Office Manager

Lakewood, CO - USA

Yearly Salary: $ 45000 - 55000

Posted on: Yesterday

Vacancies: 1 Vacancy

Job Summary

Background

We are currently seeking an Office Manager to join our team of talented professionals in our Lakewood CO location.

Responsibilities

Performs broad range of administrative functions including but not limited to:

Answers calls on multi-line telephone system
Administrative support in processing or leading the preparation of:
- Service Agreements
- Project Binders
- Reference Binders
- Laminated Photo Cards
- Maintain Tracking Spreadsheets
- Support of Others on the Team when needed (photos file downloads etc.)
Basic Accounting duties such as distribution of checks filing purchases filing and credit card reconciliation.
General office management duties such as:
- Maintaining inventory
- Schedule building maintenance
- Meeting preparation and scheduling
- Ordering lunch when needed for meetings or office events
- Maintains calendars for conference rooms
- Reviews sorts and distributes mail and other correspondence
- Coordinates the shipping of mail and packages
- Orders and maintains office supply grocery and forms inventory
- Equipment Management
- Fleet Vehicle Management
- Building Maintenance & Repair Scheduling
- Coordinates staff events such as cookouts offsite outings and other company events
Performs other duties and/or responsibilities as assigned

Skills and Experience

High school diploma or equivalency and five-ten years of administrative assistance experience or a combination of post high school education and experience equal to ten years
Experience as executive assistant is preferred or experience as administrative assistant in construction insurance or expert consultation industries
Ability to communicate effectively verbally and in writing
Ability to establish and maintain effective working relationships and to work together as a team
Document management and control experience
Ability to perform basic mathematical calculations
Ability to maintain a filing system and accurate records
Ability to perform assigned responsibilities with minimal supervision
Ability to prioritize organize and perform multiple work assignments simultaneously.
Time Management Skills
Decision Making Skills
Knowledge of basic computer operational functions
Knowledge of office practices procedures professionalism and etiquette
Intermediate to advanced skill in utilizing Microsoft Office (Word Excel Teams and Outlook)
Skill in preparing clear and concise procedures correspondences and other written materials

Values
At Charles Taylor our values define our identity principles and conduct. This person will demonstrate and champion Charles Taylor Values by ensuring Agility Integrity Care Accountability and Collaboration.

Equal Opportunity Employer

Here at Charles Taylor we are proud to be an Inclusive Employer. We provide an environment of mutual respect with zero tolerance to discrimination of any kind regardless of age disability gender identity marital/ family status race religion sex or sexual orientation.

Our external partnerships and the dedicated work we do in promoting a transparent and fair recruitment and selection process all contribute to the successful inclusive and diverse culture and environment which we are proud to be a part of at Charles Taylor.

About Charles Taylor

Charles Taylor is an independent global provider of claims solutions insurance management services and technology platforms for all property and casualty markets including commercial property workers compensation and auto/liability. We offer complex loss adjusting technical services third-party administration and managed care programs with specialization in catastrophic aviation energy and marine claims. With over 100 years of expertise at our corewe offer a comprehensive suite of solutions across all lines of business to help our clients manage risk.

Comepensation for this role is $45000 to $55000 annual.

Required Experience:

BackgroundWe are currently seeking an Office Manager to join our team of talented professionals in our Lakewood CO location.ResponsibilitiesPerforms broad range of administrative functions including but not limited to:Answers calls on multi-line telephone systemAdministrative support in processing o...

Background

We are currently seeking an Office Manager to join our team of talented professionals in our Lakewood CO location.

Responsibilities

Performs broad range of administrative functions including but not limited to:

Answers calls on multi-line telephone system
Administrative support in processing or leading the preparation of:
- Service Agreements
- Project Binders
- Reference Binders
- Laminated Photo Cards
- Maintain Tracking Spreadsheets
- Support of Others on the Team when needed (photos file downloads etc.)
Basic Accounting duties such as distribution of checks filing purchases filing and credit card reconciliation.
General office management duties such as:
- Maintaining inventory
- Schedule building maintenance
- Meeting preparation and scheduling
- Ordering lunch when needed for meetings or office events
- Maintains calendars for conference rooms
- Reviews sorts and distributes mail and other correspondence
- Coordinates the shipping of mail and packages
- Orders and maintains office supply grocery and forms inventory
- Equipment Management
- Fleet Vehicle Management
- Building Maintenance & Repair Scheduling
- Coordinates staff events such as cookouts offsite outings and other company events
Performs other duties and/or responsibilities as assigned

Skills and Experience

High school diploma or equivalency and five-ten years of administrative assistance experience or a combination of post high school education and experience equal to ten years
Experience as executive assistant is preferred or experience as administrative assistant in construction insurance or expert consultation industries
Ability to communicate effectively verbally and in writing
Ability to establish and maintain effective working relationships and to work together as a team
Document management and control experience
Ability to perform basic mathematical calculations
Ability to maintain a filing system and accurate records
Ability to perform assigned responsibilities with minimal supervision
Ability to prioritize organize and perform multiple work assignments simultaneously.
Time Management Skills
Decision Making Skills
Knowledge of basic computer operational functions
Knowledge of office practices procedures professionalism and etiquette
Intermediate to advanced skill in utilizing Microsoft Office (Word Excel Teams and Outlook)
Skill in preparing clear and concise procedures correspondences and other written materials