Preconstruction Coordinator

The Preconstruction Coordinator plays a critical role in keeping RMCIs Preconstruction and Estimating teams organized informed and moving efficiently. This position manages document control supports bid and pursuit efforts and ensures seamless coordination across internal teams external partners and business development activities. By maintaining structure accuracy and communication the coordinator strengthens RMCIs ability to pursue and deliver projects with confidence.

Responsibilities

• Preconstruction:

• Handle TradeTapp requests and route to internal teams
• Track active MSAs/MPAs
• Manage and archive NDAs
• Serve as Docusign admin for preconstruction and contracts
• Document preconstruction and estimating meetings
• Track cross-functional ARs and coordinate needs
• Work with Marketing on proposals and interview presentations
• Estimating
• Bid Document Coordination: Organize all project files.
• Bookmarking & Labeling: Mark contract documents clearly.
• Slip Sheeting: Insert sketches RFIs and amendments into contract documents.
• Building Connected: Create consistent file structures for solicitation.
• Business Development
• Update and manage CRM leads opportunities and pursuits
• Direct inquiries from prospective subcontractors vendors or clients to the relevant team members.
• Arrange meet-and-greets with potential clients
• Track relevant external events

Qualifications

• Experience in construction preconstruction estimating or related administrative support roles
• Strong organizational skills with the ability to manage multiple deadlines
• Proficiency with Microsoft Office Suite; familiarity with Bluebeam Building Connected and CRM platforms preferred
• Strong written and verbal communication skills
• High attention to detail and commitment to accuracy
• Ability to collaborate effectively with crossfunctional teams
• Professionalism in handling confidential documents such as NDAs MSAs and MPAs
• Driven flexible and able to thrive in high-speed work environment

Education & Certifications

• Required
  • Relevant experience in administrative roles project coordination or providing support within the construction industry
• Preferred
  • Associate or Bachelors degree
  • Experience in general contracting

Safety Level

This is a safety sensitive position and all applicable policies including drug test and background check will apply.

• The inherent responsibilities of your role may include physical working order to safely and successfully perform job duties you must be able to:
  • Potentially lift up to 50 pounds
  • Potentially need to do repeated pushing pulling carrying reaching (or working above shoulder) walking standing sitting stooping kneeling bending and climbing
  • Potentially operate a motor vehicle crane tractor etc.
• We reserve the right to continually monitor your ability to safely and successfully complete these inherent physical responsibilities and take action as deemed appropriate in accordance to the Americans with Disability Act (ADA)