Warehouse & Logistics Manager (Tobacco & Commodities)

Recruitment Matters Africa Pvt Ltd

Job Location:

Kabwe - Zambia

Monthly Salary: Not Disclosed

Posted on: Yesterday

Vacancies: 1 Vacancy

Job Summary

Key Responsibilities

Warehouse & Collateral Management

Take full operational responsibility for warehouse facilities in Kabwe and Lusaka ensuring efficient secure and well-organised operations at all times.
Manage the storage handling preservation and protection of tobacco commodities in line with industry standards and collateral management requirements.
Ensure strict control and accuracy of stock held under collateral arrangements including oversight of warehouse receipts and controlled stock movements.
Implement and maintain robust stock control systems to ensure real-time visibility and traceability of all inventory.
Supervise warehouse staff collateral controllers and support personnel ensuring clear task allocation and performance accountability.
Ensure all inbound and outbound goods are properly recorded authorised and supported by accurate documentation.
Conduct regular physical stock counts and reconciliations to validate system records and warehouse receipts.
Maintain high standards of cleanliness order and operational compliance within all warehouse facilities.

Tobacco Industry Knowledge & Quality Control

Apply strong working knowledge of Burley and Flue-Cured tobacco throughout all warehouse and logistics operations.
Understand and apply tobacco grading systems and classifications during intake storage and dispatch.
Verify tobacco grades weights and quantities during receiving and release processes to ensure accuracy and compliance.
Monitor storage conditions to preserve tobacco quality and minimise loss damage or deterioration.
Ensure that all handling practices align with quality standards and industry best practices.
Accurately calculate tobacco quantities weights and commercial values for reporting and reconciliation purposes.

Logistics & Commodity Movement

Coordinate the movement of goods between Kabwe Lusaka and Ndola ensuring efficient scheduling and execution.
Support logistics coordination for the transportation of copper concentrates from Ndola to Tanzania ensuring alignment with operational and documentation requirements.
Liaise closely with transporters clearing agents warehouse teams and other stakeholders to ensure smooth execution of logistics activities.
Monitor delivery timelines and proactively resolve delays disruptions or operational challenges.
Support sales coordination and key account requirements related to stock availability and movement where necessary.

Documentation Banking & Financial Coordination

Manage and control documentation related to bank releases warehouse receipts and collateralised stock.
Prepare accurate and timely stock reconciliation reports for internal management and external stakeholders.
Ensure all financial banking and collateral documentation complies with agreed procedures and regulatory requirements.
Liaise with banks and financial institutions regarding collateral stock positions releases and reporting obligations.

Reporting & Administration

Prepare detailed weekly and monthly stock warehouse and movement reports.
Investigate stock discrepancies variances and losses and implement corrective actions where required.
Maintain well-organised filing systems for physical and electronic records.
Support internal audits inspections and third-party reviews when required.

Health Safety & Compliance

Participate fully in Safety Health and Environmental (SHE) training programmes.
Enforce compliance with health and safety regulations across all warehouse operations.
Ensure correct and consistent use of Personal Protective Equipment (PPE) by all staff and visitors.
Conduct routine safety inspections and identify potential hazards within warehouse facilities.
Promote a strong safety culture and ensure adherence to company policies and procedures.

Qualifications

Diploma or Degree in Logistics Supply Chain Management Business Administration or a related field.
Formal training in Warehouse Management Commodity Logistics or Collateral Management is an advantage.
Additional certification or training related to commodity trading or stock control systems will be beneficial.

Skills & Competencies

Strong numerical and analytical skills with the ability to calculate stock volumes weights and values accurately.
Proven ability to manage stock control systems warehouse receipts and reconciliation processes.
Solid understanding of warehouse reporting documentation and audit requirements.
Strong leadership and people-management skills with experience supervising operational teams.
Ability to operate effectively across multiple locations and manage competing priorities.
Strong coordination and stakeholder management skills including interaction with banks transporters and clearing agents.
High attention to detail accuracy and integrity when managing high-value commodities.
Proficiency in Microsoft Excel and warehouse or stock management systems.
Ability to work under pressure meet deadlines and respond effectively to operational challenges.

Key Responsibilities Warehouse & Collateral Management Take full operational responsibility for warehouse facilities in Kabwe and Lusaka ensuring efficient secure and well-organised operations at all times. Manage the storage handling preservation and protection of tobacco commodities in line wi...