Training Center Coordinator

The Training Center Coordinator performs a full range of complex and difficult administrative and task-oriented administrative assignments with minimal supervision in a dynamic fast-paced environment with frequent interruptions and conflicting priorities. This position provides comprehensive administrative and onsite operational support for division-provided classes and courses ensuring effective coordination execution and day-of support for training activities. The Training Center Coordinator also supports division-wide operations as assigned serving as a key administrative resource to management and internal partners while exercising discretion sound judgment and a high level of customer service.

In this role you will:

• Provide onsite operational and administrative support for division-provided classes and courses ensuring smooth day-of execution. This includes serving as the primary onsite point of contact for internal team; addressing real-time issues; coordinating room readiness; and ensuring training activities proceed without disruption.
• Assist with coordinating all administrative details and scheduling for Laboratory Training Center classrooms and facilities including identifying user needs; providing contract support and services; serving as point of contact for usage agreements vendors and LLNL users; monitoring helpdesk phones and independently providing appropriate support; providing basic computer classroom setup assistance in conjunction with technical support staff; classroom setup and takedown (including moving furniture); arranging site access and preparing badge requests; monitoring class enrollments; administering evaluations; and following up with attendees and requesters.
• Screen telephone calls; independently respond to inquiries; make appropriate referrals; follow through on requests.
• Independently schedule appointments and maintain calendars for training activities and related operational needs.
• Coordinate select and compile data from multiple sources for complex reports and presentations.
• Coordinate activities with multiple components such as verification of security clearances agenda preparation badging and information dissemination. Solve problems that are diverse and multi-faceted.
• Interpret policies and procedures formulate recommendations and establish procedures for the functional work unit with moderate authority.
• Gather information from multiple sources; compile data; and prepare complex reports and presentations related to training utilization and operational metrics.
• Represent management in daily matters to gather clarify and disseminate information; respond on their behalf on administrative matters to all levels of management both internal and external to the Laboratory.
• Generate correspondence on own initiative and compose correspondence for management signature which may be sensitive in nature.
• Perform division-wide operational and administrative duties as assigned supporting overall mission needs beyond training activities including special projects process improvements and cross-functional coordination.
• Perform other duties as assigned.

Qualifications :

• Specialized and advanced knowledge of HR policies and procedures as well as office procedures techniques and methods.
• Excellent organizational skills to manage and complete complex projects.
• Experience working independently under time constraints to meet critical deadlines.
• Exceptional customer service skills to maintain effective working relationships with employees coworkers clients and Laboratory service units.
• Excellent interpersonal communication and presentation skills mature judgment tact and discretion.
• Advanced level decision making. Independently solves problems of broad scope and complexity. Develops and implements new techniques and procedures.
• Demonstrated ability to be self-motivated and flexible exercising discretion and mature judgment in handling business sensitive and/or classified information as well as personnel interactions.
• Advanced personal computer skills and experience using Microsoft Office email and calendaring applications.

Additional Information :

All your information will be kept confidential according to EEO guidelines.

Position Information

This is a Career Indefinite position open to Lab employees and external candidates.

Why Lawrence Livermore National Laboratory

• Included in 2026 Best Places to Work by Glassdoor!
• Flexible Benefits Package
• 401(k)
• Education Reimbursement Program
• Flexible schedules (*depending on project needs)
• Our values - visit  Clearance

  None required.  However this position involves U.S. Export Control; this work must be performed by a U.S. person (U.S. citizen U.S. lawful permanent resident U.S. national or U.S. protected individual (e.g. refugee asylee)).

  If your assignment is longer than 179 days cumulatively within a calendar year you must go through the Personal Identity Verification process.  This process includes completing an online background investigation form and receiving approval of the background check.  (This process does not apply to foreign nationals.)

   

  Pre-Employment Drug Test

  External applicant(s) selected for this position must pass a post-offer pre-employment drug test. This includes testing for use of marijuana as Federal Law applies to us as a Federal Contractor.

  Wireless and Medical Devices

  Per the Department of Energy (DOE) Lawrence Livermore National Laboratory must meet certain restrictions with the use and/or possession of mobile devices in Limited Areas. Depending on your job duties you may be required to work in a Limited Area where you are not permitted to have a personal and/or laboratory mobile device in your possession.  This includes but not limited to cell phones tablets fitness devices wireless headphones and other Bluetooth/wireless enabled devices.  

  If you use a medical device which pairs with a mobile device you must still follow the rules concerning the mobile device in individual sections within Limited Areas.  Sensitive Compartmented Information Facilities require separate approval. Hearing aids without wireless capabilities or wireless that has been disabled are allowed in Limited Areas Secure Space and Transit/Buffer Space within buildings.

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  Please be aware of recruitment scams where people or entities are misusing the name of Lawrence Livermore National Laboratory (LLNL) to post fake job advertisements. LLNL never extends an offer without a personal interview and will never charge a fee for joining our company. All current job openings are displayed on the Career Page under Find Your Job of our website. If you have encountered a job posting or have been approached with a job offer that you suspect may be fraudulent we strongly recommend you do not respond.

  To learn more about recruitment scams:  Employment Opportunity

  We are an equal opportunity employer that is committed to providing all with a work environment free of discrimination and harassment. All qualified applicants will receive consideration for employment without regard to race color religion marital status national origin ancestry sex sexual orientation gender identity disability medical condition pregnancy protected veteran status age citizenship or any other characteristic protected by applicable laws.

  Reasonable Accommodation

  Our goal is to create an accessible and inclusive experience for all candidates applying and interviewing at the Laboratory.  If you need a reasonable accommodation during the application or the recruiting process please use our online form to submit a request. 

  California Privacy Notice

  The California Consumer Privacy Act (CCPA) grants privacy rights to all California residents. The law also entitles job applicants employees and non-employee workers to be notified of what personal information LLNL collects and for what purpose. The Employee Privacy Notice can be accessed here.

  
  

  Remote Work :

  No

  
  

  Employment Type :

  Full-time