Executive Assistant

Producers Midstream Management

Job Location:

Dallas, IA - USA

Monthly Salary: Not Disclosed

Posted on: 16 hours ago

Vacancies: 1 Vacancy

Job Summary

Producers Midstream is seeking a highly skilled and organized Executive Assistant to join our team in Dallas TX.

The Executive Assistant will provide comprehensive support to several executives within the engineering team. This role involves managing administrative tasks coordinating projects attending meetings to assist with follow-up and preparing presentation packets. The ideal candidate will have a proven ability to handle multiple priorities efficiently and a strong commitment to delivering high-quality work all with a calm demeanor. Note: This role is on-site in our Dallas office and is not remote.

Key Responsibilities:

Provides high-level administrative support and assistance to the Engineering Executive Team.
Schedule meetings and coordinate complex travel arrangements including preparing itineraries and ensuring seamless logistics.
Assist with the preparation and completion of internal governance documents.
Attend meetings as needed to assist with capturing key points action items and decisions and ensuring timely distribution of minutes.
Organize and maintain electronic files documents and correspondence ensuring confidentiality and accessibility.
Draft edit and proofread documents emails and reports on behalf of the Engineering Executive Team.
Assist in preparing expense reports for engineering executives in compliance with company policies.
Facilitate effective communication between executives and internal/external stakeholders by managing follow-ups and ensuring deliverables are met.
Assist Office Manager as needed.
Proactively identify and implement process improvements to enhance administrative efficiency.
Arrange travel and accommodation for the engineering executive team members.
Notarize documents as required ensuring compliance with all legal and procedural standards. (Notary designation can be obtained after hiring if not in possession currently.)
Other duties as assigned.

Qualifications:

Fit with the Company Culture and proven ability to thrive in a positive affirming environment.
An associate degree or bachelors degree in a relevant field is preferred demonstrating a strong foundation in organizational and administrative skills or demonstrated professional experience.
A minimum of 3 years of experience as an Executive Assistant Administrative Assistant or Paralegal; experience supporting multiple executives considered a plus. Oil and gas industry experience is helpful.
Expertise in Microsoft Outlook with knowledge and best practices using delegated access to assist in the management of engineering executives mailboxes and calendars.
Proficiency in additional Microsoft Office applications including Word and SharePoint to effectively manage documents and recordkeeping.
Communication skills that engage internal and external people with pleasant professional and calm engagement consistent with company culture.
Able to professionally engage internal and external contacts as a company representative understanding the significance of the impressions made are significant and critically important.
Exceptional attention to detail ensuring accuracy and quality in all deliverables.
Outstanding organizational skills with the ability to prioritize tasks and manage time efficiently in a dynamic fast-paced environment.
Strong verbal and written communication skills enabling clear and professional interactions across all levels of the organization. A demonstrated ability to navigate both the office staff portion of the organization and the field staff portion.
Demonstrated ability to work independently take initiative and maintain productivity with minimal supervision.
A high degree of professionalism discretion and integrity especially when handling sensitive and confidential information.
Familiarity with the oil and gas or energy industry is a plus but not required.

The company offers an excellent benefits package including - medical dental vision HSA HRA life insurance (company paid) LTD (company paid) STD (company paid) and a 401(k) with company match and a tuition reimbursement program.

Required Experience:

Producers Midstream is seeking a highly skilled and organized Executive Assistant to join our team in Dallas TX.The Executive Assistant will provide comprehensive support to several executives within the engineering team. This role involves managing administrative tasks coordinating projects attendi...

Producers Midstream is seeking a highly skilled and organized Executive Assistant to join our team in Dallas TX.

Key Responsibilities:

Provides high-level administrative support and assistance to the Engineering Executive Team.
Schedule meetings and coordinate complex travel arrangements including preparing itineraries and ensuring seamless logistics.
Assist with the preparation and completion of internal governance documents.
Attend meetings as needed to assist with capturing key points action items and decisions and ensuring timely distribution of minutes.
Organize and maintain electronic files documents and correspondence ensuring confidentiality and accessibility.
Draft edit and proofread documents emails and reports on behalf of the Engineering Executive Team.
Assist in preparing expense reports for engineering executives in compliance with company policies.
Facilitate effective communication between executives and internal/external stakeholders by managing follow-ups and ensuring deliverables are met.
Assist Office Manager as needed.
Proactively identify and implement process improvements to enhance administrative efficiency.
Arrange travel and accommodation for the engineering executive team members.
Notarize documents as required ensuring compliance with all legal and procedural standards. (Notary designation can be obtained after hiring if not in possession currently.)
Other duties as assigned.

Qualifications:

Fit with the Company Culture and proven ability to thrive in a positive affirming environment.
An associate degree or bachelors degree in a relevant field is preferred demonstrating a strong foundation in organizational and administrative skills or demonstrated professional experience.
A minimum of 3 years of experience as an Executive Assistant Administrative Assistant or Paralegal; experience supporting multiple executives considered a plus. Oil and gas industry experience is helpful.
Expertise in Microsoft Outlook with knowledge and best practices using delegated access to assist in the management of engineering executives mailboxes and calendars.
Proficiency in additional Microsoft Office applications including Word and SharePoint to effectively manage documents and recordkeeping.
Communication skills that engage internal and external people with pleasant professional and calm engagement consistent with company culture.
Able to professionally engage internal and external contacts as a company representative understanding the significance of the impressions made are significant and critically important.
Exceptional attention to detail ensuring accuracy and quality in all deliverables.
Outstanding organizational skills with the ability to prioritize tasks and manage time efficiently in a dynamic fast-paced environment.
Strong verbal and written communication skills enabling clear and professional interactions across all levels of the organization. A demonstrated ability to navigate both the office staff portion of the organization and the field staff portion.
Demonstrated ability to work independently take initiative and maintain productivity with minimal supervision.
A high degree of professionalism discretion and integrity especially when handling sensitive and confidential information.
Familiarity with the oil and gas or energy industry is a plus but not required.

Required Experience: