Administrative Assistant III-Dermatology

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Job Category:

Employment Type:

Job Profile:

Job Summary:

Under the general direction of the Education Manager the Administrative Assistant III supports the missions of the Department of Dermatology by coordinating several operational and ad hoc duties. This position provides critical administrative support to the clinical faculty and includes the research faculty for their education focus supporting undergrad and graduate school courses for the Department of Dermatology. This detail-oriented position requires excellent administrative organizational and communication (oral written and electronic) skills as well as computer proficiency. It requires considerable professionalism confidentiality independent initiative sound judgement analytic ability and problem-solving skills. The successful candidate will have the ability to manage competing priorities as well as the ability to work independently in dealing with the diverse elements of the complex organization of UW-SMPH.

• This position may require some work to be performed in-person onsite at a designated campus work location. Some work may be performed remotely at an offsite non-campus work location.

• Monday through Friday 8:00a.m.- 4:30p.m.

Key Job Responsibilities:

• Serves as a primary point of contact for individuals and groups provides organizational information via phone in person and through other communication mediums

• Develops implements and maintains methods and organizational systems directed at the maintenance of electronic/physical records related to work operations according to established policies and procedures

• Develops sends receives copies and distributes communications to the appropriate entities according to established policies and procedures

• Schedules logistics and secures resources for meetings conferences travel and work unit operations

• Prepares and audits complex records edits documents and reviews work done by others

Department:

School of Medicine and Public Health Department of Dermatology Administration

The Department of Dermatology is committed to advancing cutting-edge research training the next generation of leaders and delivering world-class patient care for individuals of all ages. Guided by our vision to be a world leader in academic dermatology we strive to be a center for remarkable care and a vibrant community dedicated to innovation education and inclusion. We embrace both independent and collaborative approaches to our work. Our philosophy is to empower individuals through comprehensive hands-on training and onboarding while fostering a strong team culture through regular collaboration with colleagues and support staff across the department.

Compensation:

The starting salary/hourly wage for the position is $25 per hour; but is negotiable based on experience and qualifications.

Employees in this position can expect to receive benefits such as generous vacation holidays and sick leave; competitive insurances and savings accounts; retirement benefits. For more information refer to the campus benefits webpage.

• SMPH University Staff Benefits Flyer 2026

Required Qualifications:

• Minimum of Two years administrative work experience required

• Proficiency in Microsoft Office Suite Programs (Outlook Word Excel etc.) as well as Webex and Zoom (or similar) required

Preferred Qualifications:

• Experience working in an office setting providing high level administrative support desired

• Experience in academic or medical administration preferred

Education:

H.S. Diploma Preferred.

How to Apply:

For the best experience completing your application we recommend using Chrome or Firefox as your web browser.

To apply for this position select either I am a current employee or I am not a current employee under Apply Now. You will then be prompted to upload your application materials.

Important: The application has only one attachment field. Upload the following documents in that field either as a single combined file or as multiple files in the same upload area.

Cover letter required
Resume

Your cover letter should address how your training and experience aligns with the required and preferred qualifications listed above. Application reviewers will rely on these written materials to determine which applicants move forward in the process. References will be requested from final candidates. All applicants will be notified once the search concludes and a candidate is selected.

University sponsorship is not available for this position including transfers of sponsorship and TN selected applicant will be responsible for ensuring their continuous eligibility to work in the United States (i.e. a citizen or national of the United States a lawful permanent resident a foreign national authorized to work in the United States without the need of an employer sponsorship) on or before the effective date of position is an ongoing position that will require continuous work you are selected for this position you must provide proof of work authorization and eligibility to work.

The department will not be able to support a request for a J-1 waiver. If you choose to pursue a waiver and apply for our position neither the UW nor UWMF will reimburse you for your legal or waiver fees.

Contact Information:

Beth Reuter .

Relay Access (WTRS): 7-1-1. See RELAYSERVICE for further information.

Institutional Statement on Diversity:

Diversity is a source of strength creativity and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity culture background experience status abilities and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching research outreach and diversity as inextricably linked goals.

The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students faculty and staff serve Wisconsin and the world.

The University of Wisconsin-Madison is an Equal OpportunityEmployer.

Qualified applicants will receive consideration for employment without regard to including but not limited to race color religion sex sexual orientation national origin age pregnancy disability or status as a protected veteran and other bases as defined by federal regulations and UW System policies. We promote excellence by acknowledging skills and expertise from all backgroundsand encourage all qualified individuals to apply. For more information regarding applicant and employee rights and to view federal and state required postings visit the Human Resources Workplace Poster website.

To request a disability or pregnancy-related accommodationfor any step in the hiring process (e.g. application interview pre-employment testing etc.) please contact the Divisional Disability Representative (DDR)in the division you are applying make your request as soon as possible to help the university respond most effectively to you.

Employment may require a criminal background check. It may also require your references to answer questions regarding misconduct including sexual violence and sexual harassment.

The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7).

The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies crime statistics for the previous 3 calendar years and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department.