challenging goals with strong work ethic
Social Orientation: Enjoys working with others and building positive relationships
Cooperation: Maintains a pleasant team-oriented attitude
Leadership: Comfortable taking charge and offering ideas when needed

Work Environment

Frequent standing walking sitting talking and hearing
Regular use of hands fingers and visual acuity for equipment and computer use
Frequent bending climbing balancing stooping kneeling or crawling
Ability to lift push or carry up to 50 lbs
Frequent evening and weekend work required based on event schedule

Additional Information:

Please note this job description is not a comprehensive listing of activities duties or responsibilities required for this job. Standard Operating Procedures Training Checklists and Departmental Handbooks will be provided to ensure the associate is trained in all duties and responsibilities of the position. Duties responsibilities and activities may change at any time with or without notice. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Up to Par ManagementandTaylor Hospitalityare Equal Employment Opportunity companies we are proud to be an equal opportunity workplace and an affirmative action employer. We are committed to equal employment opportunity regardless of race religion sex national origin sexual orientation age citizenship marital status or disability.

Up to Par Management Taylor Hospitality is a leading club and hospitality management company specializing in golf country club and hospitality operations. Up to Par Management Taylor Hospitality is a growth-oriented company providing opportunities for its properties and team members to excel and advance with the company. Through a philosophy of continuous improvement operational excellence and flawless execution Up to Par/Taylor Hospitality develops and delivers innovative solutions for its customers while providing a dynamic and challenging environment for its team the last few years there have been several internal promotions with our company which is a testament for our continued growth and possibilities for advancement for the right candidate.

Required Experience:

Event Coordinator - The Railyard Event & Conference CenterThe Railyard Event & Conference Center will be a premier destination for Conventions Conferences Meetings Dinner Shows and Entertainment in the heart of Elkins West Virginia. It is expected to open in Summer 2026 but we are hiring for key pos...