Executive Assistant
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Job Location:
Monthly Salary:
Posted on:
15 hours ago
Vacancies:
1 Vacancy
Job Summary
Discover
The Opportunity
Acadian Construction is looking for an Executive Assistant to support our CEO and help drive daily operations forward. This is not a traditional reactive support role. We are looking for someone who brings structure accountability and confident follow through. You are organized assertive and comfortable keeping priorities on track in a fast-paced environment.
You will protect the CEOs time create clarity around priorities and help ensure that key initiatives continue to move forward.
This position is based in our Halifax office and combines executive support with front desk responsibility. As the first point of contact for clients and visitors you will represent Acadian Construction with professionalism and warmth while ensuring the office runs smoothly and maintains a polished welcoming environment.
What youll do
Responsibilities
- Manage a complex executive calendar coordinate meetings and organize shifting priorities.
- Prepare agendas meeting materials take notes and track follow up actions.
- Support inbox management by filtering prioritizing and drafting professional correspondence.
- Coordinate travel arrangements itineraries and related logistics.
- Maintain strict confidentiality while handling sensitive information.
- Welcome clients and visitors at the Halifax office front desk ensuring a professional first impression.
- Order and manage office supplies and coordinate courier shipments to support day to day operations.
- Provide administrative support to the entire Halifax office including document preparation hospitality for meetings office coordination and additional tasks that support the management team and employees.
- Assist with special projects internal initiatives presentations and reporting as required.
- Take ownership of tasks that keep the executive and broader team operating efficiently.
- Provide occasional support for marketing initiatives and company communications as needed.
What youll need
Qualifications
- Postsecondary diploma in administration management office administration or a related field or an equivalent combination of education and experience.
- Minimum of 3 years of experience in an executive or senior administrative support role supporting senior leaders.
- A highly proactive approach youre comfortable taking charge nudging the CEO when needed and keeping priorities moving.
- A firm confident communication style with the ability to organize redirect and push for follow-through.
- Strong organizational skills and comfort managing shifting priorities.
- Excellent written and verbal communication abilities.
- High level of discretion professionalism and emotional intelligence.
- A proactive mindset with the ability to anticipate needs.
- Experience supporting senior leaders or executives ideally in a construction or professionalservices environment.
- Strong proficiency with digital tools such as Outlook Teams and document management systems.
A little bit about us
Acadian Construction
Since 1958 Acadian Construction has been a cornerstone of the construction industry in Southeast New Brunswick. Built on a foundation of values like loyalty honesty and a strong work ethic we are committed to putting our clients first and building communities that last. Were proud of our rich history and are always looking for new team members who share our passion for quality community and innovation.
As a locally owned company we believe in the importance of supporting our community not just through the structures we build but also through charitable initiatives volunteerism and leadership. Strong communities mean strong businesses and together we thrive.
Are you interested
Work With Us
- Competitive compensation package.
- RRSP program.
- Comprehensive health benefits including an Employee Assistance Program.
- Opportunities for professional development.
- Collaborative team culture.
If youre ready to bring your expertise and leadership to Acadian Construction please submit your application here before March 6 2026.
Required Experience:
IC
Key Skills
- Time Management
- Microsoft Office
- Organizational skills
- Microsoft Outlook
- Microsoft Word
- Personal Assistant Experience
- Microsoft Powerpoint
- Calendar Management
- Microsoft Excel
- Administrative Experience
- Microsoft Outlook Calendar
- Google Suite
