Administrative Assistant

About Hensel Phelps:

Founded in 1937 Hensel Phelps specializes in building development construction and facility services in markets ranging from aviation to government commercial transportation critical facilities and healthcare. Ranked #1 in aviation and #6 overall general contractor in 2024 by BDC Hensel Phelps is one of the largest employee-owned general contractors in the country. Driven to deliver EXCELLENCE in all we do and supported by our core values of Ownership Integrity Builder Diversity and Community Hensel Phelps brings our clients visions to life with a comprehensive approach that begins with innovative planning and extends throughout the life of the property.

Position Description:

The IT Administrative Assistant will manage and distribute information within the Information Technology department. This generally includes answering phones taking memos maintaining files. Additionally the IT Admin Asst will manage accounts payable for the department.

Position Qualifications:

• Ability to read and comprehend simple instructions short correspondence and memos. This includes the ability to write simple correspondence.
• Effectively presents information in one-on-one and small group situations to customers clients and other employees of the organization.
• Willingness to take direction and follow instructions. Requires the ability to carry out detailed but uninvolved written or oral instructions.
• Ability to deal with problems involving a few concrete variables in standardized situations.
• Willingly asks questions and implements new and more effective procedures to document control and management.
• Works collaboratively with others and fosters a positive work environment related to teamwork.
• Understands and meets quality standards.

Essential Duties:

• Manages accounts payable for the IT department.
• Reads and routes incoming mail. Locates and attaches the appropriate file to the correspondence to be answered by the employer. Prepares outgoing mail and correspondence including e-mail and faxes.
• Takes dictation in shorthand or by machine and transcribes notes on a computer or transcribes from voice recordings.
• Composes routine correspondence.
• Organizes and maintains the operational file system and files correspondence and other records.
• Answers and screens the managers telephone calls and arranges conference calls.
• Coordinates the managers schedule and makes appointments.
• Arranges and coordinates travel schedules and reservations.
• Coordinates and arranges meetings prepares agendas reserves and prepares facilities and records and transcribes minutes of meetings.
• Makes copies of correspondence or other printed materials.
• Orders and maintains supplies and arranges for equipment maintenance.
• Prepares source data for computer entry by compiling and processing customer and account source documents. This includes entering customer and account data.

Physical Work Classification & Demands:

Light Work. Exerting up to 25 pounds of force occasionally and/or up to 10 pounds of force frequently and/or a negligible amount of force constantly to move objects.

The individual in this position will periodically walk kneel sit crouch reach stoop read/see speak push pull lift stand and finger/type. The frequency of each action varies by workflow and office activity.

Walking - The person in this position needs to occasionally move about inside the office to access file cabinets office machinery boxes cabinets etc.

Constantly operates a computer and other office machinery such as a calculator copy machine phone computer and computer printer.

The person in this position frequently communicates with employees and external stakeholders regarding a variety of topics related to office administration.

Constantly computes analyzes and conceptualizes mathematical calculations and formulas.

Constantly reads written communications and views email submissions.

The person in this position regularly sits in a stationary position in front of a computer screen.

Visual acuity and ability to operate a vehicle as certified and appropriate.

Rarely exposed to high and low temperatures

Rarely exposed to noisy environments and outdoor elements such as precipitation and wind.

Any Employment Offers are Contingent Upon Successful Completion of the Following:

• Verification of Work Authorization and Employment Eligibility
• Substance Abuse Screening
• Physical Exam (if applicable)
• Background Checks for Badging/Security Clearances (Required)

Compensation Range (Colorado Only)

Hourly Wage Range: $20.00 - $25.00 USD

Benefits:

Hensel Phelps provides generous benefits for our full-time employees. This position is eligible for company-paid medical insurance life insurance accidental death & dismemberment long-term disability 401(K) retirement plan and our employee assistance program (EAP). Hensel Phelps also believes in the importance of taking time to recharge. As a result employees are eligible for paid time off beginning upon hire.

Equal Opportunity and Affirmative Action Employer:

Hensel Phelps is an equal opportunity employer. Hensel Phelps is committed to engaging in affirmative action to increase employment opportunities for protected veterans and individuals with disabilities. Hensel Phelps shall not discriminate against any employee or applicant for employment on the basis of race color religion sex age national origin sexual orientation gender identity and expression domestic partner status pregnancy disability citizenship genetic information protected veteran status or any other characteristic protected by federal state or local law.

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about discussed or disclosed their own pay or the pay of another employee or applicant. However employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information unless the disclosure is (a) in response to a formal complaint or charge (b) in furtherance of an investigation proceeding hearing or action including an investigation conducted by the employer or (c) consistent with the contractors legal duty to furnish information. 41 CFR 60-1.35(c)

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Required Experience:

Junior IC