Senior Executive Assistant, Office of the President
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Job Location:
Knoxville, TN - USA
Monthly Salary:
Not Disclosed
Posted on:
11 hours ago
Vacancies:
1 Vacancy
Job Summary
What Youll Do
Executive Support & Time Management
- Manage the Presidents calendar scheduling and daily workflow to maximize efficiency and focus.
- Provide daily and near-term reminders preparation notes and prioritization support.
- Screen and manage incoming communications including emails phone calls texts and physical mail.
- Act as a gatekeeper while maintaining professionalism and responsiveness with internal and external stakeholders.
Communication & Writing Support
- Draft edit and refine written materials on behalf of the President including emails correspondence notes and internal or external communications.
- Take rough or technical input from the President and convert it into clear polished professional written output.
- Capture notes from meetings calls and discussions and translate them into actionable follow-ups when required.
Logistics
- Coordinate complex domestic and international travel including flights lodging ground transportation and detailed itineraries.
- Maintain flexibility to work outside normal business hours including evenings or weekends based on business needs.
Meeting & Coordination Support
- Schedule and coordinate meetings with executives customers partners and internal teams.
- Prepare meeting logistics materials agendas and follow-up actions as needed.
- Serve as a point of coordination between the President and AMS leadership staff customers and external partners.
Administrative & Office Support
- Maintain organized digital and physical filing systems for executive correspondence documents and records.
- Gather receipts and prepare expense reports.
- Assist with special projects administrative tasks and ad-hoc requests as assigned.
- Anticipate potential issues or conflicts and proactively address them before they escalate.
Who Were Looking For
- Highly organized and disciplined; comfortable operating within fast-moving executive environments that require precision follow-through and sound judgment.
- Independent problem solver who balances confident ownership of responsibilities with good judgment around when to seek guidance; takes initiative while remaining accountable to established expectations and priorities.
- Self-motivated and detail-oriented; demonstrates a strong commitment to accuracy discretion and quality with an understanding of the importance of reliable support to executive effectiveness and organizational success.
Qualifications :
- Consistently energetic positive and professional demeanor
- Significant experience providing executive-level administrative or operational support to a senior leader (President CEO Founder or equivalent)
- Exceptional organizational skills and attention to detail
- Strong written and verbal communication skills with the ability to edit and improve others writing
- High emotional intelligence and the ability to read situations personalities and priorities
- Absolute discretion and comfort handling confidential and sensitive information
- Advanced computer skills including proficiency with Microsoft Office tools such as Excel Word and PowerPoint
- Experience booking and managing complex travel arrangements
- Flexibility to work extended hours and adapt to changing schedules
- A self-starter mentality with the ability to operate independently and take initiative
- Executive-level presence and professionalism in all settings
Additional Information :
Compensation & Benefits
- Health Coverage Generous employer contributions toward comprehensive health dental vision life and disability insurance
- Retirement 401(k) with generous employer matching contributions
- Paid Time Off 20 days annual vacation plus at least 10 paid holidays per year
- Career Growth Annual salary reviews raises and advancement opportunities within a fast-paced team-oriented mission-driven organization
AMS Corporation is an equal opportunity employer. We comply with all applicable employment laws and do not discriminate based on any protected characteristic. Certain roles may require U.S. citizenship or other federally mandated clearances.
This job posting is being managed by FractionalRecruiter on behalf of AMS Corporation.
Remote Work :
No
Employment Type :
Full-time
Key Skills
- Typing
- Clerical Experience
- Computer Operation
- Math
- Mortgage Servicing
- Office Experience
- Computer Literacy
- Medical Terminology
- Software Testing
- Administrative Experience
- Phone Etiquette
- Word Processing
About Company
Help The Persecuted is an international ministry with a mission to Rescue, Restore, and Rebuild the lives of Persecuted Christians living in places hostile to the Gospel. Indigenous Field Ministry Team members, located in many countries, enable the ministry to address the practical an ... View more
