GME Institutional Specialist

The GMEInstitutionalSpecialistis responsible foractivitiesdirectly relatedto the management of Graduate Medical Education and the servicing of theProgramDirectorsProgramCoordinators residents fellows faculty members participating institutions and other constituent groups.At least 85% of the responsibilities are executed with discretion and independent judgment related to matters of significance to the operations of Graduate Medical Education(GME).

Responsibilities include but are not limited to administering and managing Navy rotators and visiting physicians; serving as a liaison to various residencyand fellowshipeducational programs; assist with the development of new GMEresidency and fellowshipprograms; review and analyzeannual ADS updates and Annual Program Evaluations (APEs);GME liaison to the GME Program Administrators Council; assist with GME residency andfellowship program site visits; coordinate and administrator new GME program coordinator onboarding;participateas a member of the GME Council; and perform otherGME institutionalduties as assignedby the GME leadership team.

This position reports directly to theExecutive DirectorGraduate Medical Education.

Administrator: Navy Rotators & Visiting Physicians

• Naval Medical Center Portsmouth Resident Exchange Program(Navy Rotators)

• With discretion and independent judgmentadminister the exchange program.

• With discretion and independent judgmentdevelop new policies andproceduresas necessary.

• Non-EVMS Visiting Resident/Fellow Observation Only Rotations(Visiting Physicians)

• With discretion and independent judgmentadminister the exchange program.

• With discretion and independent judgmentdevelop new policies andproceduresas necessary.

GME Program Specialist Support (Residency and Fellowship Programs)

• In the absence of a program specialist/coordinatorposition for any GME programassistwith ensuring all GME related responsibilities are completeas defined by the GME Vice Dean for GME & DIO and the Program Director. For example helpingwith program interviews reporting ADS APEs training etc.

GME InstitutionalSpecialist

• Assist the Executive Director Graduate Medical Education with all ACGME accreditation responsibilities to support the Vice Dean for Graduate Medical Education.

• ADS reports annual updates faculty rosters addition of newparticipatingsites etc.

• Institutionally assistGMEProgram Directors and Program Coordinators with making sure their Program Letters of Agreements are up-to-date andentered intoNew Innovations.

• InstitutionallyassistProgram Directors and Program Coordinators with making sure all program policies are updated and aligned with the GME Institutional policies.

• Review and analyze all Annual Program Evaluations in New Innovations for compliance and corrective actionswith institutional oversight.

• Create dashboards for ACGME compliance monitoring for all residency / fellowship programs.

• Manage the GMEC minutes agenda and presentation monthly.

• Institutional oversight of the Graduate Medical Education Program Administrators Council (GMEPAC). Liaison between GME office and all residency / fellowship programs.

• Coordinate andassist programswith ACGME site visits.

• Lead GME training and onboardingfor all new program coordinators.

• GME liaison for dedicated residency / fellowship programs.Appx. 10 programs.

GMECommittee Responsibilities

• Graduate Medical Education Council (non-voting member)

• Graduate Medical Education Program Administrators Council Conference Planning Committee Member

• Staff the EVMS Resident&Fellow Association (RAFA)

• Staff the EVMS Sentara Resident/Fellow Patient Safety/Quality Improvement(PSQI)Council

• Provide administrative support todesignatedGMEC subcommittees.

Technology Skills

• eVAfinancialmanagementsystem for procurementordering andprocessing

• Chrome River management system for expensereimbursement processing

• Proficient withMicrosoft Suite: PowerPoint WordandExcel

• Develop presentationsdocumentsand spreadsheets

• Qualtrics On-Line Survey Software

• Develop surveys

• Develop post-test assessment reports

• Publish Certificates of Completion

• Canon ThereforeSoftware andScanner

• Scan and store office files/documents.

• ODUInstitutional Compliance Annual Employee TrainingviaCanvasLMS.

• New Innovations

• Doodle Polls

• Meetingschedulingtool.

Professional Development

• Fred Pryor Professional Development Series

• Meet the requirements through the Training Administrators of Graduate Medical Education (TAGME)maintenance of certification (MOC).

Other Duties as Assigned

• Assist GME faculty with presentation preparation fortrainingsandconferences.

• Assist GME faculty with expense reporting.

EDUCATION/ EXPERIENCE

Masters degree and experience in administration and/or office management are preferred. Preferred qualifications include experience in Graduate Medical Education (GME) program administration including accreditation related processes and compliance requirements as well as experience performing functional and operational duties within the New Innovations residency platform. Prior experience as a GME program coordinator and certification through the Training Administrators of Graduate Medical Education (TAGME) are also preferred. The ideal candidate willdemonstrateexcellent organizational skills the ability to multitask and prioritize competing demands andhavethe capacity to work independently while meeting critical deadlines. Experience in an academic health care setting is desirable.

CORE COMPETENCIES

• Ability to develop andmaintaineffective relationships withpublic partners customers andcoworkerswhile working cooperatively and effectively with others to achieve common goals.

• Ability to manage time and resources to ensure assignments are completed accurately and deadlines are met. Meets attendance/punctuality requirements.

• Ability to adapt to changing work environments work priorities and organizational needs.Takesindependent action to address and resolve problems.

• Ability to express ideas effectively anddemonstratesound judgmentregardingdecision-making.

• Ability to deal with others in adirecthonest manner andcomply withallODUpolicies and procedures.

• Ability to calculate figures and amounts such as discounts interest proportions and percentages. Ability to apply concepts of basic algebraand statistical analysis.