Project Coordinator (Bienenstock Natural Playgrounds)
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Job Location:
Yearly Salary:
Posted on:
21 hours ago
Vacancies:
1 Vacancy
Job Summary
About Us
At Bienenstock Natural Playgrounds we connect children with nature by creating natural play opportunities that emphasize creativity interaction and pedagogy. Our team is a diverse group of designers educators fabricators and constructors dedicated to fostering natural curiosity creativity and a sense of adventure through our playgrounds and educational initiatives.
Position Overview
We are seeking a highly organized and proactive Project Coordinator to join our this role you will support the planning coordination and assist in the oversight of landscape construction projects ensuring that all project requirements schedules and documentation are tracked. You will liaise with clients internal teams and subcontractors to help maintain the quality and integrity of every project and will act as an internal bridge between field staff Project Managers and the COO.
The ideal candidate is detail-oriented has a strong sense of follow-through and aligns closely with the companys mission. With experience using project management tools and exposure to construction or landscape construction environments you will support the successful delivery of projects on time within budget and to Bienenstocks quality standards.
Key Responsibilities
Client and Stakeholder Management
- Communicate and follow up with clients and Project Managers to support clarity and alignment on project progress start times and next steps.
- Coordinate and schedule meetings with clients and Project Managers as per contract requirements.
- Support contract administration by tracking deliverables and client expectations.
- Maintain accurate project documentation schedules and updates in line with agreed deliverables.
Project Management and Coordination
- Support the development and maintenance of project schedules to assist with timely and budget-compliant delivery.
- Track internal timelines deliverables and action items and follow up with team members as needed.
- Participate in pre-installation planning meetings and post-project evaluations to support continuous improvement.
- Track deliverables and document progress using project management tools and systems.
- Support estimating activities including RFP and RFQ preparation and documentation.
Procurement
- Support the administration of subcontractor and vendor agreements ensuring documentation is complete and organized.
- Assist with procurement processes including vendor account setup material sourcing and purchase orders.
- Coordinate material orders and communicate with vendors regarding deliveries.
- Track materials and deliveries to support alignment with project timelines and quality specifications.
- Document subcontractor work flag deficiencies and escalate issues to the Project Manager and COO as required.
Budgeting and Cost Control
- Provide administrative support related to project costs budgets and invoicing.
- Assist with tracking accounts receivables accounts payables and work-in-progress information.
- Support job costing and profitability tracking by keeping accurate records of materials labour and time.
- Assist the COO and Project Manager with change order documentation and cost tracking for internal and client-facing updates.
Qualifications
- 2-5 years of experience in project coordination estimating purchasing or related roles.
- Experience working in landscape construction construction horticulture design or related industries is preferred.
- Strong organizational skills with the ability to manage multiple priorities and competing deadlines; high attention to detail.
- Excellent verbal and written communication skills to collaborate effectively with clients internal teams and subcontractors.
- Strong working knowledge of project planning tools and software including proficiency in Google Workspace and Microsoft Office; familiarity with CAD and Buildertrend is an asset.
- Interest in developing a career in project coordination or project management within a construction or landscape environment.
- Working towards PMP Certification or equivalent qualification is preferred.
- Strong understanding of and commitment to Bienenstocks mission of connecting people with nature through natural playgrounds and outdoor spaces.
This posting is for a new vacancy. Our hiring process does not involve the use of artificial intelligence to screen assess or select applicants.
Required Experience:
Manager
Key Skills
- Microsoft Office
- Microsoft Outlook
- Microsoft Word
- Visio
- Microsoft Powerpoint
- Microsoft Excel
- Project Management
- Sharepoint
- Project Management Software
- Microsoft Project
- Administrative Experience
- Project Coordination
About Company
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