Executive Assistant to the PresidentCEO

PlaneSense located in Portsmouth NH is an aviation management company with more than thirty years of experience. The company has built a strong reputation for service and innovation and continues to push its capabilities while upholding exceptional standards in aviation management.

We are currently seeking a high-caliber Executive Assistant (EA) to serve as the right hand to our President/ this role you will act as a true extension of the President/CEO anticipating needs before they arise and operating with the highest level of accuracy discretion and professional polish.

The ideal candidate is a proactive problem-solver who thrives in high-growth fast-paced environments. You are someone who balances a roll up your sleeves attitude with the executive presence required to engage with Board members fractional share owners investors and global partners.

What To Expect (Key Responsibilities)

As the President/CEOs primary liaison you will manage the rhythm of the executive office across multiple time zones and continents.

• Executive Support & Calendar Management:Provide comprehensive administrative and personal support to the President/CEO including managing a complex calendar prioritizing appointments and coordinating personal services e.g. vehicle maintenance home services bills taxes etc.
• Inbox Management:Proactively oversee the President/CEOs inboxorganizing priorities drafting responses and ensuring nothing falls through the cracks.
• Global Travel & Logistics:Coordinate intricate domestic and international travel arrangements includingbooking airlines accommodations and ground transportation and preparing detailed itineraries. Coordinate with our IOC (Integrated Operations Center) to schedule flights within our own fleet.
• Financial Administration:Complete and process complex expense reports including currency conversion for international travel ensuring accuracy and timely submission.
• Board & Stakeholder Relations:Serve as the primary administrative liaison for the Board of Directors and other key internal/external stakeholders including coordinating high-level meetings and managing sensitive correspondence with discretion.
• Project & Committee Assistance:Coordinate administrative work and special projects as occasionally needed for additional boards and committees the President/CEO serves on.
• Meeting Excellence:Facilitate meeting preparation including tech setup agenda creation note-taking and rigorous follow-up on action items for cross-departmental initiatives.
• Executive Correspondence:Prepare and edit high-level correspondence on behalf of the President/CEO.

• Culture & Operations:Act as an integral part of driving a positive company culture.

What You Need to Succeed (Qualifications)

• Experience:10 years of executive-level support with at least 3 years specifically supporting a CEO or C-suite executive in a large or high-growth organization.
• Education:Bachelors degree or equivalent professional experience.
• Global Fluency:Proven experience managing schedules and travel across multiple time zones and continents.
• Technical Mastery:High level of proficiency in Microsoft Office (Word Excel PowerPoint) and collaboration tools like Outlook and Teams.
• Discretion:An unwavering commitment to confidentiality and the ability to handle sensitive information with extreme integrity.
• Communication:Superior written and verbal skills; the ability to craft professional emails and maintain a polished business appearance.

How To Stand Out (Preferred Skills)

• Executive Presence:High emotional intelligence and the ability to engage confidently with our executive team members board members fractional share owners investors and global partners.
• Adaptability:A positive enthusiastic attitude with a high tolerance for change and the ability to stay calm under pressure.
• Proactive Judgment:Demonstrated ability to work with minimal supervision and take initiative.
• Commitment:Willingness to provide after-hours support tied to travel reservations or urgent global priorities. Responsive to emails/texts/phone calls outside normal business hours.

Why Join Us

PlaneSense combines the stability of a wellestablished organization with the energy of a company that continues to grow and evolve. As a key partner to our President/CEO your work will have visible impact on the organizations success leadership effectiveness and longterm strategy.

Ready to Take Flight with Us

If you have experience as an Executive Assistant we welcome you to apply to our recognized aviation company. This is an excellent opportunity to work alongside the President and CEO in a lively fast-moving workplace and play a key role within our team.

PlaneSense Inc. provides a clean work environment excellent benefit package and competitive compensation. We offer equal employment opportunities (EEO) to all employees and applicants for employment without regard to race color religion sex (including pregnancy childbirth and related medical conditions sexual orientation or gender identity) national origin age disability veteran status or addition to federal law requirements PlaneSense Inc. complies with applicable state and local laws governing nondiscrimination in employment.

If you require reasonable accommodation to complete an employment application participate in an interview complete pre-employment testing or otherwise take part in the employee selection process please contact

Compensation for this position will be discussed in detail during the interview process. Candidates applying from a state or locality that requires salary disclosure may request this information by contacting