Receptionist

Duluth, MN - USA

Monthly Salary: Not Disclosed

Posted on: 18 hours ago

Vacancies: 1 Vacancy

Job Summary

Receptionist / Administrative Assistant

Duluth MN

$22.50 / Hour

Non-Exempt

Sofidel America a subsidiary of the Sofidel Group is a leading manufacturer of paper products globally. Established in 2012 within the United States and headquartered in Horsham PA Sofidel America operates manufacturing plants in ten states including Minnesota. With subsidiaries in 15 countries and over 7500 employees worldwide Sofidel Group is dedicated to producing high-quality paper for hygienic and domestic use.

The Duluth location is undergoing rapid expansion making it an exciting time to join our team. Our workforce is engaged dependable and values team-based culture. Apply today if you are looking for a workplace where you can grow and develop within the organization and build a career. An ideal team member is local to the Twin Ports region highly organized and interested in a team-based work setting. Join our team today!

We are seeking a professional and organized Receptionist / Administrative Assistant to support daily operations at our paper mill. This role serves as the first point of contact for visitors and callers while also providing vital administrative and clerical support to management and various departments.

Essential Job Functions:

Receptionist & Travel Office Responsibilities

Answer incoming telephone calls and emails directing inquiries to the appropriate staff members departments or voicemail and taking messages as needed.
Greet guests visitors applicants and vendors; maintain a visitor log and announce arrivals to the appropriate staff members.
Provide ongoing employee relations with positive communication and actions.
Provide general administrative and clerical support including photocopying faxing scanning sorting and distributing mail and managing voicemail.
Manage incoming and outgoing mail and packages.
Maintain conference room schedules and reserve rooms as requested.
Maintain and update the company directory.
Manage and coordinate office supplies and maintenance while supporting daily administrative operations to ensure smooth workflow and notifying supervision of any issues or needs
Support internal lunch events social gatherings and business meetings as needed.

Travel & Scheduling Support

Manage all domestic travel (flights hotels ground transportation rental cars) bookings and provide occasional coordination for international travel.
Monitor travel alerts and coordinate rebooking or assistance as needed to ensure employee safety and minimize disruptions.
Maintain traveler profiles in the booking system.
Provide basic guidance on company travel and expense policies.
Confirm itineraries and distribute travel details to travelers.
Maintain records of travel bookings and associated expenses and prepare summary reports for review and reconciliation.

To perform this job successfully an individual must be able to learn and perform each essential duty satisfactorily. Reasonable accommodation may be made to enable qualified individuals with disabilities to perform the essential functions.

Job Requirements:

High school diploma or equivalent; additional administrative training or certifications a plus.
Previous experience in a receptionist office assistant or administrative support role (industrial or manufacturing setting preferred).
Strong communication and interpersonal skills.
Proficient in Microsoft Office Suite (Word Excel Outlook).
Excellent time management organization and multitasking abilities.
Ability to work independently and as part of a team in a fast-paced environment.
Familiarity with safety procedures and confidentiality practices in an industrial setting is advantageous.

Physical Demands:		Lift/Carry Requirements:
Stand	O (Occasionally)	10 lbs. or less	F (Frequently)
Walk	O (Occasionally)	11-20 lbs.	O (Occasionally)
Sit	F (Frequently)	21-50 lbs.	N (Not Applicable)
Handling /Fingering	F (Frequently)	51- 100 lbs.	N (Not Applicable)
Reach Outward	F (Frequently)	Over 100 lbs.	N (Not Applicable)
Reach Above Shoulder	O (Occasionally)	Push / Pull:
Climb	N (Not Applicable)	12 lbs. or less	O (Occasionally)
Crawl	N (Not Applicable)	13-25 lbs.	O (Occasionally)
Squat or Kneel	O (Occasionally)	26-40 lbs.	N (Not Applicable)
Bend	O (Occasionally)	41-100 lbs.	N (Not Applicable)
Key
N (Not Applicable)	Activity is not applicable to this occupation.
O (Occasionally)	Occupation requires this activity up to 33% of the time (0 - 2.5 hrs/day)
F (Frequently)	Occupation requires this activity from 33% - 66% of the time (2.5 - 5.5 hrs/day)
C (Constantly)	Occupation requires this activity more than 66% of the time (5.5 hrs/day)

Other Physical Requirements

Vision (Near Distance Color Peripheral Depth Perception)
Sense of Sound (within normal range) and touch

WORK ENVIRONMENT

Personal protective equipment (PPE) is required when in the plant and warehouse areas. PPE will include safety shoes eye and ear protection reflective vests and hairnets or hats along with any other necessary protection. Temperatures in the plant/warehouse can range a great deal from season to season. The employee will be exposed to considerable paper dust and employees will also be exposed to noise levels that will require hearing protection.

Sofidel America is an equal opportunity employer. Sofidel America is committed to all federal state and local laws and regulations pertaining to equal order to provide equal employment and advancement opportunities to all applicants employment decision at the company will be based on merit qualifications and abilities. We do not discriminate on the basis of race color religion sex sexual orientation gender identity national origin age disability or veteran status. This policy extends to all terms conditions and privileges of employment as well as the use of all Sofidel America facilities.

ADA Statement for Accommodation:

Sofidel America complies with federal and state disability laws and makes reasonable accommodations for applicants and candidates with disabilities.

Required Experience:

Junior IC

Receptionist / Administrative AssistantDuluth MN$22.50 / HourNon-ExemptSofidel America a subsidiary of the Sofidel Group is a leading manufacturer of paper products globally. Established in 2012 within the United States and headquartered in Horsham PA Sofidel America operates manufacturing plants in...