Administrative Assistant

We provide industry-leading end-to-end fire protection mechanical and HVAC services. Our skilled tradespeople work in virtually every market across the nation.

S.A. Comunale is seeking an Administrative Assistant to support the Harrisburg branch.

Provide administrative support to the assigned branch office. Duties include general purchasing inventory and accounting responsibilities and project based work. Project a professional company image through in-person and phone interaction.

S.A. Comunale has been a local industry leader for end-to-end mechanical fire protection and HVAC services for nearly 100 years.

We offer our clients significant financial strength unmatched bonding capability an award-winning safety program and large-scale purchasing power.

With 16 locations and over 1450 employees including 850 skilled tradesmen throughout Ohio Pennsylvania New Jersey Kentucky Maryland and West Virginia S.A. Comunale can work in virtually every market sector and facility type.

Include the following. Other duties may be assigned.

• Assume receptionist duties greet public and refer them to appropriate staff members answer phones route calls and take messages when required.
• Create and modify documents such as proposals quotes and miscellaneous correspondence.
• Perform general clerical duties to include but not limited to; photocopying faxing mailing filing and scheduling appointments.
• Sign for and distribute UPS/Fed Ex/Airborne packages. Distribute incoming mail and prepare outgoing mail including bulk mail.
• Order office supplies and monitor inventory.
• Create and maintain various office records such as work tickets and accrual work sheets for invoices.
• Perform basic accounting functions such as billing accounts receivable accounts payable maintain branch checkbook and petty cash.
• Create/Close/Invoice work tickets.
• Work with customer portals for work orders & invoices.
• Enter & receive invoices from vendors.

• High School Diploma or GED is required.
• 3 years of administrative experience is required.
• Construction industry experience is a plus.
• Proven knowledge of Microsoft Office Software (i.e. Word and particularly Excel) is required.
• Knowledge of general office machines and telephone systems is required.

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