Job Opportunities Legal Administrative Assistant
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Job Location:
Monthly Salary:
Posted on:
30+ days ago
Vacancies:
1 Vacancy
Job Summary
Job ID:3331
Openings:1
Jurisdiction:Out of Scope
Division:Office of the City Solicitor
Department: Office of the City Solicitor
Branch: Law Office Administration
Location Name: Regina Saskatchewan CA
Type of Posting:Internal & External
Employment Type:Permanent
Annual Salary:$56448.00-$75267.00
Date Posted: February 17 2026
Closing Date: March 3 2026
Land Acknowledgement
We are proud to reside on Treaty 4 Territory and the traditional lands of the Cree Saulteaux Dakota Nakota Lakota and Métis Nation honoring and respecting these Nations and ancestors of this territory and grateful to be here. Regina is committed to building trust and creating true partnerships with Indigenous peoples.
Equity Diversity & Inclusion
The City of Regina is an equal opportunities employer dedicated to fostering a respectful collaborative inclusive and barrier-free workplace allowing everyone to achieve their full potential. We value diversity as a key to our success and encourage all qualified candidates including Indigenous peoples people of colour 2SLGBTQIAP individuals of all genders people of disabilities and members of equity-deserving communities to apply.
The City of Regina is committed to ensure accessible and accommodating processes during the application and selection phases. If you need accommodation at any point during the recruitment process please inform our Talent teamand well collaborate with you to address your requirements.
Position Summary
Key Duties & Responsibilities
- Manage organize and coordinate meeting and appointment schedules.
- Collect assemble and provide information packages files reports correspondence and background materials.
- Provides logistical support - confirm space prepare agendas assemble materials ensure notices and information packages are sent out.
- Makes travel and accommodation arrangements for all staff.
- Responds to requests for information or materials from both internal and external parties.
- Builds and maintains relationships between and across business departments and external organizations law firms and tribunals.
- This position must be sensitive to the needs of all customers and be open and responsive to change.
- Prepare and assemble necessary background material and files attend meetings to take notes and prepare follow-up correspondence.
- Compose legal documents and bylaws.
- Compose correspondence type and proofread highly confidential and sensitive correspondence reports and other materials related to labour and employment relations collective bargaining negotiations health and safety and other human resource related issues.
- Contribute as an effective team member and support onboarding and training for new staff.
- Serve on committees and working groups when required.
Key Qualifications
- Demonstrated experience providing advanced administrative support in a confidential environment.
- Strong knowledge of standardized administrative processes and the ability to apply them to varied situations.
- Working knowledge of legal terminology court procedures and legal documentation.
- Excellent written and verbal communication skills with the ability to draft and proofread sensitive material.
- Proficiency in basic accounting functions and budget record maintenance.
- Strong interpersonal skills with the ability to navigate sensitive or challenging situations professionally.
- High attention to detail with strong organizational and timemanagement capabilities.
- Ability to manage high concentration demands particularly when recording transcribing or editing minutes.
Working/Other Conditions
- Work is primarily completed in an office environment within City facilities.
- Frequent interruptions and shifting priorities require focus and adaptability.
- Recording minute-taking and transcription duties may involve increased visual auditory and concentration demands.
- Collaboration with employees elected officials and external stakeholders is a regular part of the role.
Additional Requirements:
- Successful candidates may be required to provide a satisfactory criminal record check per the City of Reginas Criminal Record Check Policy.
- Proof of education is required.
- Additional assessments may be conducted to evaluate competencies skills and knowledge.
At City of Regina we offer competitive compensation health and wellness benefits and growth through educational support and in-house courses. If youre passionate about public service and making a difference apply now!
For detailed job descriptions CBAs and application tips visit our Applicant & Job Resources page.
Note: Only applications submitted via our online application system are accepted
Required Experience:
Junior IC
Key Skills
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About Company
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