Administrative Coordinator 3-4

At Ethics Administration we strive to achieve compliance by governmental officials public employees candidates and lobbyists and provide access to disclosed information.

The mission of the Ethics Administration Program is to provide staff support for the Louisiana Board of Ethics which administers and enforces Louisianas conflicts of interest legislation campaign finance disclosure requirements lobbyist registration and disclosure laws. Further the Board of Ethics ensures compliance by governmental officials public employees candidates and lobbyists and to provide public access to disclosed information.

TheAdministrative Coordinator 3 or 4 serves as the agencys Property Manager OTM Coordinator Fleet Manager Safety Coordinator Records and Retention Manager purchasing liaison and assistant to the Executive Secretary while supporting cash management and other assigned administrative duties.

An ideal candidate should possess the following competencies:

Selected Core Competencies:

Accepting Direction:The ability to be open and willing to follow guidance or instructions.

Demonstrating Accountability:The ability to take ownership of actions behaviors performance decisions and outcomes.

Following Policies and Procedures:The ability to follow reinforce adapt or develop policies and procedures to maintain compliance with federal and state legal requirements State Civil Service rules and organizational policies.

Selected Preferred Competencies:

Acting with Ethics and Integrity:The ability to make choices that reflect ethical standards integrity and honesty regardless of circumstances or personal benefit.

Communicating Effectively:The ability to convey information ideas and emotions using structured communication methods that promote understanding and engagement..

Focusing on Customers:The ability to understand and meet the needs preferences and experiences of internal and external customers.

Learning Actively: The ability to pursue learning seek feedback and integrate new knowledge to improve personal and professional performance.

Making Accurate Judgments: The ability to assess options weigh risks and make sound decisions using available information and logical reasoning.

Managing Meetings:The ability to plan and lead productive meetings that engage participants and drive outcomes.

Managing Time:The ability to prioritize tasks meet deadlines and allocate time to ensure timely completion of work goals.

The official job specifications for this role as defined by the State Civil Service can be found here.

Job Duties:

Performs responsible initial departmental-program duties in accordance with rules regulations and policies. May involve communication with other departments customers etc.

Processes routine paperwork and/or enters data into a department log or database in the servicing of a customer.

Develops procedures and guidelines related to the imaging of documents; maintains a log of imaged files; may serve as leadworker over other imaging positions.

Prepares requisitions for the purchase of supplies; may involve entering information into an automated system.

Compiles information from various sources and prepares specialized reports; formats reports according to department standards.

Serves as clerical assistant to a manager which could include keeping appointment schedule preparing travel issuing directives to others on their behalf and relieving the manager of administrative matters.

May begin performing duties related to traditional administrative functions such as property control purchasing and safety in addition to other clerical duties as noted above.

Performs related duties as assigned.

Position-Specific Details:

Appointment Type: This position may be filled by probational appointment (probation in lieu of promotion) promotion or detail to special duty.

Selected candidate may be required to serve a probational appointment of up to two years.

Career Progression: As part of a Career Progression Group vacancies may be filled from this recruitment as a Administrative Coordinator 3 or 4 depending on the level of experience of the selected applicant(s).

Compensation:The maximum amount listed for the salary pay range is the amount a person can make throughout their career in the position and not the maximum amount we are allowed to pay at the time of hire.

How To Apply:

No Civil Service test score is required in to be considered for this vacancy.

To apply for this vacancy click on the Apply link above and complete an electronic application which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.

* Information to support your eligibility for the position must be included in the application (i.e. relevant detailed experience/education). Resumeswill not be accepted in lieu of completed education and experience sections. Applications may be rejected if incomplete.

Louisiana is a State as Model Employer (SAME) for individuals with disabilities.

For further information about this vacancy contact:
Izzy Piland
Human Resources
P.O BOX 94111
Baton Rouge LA 70804