Executive Assistant

Austin, TX - USA

Monthly Salary: Not Disclosed

Posted on: 30+ days ago

Vacancies: 1 Vacancy

Job Summary

Company Summary:

Dr. Gabi a groundbreaking AI health companion app designed to put the worlds smartest kindest doctor in everyones pocketdelivering personalized health and nutrition guidance 24/7. Our mission is to create a world where proactive deeply personal care is accessible to allthrough both a luxury in-clinic experience and transformative technology.

About the Role
Medici is seeking an experienced Executive Assistant to support a member of the executive leadership team during an exciting period of growth. This is a high-trust high-impact role for someone with strong executive support experience exceptional judgment discretion and operational excellence. The ideal candidate has previously supported a founder C-suite leader or senior executive knows how to manage competing priorities in a fast-paced environment and is comfortable using modern tools and AI to improve efficiency. This person will play a critical role in helping the executive stay organized prepared and focused on the companys highest-priority initiatives.

Benefits:We offer a comprehensive benefits package including health dental and vision insurance and paid time off. Team members also enjoy access to advanced imaging technology a supportive and forward-thinking clinical team and unique perks such as discounts on IV therapy and M-Sculpt sessions free onsite yoga and catered healthy lunches.

Key Responsibilities:

Manage and prioritize the executives calendar ensuring alignment with company priorities
Coordinate complex travel arrangements and detailed itineraries
Prepare briefing materials for meetings investor calls and external engagements
Draft and manage correspondence on behalf of the Executive
Track follow-ups and ensure accountability across meetings and initiatives
Serve as a professional point of contact for investors advisors partners and VIP clients
Support coordination of executive meetings events and stakeholder gatherings
Assist with thoughtful relationship management including outreach and gift coordination
Improve systems and workflows using AI and productivity tools to increase efficiency
Maintain strict confidentiality and discretion with sensitive information
Provide general administrative support as needed to maintain executive momentum

Qualifications:

5 years of experience supporting a senior executive
Proven ability to manage complex schedules and shifting priorities
Strong written and verbal communication skillsHighly organized with strong attention to detail
Professional polished and comfortable interacting with senior stakeholders
Proficiency in Google Workspace (Docs Sheets Slides)Experience using AI and automation tools to streamline work processes
Bachelors degree preferred

Why Join Us

Medici is changing the healthcare system by delivering best-in-class preventive and complex condition care that dramatically improves outcomes provides quick access to care and significantly reduces medical costs with ambitious growth trajectory we are attracting and cultivating team members who embody Medici values and are passionate about our mission to rebuild healthcare to what it should be.

Our Culture

Medici is a high-performing team that genuinely enjoys working together. We care deeply about our mission and about each other. We value personal ownership strong communication and supporting one anothers growth. Health and wellness are part of our cultureboth professionally and personally. Team gatherings have included yoga and sound bath sessions trying new fitness classes togetherplaying pickleball and bowling together and sharing farm-to-table dinners. Were ambitious and driven but we also believe in balance connection and building a company were proud of. Were a high-trust team. Leadership is supportive and available but we dont micromanagethis role requires strong judgment follow-through and comfort working independently. Were also values-driven and faith is important to our CEO and present in our culture; we welcome people of all backgrounds who align with how we work.

Important: This is a confidential search. All candidate submissions and inquiries must go through Elizabeth Barriga. Please do not contact members of the executive team regarding this role. Doing so may result in disqualification from consideration.

All Agency Engagement is through Elizabeth Barriga: emailprotected

We may use artificial intelligence (AI) tools to support parts of the hiring process such as reviewing applications analyzing resumes or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed please contact us.

Required Experience:

Company Summary:Dr. Gabi a groundbreaking AI health companion app designed to put the worlds smartest kindest doctor in everyones pocketdelivering personalized health and nutrition guidance 24/7. Our mission is to create a world where proactive deeply personal care is accessible to allthrough both a...