Administrative Assistant

We are one of the largest mechanical electrical and plumbing contractors in Indiana and among the preeminent specialty contractors in the nation. We specialize in a full range of new and retrofit construction for industrial food processing commercial institutional healthcare pharmaceutical and bio-fuel projects.

Shambaugh & Son LP is looking for an Administrative this position you will be responsible for assisting with all areas of the Fire Fabrication Shop.

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• Communicate daily with designers superintendents fab supervisors and the fab manager regarding IRTs foremans kits and related questions.
• Receive IRTs via email/call-ins address questions with relevant personnel confirm completion track delays schedule LTL/UPS pickup provide tracking updates and coordinate truck loading for site delivery.
• Process incoming kits by printing drawings stamping printing stock lists/label files and uploading ITF files.
• Log in dates weights and welds into job track; maintain an updated truck schedule; send weekly stock list request emails to designers; and communicate on stock list errors.
• Take to the fab floor for pulling and loading
• Maintain attendance records employee files weekly attendance sheets for supervisors log/print employee badges and distribute checks to supervisors/employees.
• Assist HR with obtaining benefit paperwork for current/new hires setting up and following up on interviews processing reviews/raises processing new employees/paperwork/benefit video viewing and assisting the HR department with needed employee information.
• Answer incoming calls order office supplies and maintain various division file information (timesheets project archives).
• Scan all shop employee timesheets and wage slips to the payroll department.
• Assist the fab manager and supervisors as needed
• Other assigned duties.

• High School Diploma or equivalent
• 3-5 years minimum of administrative office experience
• Strong verbal and written communication skills
• Dependable
• Advanced knowledge of Microsoft Word and Excel
• Lotus Notes experience preferred but not required
• Must be able to multi-task and be very organized
• Must be a self-starter and able to work with diverse group of construction personnel
• Proficient with time management
• Regular and reliable attendance including the ability to work extended hours and weekends as required

Please review our Affirmative Action Policy.