Events Supervising Associate

Events Supervising Associate

Reports to: Head of Events and Sponsorship

Location:Dublin

Available for Sponsorship:No

Business Area:UKI CBS - Markets

Contract Type:Full Time - Permanent

The Markets function within Central Business Services (CBS) plays a pivotal role in enabling EYs purpose and vision. Through distinctive clientcentric marketing brand communications and business development initiatives the team drives measurable market impact.

As EY Ireland continues to grow we are now seeking a highly organised proactive and clientfocused Events Supervising Associate to support the delivery of our strategic events and corporate hospitality programme. This role is instrumental in enhancing client relationships supporting revenue growth opportunities and strengthening our brand through exceptional event experiences.

This is a dynamic and rewarding opportunity for someone with early professional experience in events who is ready to step up into a more managerial coordinating and stakeholderfacing role within one of Irelands fastestgrowing professional services firms.

Introduction

EY exists to build a better working world helping to create long-term value for clients people and society and to build trust in the capital markets. Enabled by data and technology diverse EY teams (400000 people worldwide) in over 150 countries provide trust through assurance and help clients grow and transform.

Working across Assurance (Audit) Consulting Strategy and Transactions and Tax & Law EY teams ask better questions to find new answers for the complex issues facing our world today. We partner with some of Irelands largest organisations and the worlds largest multinational companies based in Ireland and beyond.

EY Ireland is proud to be the number one professional services firm on the island of Ireland which is testament to the breadth of talent and depth of expertise within EY Irelands business and to the trust placed in us by our clients. Today EY Ireland employs more than 5400 people (over 100 nationalities) across the island of Ireland with teams located in our offices in Dublin Belfast Derry Cork Galway Limerick and Waterford.

EY Ireland has ambitious plans for the future and our Markets team (Communications Marketing Business Development and EY Entrepreneur of the Year) is central to us delivering on those plans.

Position: Events Supervising Associate

The Markets function within Central Business Services (CBS) plays a critical role in helping deliver against EYs purpose and vision by delivering distinctive client-centric marketing brand communications and business development initiatives that have a measurable impact.

In line with our recent and projected growth we now have an exciting opportunity for a position within our Marketing team for an Events Supervising Associate. This is a great opportunity to join the EY Ireland Markets team helping the business to win in the market through enhancing client relationships supporting opportunities for revenue growth and strengthening our brand via our impressive programme of strategic events and corporate hospitality.

This is a new role within the Marketing team reporting directly to the Head of Events and Sponsorship.

This is an exciting stimulating and challenging role for a highly committed and results-orientated person in one of Irelands fastest growing firms.

The Events Supervising Associate will:

• Support in the planning and execution of a wide range of client events; including breakfast briefings seminars roundtables conferences hospitality events etc
• Support more broadly in the delivery of Markets Initiatives across the Firm
• Manage printing requirements as needs arise (for e.g. name badges) and organise transportation of collateral to event venues
• Manage room and venue booking for key events working closely with internal and external stakeholders
• Coordinate catering for in-house events
• Build invite lists for events and manage RSVPs providing regular updates to the events team
• Be present at events for set-up and execution of the event.
• Attending to the registration desk and greeting attendees on arrival
• Create delegate packs and briefing packs for key events
• Support post event evaluation including compilation of post event review and survey

Knowledge and Skills Requirements:

• Excellent written and oral communication skills
• Project planning and management skills
• Strong relationship building skills
• High level of accuracy and attention to detail

Key Responsibilities

Event Planning & Delivery

• Support the endtoend planning coordination and onsite management of a broad portfolio of events including breakfast briefings seminars conferences roundtables and corporate hospitality initiatives.
• Assist in developing event timelines project plans and logistics frameworks to ensure seamless delivery.
• Oversee event setup registration flow guest experience and breakdown acting as a key point of contact on the day.

Stakeholder & Vendor Coordination

• Manage internal room and venue bookings liaising closely with internal teams external venues and suppliers.
• Coordinate catering AV décor and other operational requirements to ensure highquality execution.
• Maintain strong relationships with key stakeholders across the business to understand event objectives and support successful outcomes.

Event Administration & Logistics

• Oversee printing and production needs (e.g. badges signage collateral) and manage the transportation of event materials.
• Build and maintain invite lists issue event communications and manage RSVPs providing accurate attendee updates to the events team.
• Prepare event documentation including briefing packs agendas and delegate materials.

