Executive Assistant
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Job Location:
Monthly Salary:
Posted on:
Yesterday
Vacancies:
1 Vacancy
Job Summary
At Johnson & Johnsonwe believe health is everything. Our strength in healthcare innovation empowers us to build aworld where complex diseases are prevented treated and curedwhere treatments are smarter and less invasive andsolutions are our expertise in Innovative Medicine and MedTech we are uniquely positioned to innovate across the full spectrum of healthcare solutions today to deliver the breakthroughs of tomorrow and profoundly impact health for more at .
As guided by Our Credo Johnson & Johnson is responsible to our employees who work with us throughout the world. We provide an inclusive work environment where each person is considered as an individual. At Johnson & Johnson we respect the diversity and dignity of our employees and recognize their merit.
Job Function:
Business SupportJob Sub Function:
Administration & SecretarialJob Category:
Business Enablement/SupportAll Job Posting Locations:
Miami Florida United States of AmericaJob Description:
We are searching for the best talent for an Executive Assistant in Miami FL.
Our expertise in Innovative Medicine is informed and inspired by patients whose insights fuel our science-based advancements. Visionaries like you work on teams that save lives by developing the medicines of tomorrow.
Join us in developing treatments finding cures and pioneering the path from lab to life while championing patients every step of the way.
Learn more at Responsibilities:
Supervise and coordinate overall administrative activities for Janssen International Vice President.
Manage and maintain executives schedule (VP).
Travel arrangement such as: issue the ticket using approved agencies book hotels set up ground transportation and fill out the subscription for Congresses as needed.
Prepare expense reports through with documentation for IVP as needed.
Support in Procurement process working with internal systems to create vendors open requests for purchase orders pay vendors and process invoices.
Collect prepare information and reports for management use.
Prepare all logistics of meetings and events internal and external including invitations venues meals booking of hotels and transportation visual equipment.
Interacts with other administrative teams as well as leaders and cross-functional stakeholders in the organization to deliver on IVP business needs.
Collaborate with a small group of administrative assistants securing deployment of company policies sharing relevant information manage vacation schedule and leaves of absence to secure business continuity and appropriate business support.
Training the new assistant members.
Qualifications:
Required:
A High School diploma is required; an Associate or Bachelors degree is preferred
A minimum of 6 years related experience
Advanced skills in writing reading and speaking in English and Spanish or Portuguese
This individual will have excellent verbal and written communication skills with outstanding interpersonal skills
Proficiency in Microsoft Office programs (Teams Word Excel PowerPoint and Outlook)
Proficiency with communication tools and portal technology (Our Source Zoom SharePoint Workday and Concur sites) is required.
Demonstrate discipline organization and positive can do attitude.
Capable of working well in a dynamic environment.
Good interpersonal relationships and a team player
Johnson & Johnson is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race color religion sex sexual orientation gender identity age national origin disability protected veteran status or other characteristics protected by federal state or local law. We actively seek qualified candidates who are protected veterans and individuals with disabilities as defined under VEVRAA and Section 503 of the Rehabilitation Act.
Johnson & Johnson is committed to providing an interview process that is inclusive of our applicants needs. If you are an individual with a disability and would like to request an accommodation external applicants please contact us via internal employees contact AskGS to be directed to your accommodation resource.
Required Skills:
Preferred Skills:
Required Experience:
IC
Key Skills
- Time Management
- Microsoft Office
- Organizational skills
- Microsoft Outlook
- Microsoft Word
- Personal Assistant Experience
- Microsoft Powerpoint
- Calendar Management
- Microsoft Excel
- Administrative Experience
- Microsoft Outlook Calendar
- Google Suite
About Company
About Johnson & Johnson A t Johnson & Johnson, we believe good health is the foundation of vibrant lives, thriving communities and forward progress. That’s why for more than 130 years, we have aimed to keep people well at every age and every stage of life. Today, as the world’s larges ... View more
