Procurement Specialist
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Job Location:
Santa Clara County, CA - USA
Monthly Salary:
Not Disclosed
Posted on:
7 hours ago
Vacancies:
1 Vacancy
Job Summary
Job Title: Procurement Specialist Integrations & Coupa Management
Location: Santa Clara CA
Manager: Procurement Specialist Integrations & Coupa Management
Position Overview
We are seeking an experienced Procurement Specialist with strong expertise in system integrations and Coupa platform management ServiceNow Flows. This role will be responsible for driving procurement operations optimizing sourcing processes and ensuring seamless integration between procurement systems and enterprise applications. The ideal candidate has a strong technical understanding of procurement tools excellent analytical skills and the ability to partner with cross functional teams.
Key Responsibilities
Procurement Operations
- Manage endtoend procurement activities including sourcing requisitioning vendor onboarding and PO management.
- Support the development and execution of category strategies across assigned spend areas.
- Ensure compliance with corporate procurement policies and internal controls.
- Analyze procurement spend to identify optimization opportunities and cost savings.
Coupa Platform Management
- Serve as the Coupa Subject Matter Expert (SME) for Procurement.
- Maintain data integrity including supplier records catalogs and approval workflows.
- Develop dashboards reports and analytics within Coupa.
- Lead user training change management and troubleshooting.
- Design and manage ServiceNow workflows to automate procurement and supplier processes.
Integrate ServiceNow with procurement tools for intake vendor onboarding request routing and approvals.
- Optimize ticketing workflows for procurement operations (e.g. request triage SLA tracking procurement inquiries).
- Partner with business and IT teams to streamline procurement intake and operational requests.
Integrations & Technical Enablement
- Oversee integrations between Coupa and enterprise systems (ERP HRIS Finance AP Contract systems etc.).
- Partner with IT to manage integration workflows APIs and data mapping.
- Ensure smooth data sync master data accuracy and process automation.
- Work with integration partners and vendors to resolve technical issues.
Vendor & Stakeholder Management
- Collaborate with suppliers to ensure onboarding readiness compliance and performance.
- Partner with internal stakeholders (Finance Legal IT Operations) to improve procurement processes.
- Address system or process issues ensuring minimal business disruption.
Process Improvement
- Identify gaps in procurement processes and recommend improvements.
- Lead automation standardization and best practice adoption across procurement.
- Support implementation of new procurement technologies and digital solutions.
Qualifications
Required
- 3 7 years of experience in procurement sourcing or supply chain operations.
- Handson experience managing and administering Coupa (required).
- Strong understanding of procurement processes (P2P S2P supplier onboarding).
- Experience with system integrations APIs and data workflows.
- Analytical mindset with Excel/Sheets proficiency.
- Strong communication and stakeholder management skills.
Preferred
- Experience with ERP systems (SAP Oracle NetSuite Workday).
- Background in process automation or procurement transformation.
- Project management certification or experience leading cross functional initiatives.
- Experience in midtolarge enterprise environments.
Success Indicators
- Stable reliable Coupa platform performance.
- Improved procurement efficiency and cycle time.
- High stakeholder satisfaction with procurement tools and processes.
- Accurate integrations with minimal data errors.
Key Skills
- Purchasing
- Sourcing
- Procurement
- Employee Evaluation
- HR Sourcing
- SAP
- Supply Chain Experience
- Federal Aviation Regulations
- Contract Management
- Supplier Management
- negotiation
- Contracts