PostEvent Analysis

• Support evaluation of event success through surveys feedback mechanisms and postevent review documentation.
• Assist in identifying learnings and opportunities to continuously enhance the event programme.

Skills & Experience Requirements

• Strong written and verbal communication skills with the ability to engage confidently with stakeholders at all levels.
• Demonstrated project coordination or event management experience ideally within a corporate or fastpaced environment.
• Excellent organisation planning and prioritisation skills with an ability to manage multiple projects simultaneously.
• High level of accuracy attention to detail and commitment to delivering consistently highquality work.
• Proven relationshipbuilding skills and a collaborative working style.
• A proactive resultsoriented mindset with a passion for creating exceptional event experiences.

What working at EY offers

We offer a competitive remuneration package. Our comprehensive Total Rewards package includes support for flexible working and career development and with FlexEY you can select benefits that suit your needs covering holidays health and well-being insurance savings and a wide range of discounts offers and promotions. Plus we offer:

• Support and coaching from some of the most engaging colleagues around
• Opportunities to develop new skills and progress your career
• The freedom and flexibility to handle your role in a way thats right for you

All our employees are given a benefits package which they can tailor to suit their individual preferences. Our range of benefits include:

• Pension
• Discounted Health Insurance
• Web Doctor Free unlimited online GP Consultations for you and your family
• The purchase of additional annual leave
• Hybrid Working
• Free Gym Membership
• Travel Pass
• Maternity & Paternity Leave
• Bike to Work Scheme
• Recognition Awards
• Cash incentives for Referrals
• Work Mobile
• Tech MBA paid by EY
• Wellness rooms available in some offices

EY is committed to being an inclusive employer and we are happy to consider flexible working arrangements. We strive to achieve the right balance for our people enabling us to deliver excellent client service whilst allowing you to build your career without sacrificing your personal priorities. While our client-facing professionals can be required to travel regularly and at times be based at client sites our flexible working arrangements can help you to achieve a lifestyle balance.

Career Progression:

• When you join EY you will be supported to ensure that you are enhancing your skills from day one.
• Continuous learning where you can develop the mindset and skills to navigate whatever comes next.
• As you grow and develop here youll discover opportunities to help customise your career journey so that its as unique as you are - success is defined by you we will provide the tools and flexibility so you can make a meaningful impact your way.
• Transformative leadership we will give you the insights coaching and confidence to be the leader the world needs.
• Diverse and inclusive culture you will be embraced for who you are and empowered to use your voice to help others find theirs.
• We have embraced Hybrid working at EY adding greater flexibility and autonomy to the roles of our employees.

About EY

As a global leader in assurance tax transaction and advisory services we are using the finance products expertise and systems we have developed to build a better working world. That starts with a culture that believes in giving you the training opportunities and creative freedom to make things better. Whenever you join however long you stay the exceptional EY experience lasts a lifetime.

Inclusion & Diversity

We hold a collective commitment to foster an environment where all differences are valued and respected practices are equitable and everyone experiences a sense of belonging: Inclusion diversity and equity are part of who we are at EY. We believe that the highest-performing teams maximize the power of different perspectives and backgrounds. These teams are both diverse and inclusive and are willing to invite and learn from other perspectives. Our ability to include various viewpoints into our mindsets behaviours and operations is fundamental to driving innovation building strong relationships and delivering the best solutions for our clients.

We recognise the strength that comes from having a diverse workforce and building a culture where we support all our people to achieve their potential. You will be embraced for who you are and empowered to use your voice to help others find theirs. As an equal opportunities employer we welcome applications from people of all backgrounds. Reasonable accommodations are offered at every stage of our recruitment process.

Are you ready to shape your future with confidence Apply today.

To help create the best experience during the recruitment process please describe any disability-related adjustments or accommodations you may need.

If you can confidently demonstrate that you meet the criteria above please contact us as soon as possible.

IMPORTANT: Where Agency assistance is required our Talent Team will engage directly with suppliers. CVs / Profiles should not be shared directly with Hiring Managers. Unsolicited CVs / Profiles supplied to EY by Recruitment Agencies will not be accepted for this role.

EY Building a better working world

EY is building a better working world by creating new value for clients people society and the planet while building trust in capital markets.

Enabled by data AI and advanced technology EY teams help clients shape the future with confidence and develop answers for the most pressing issues of today and tomorrow.

EY teams work across a full spectrum of services in assurance consulting tax strategy and transactions. Fueled by sector insights a globally connected multi-disciplinary network and diverse ecosystem partners EY teams can provide services in more than 150 countries and territories.