Administrator

RESPONSIBILITIES

All admin related to Single Samples for Business Manager

• Gathering all necessary information regarding samples for BM clients.
• Obtaining the signed order forms and other necessary documentation for new clients.
• Sending through all necessary documentation to client registration to upload on Focus and to open on BOSS once FOCUS approval is in place.
• Obtaining signed order forms and /or Purchase Order Numbers for existing clients.
• Saving of order forms / purchase orders and other client documentation on the server
• Opening an order line for these single samples on the Business Info Worksheet (BI)
• Arranging the pick-up of samples from Potch and other remote areas and sending them to the lab.
• Follow-up and confirmation that the samples were received by the lab.
• Completing the lab list and sending an internal order number and client info to the lab
• Sending through information for BOSS orders to be opened on BOSS.
• Sending out results and coordinating with BM if Interpretations must be done.
• Collecting proof of all results or results with interpretations sent to clients.
• Compiling of all paperwork for invoicing and requesting client invoices for these single samples
• Sending out invoices to clients for these single samples

All admin related to Soil Classification

• Obtaining the signed order forms and other necessary documentation from new clients once scheduling is received.
• Sending through all necessary documentation to client registration to upload on Focus and to open on BOSS once FOCUS approval is in place.
• Relaying to contractors asap when work can commence as soon as client approval is in place.
• Requesting the opening of orders in BOSS.
• Follow up the progress of Soil mapping fieldwork scheduled on a weekly basis (Make sure that all data is received for work scheduled)
• Receiving of Soil Classification data from contractors the checking thereof and handle data related enquiries.
• Send the soil classification data to GIS and prepare the files for the Soil Scientist for the actual classification.
• Completing the Soil Classification sections of the Business Info Worksheet.
• Follow up and co-ordination of all Soil Classification work up to the point of invoicing and sending out of the invoices.

All marketing related functions

• Build and execute social media strategy through competitive research platform determination benchmarking messaging and audience identification. 
• Generate edit publish and share content regularly (original text images video or HTML) that build meaningful connections.
• Set up and optimize company pages within each platform to increase the visibility of companys social content. 
• Moderate all user-generated content and respond accordingly.  
• Collaborating with Marketing Sales and Product Development teams 
• Arrangements for Nampo and other marketing related tasks

All HSE related functions

• Ensure understanding and support implementation of the HSE Management System
• Ensure understanding of H&S Roles and Responsibilities within the business. 
• Support the effective implementation of the HSE Management System Strategies and Programs
• Support the countrys H&S Manager in improving Safety Culture within the business. 
• Partner with the H&S Business Line Managers/Coordinators/Representatives and Business Line Managers to continuously improve HSE programs and accountability in support of the countrys HSE objectives (Top Pages) and business initiatives. 
• Participate in identifying HSE training needs developing the training matrices and plans. Organize and conduct HSE training. 
• Ensure HSE training is aligned with HSMS local regulatory requirements and business requirements. 
• Ensure that training is conducted at site level as per the training plan. 
• Ensure that training effectiveness is monitored and improvement actions identified and implemented (where necessary). 
• Lead or participate in investigations as directed by the H&S Manager. 
• Coordinate contractor management at head office. 
• Support Business Line Internal Auditing Programme through reviewing annual internal audit plans co- auditing and assisting business lines with corrective action reports once audits were performed. 
• Evaluate the effectiveness of corrective and preventive actions taken. 
• Champion specifically assigned projects. 
• Ensure and support H&S Personnel in HSE and Sustainability monthly quarterly half-yearly and annual reporting. 
• Help with other divisional tasks where requested.

SPECIFIC AUTHORITIES

• Cease the use of any equipment or environment that may be deemed to constitute a safety hazard or entry to hazardous environments without the necessary key and protection and take action to address the hazard.
• Cease to carry on with work that may affect the quality (integrity) of services and take action to address the issue.
• Initiate a formal improvement request when a deviation of the system occurs possible improvements are identified or when nonconformity is identified.
• Inform your manager of any major risks process failures or customer complaints.
• Ensure that the quality requirements are not subordinated to any prejudicial interests.
• Ensure all signatory approval of documents is in compliance with Company requirements.
• Ensure that the relevant management systems are not compromised.
• Identify and report non-conformances with respect to the quality system integrity and operational integrity.
• Compliance with all company policies and procedures.

Qualifications :

REQUIRED SKILLS

• Matric
• Qualification in Business Administration and Marketing will be an added advantage
• Knowledge of Precision Farming and working in the Agricultural sector.
• Health and Safety background will be an advantage.

OTHER

• Good interpersonal skills. 
• Good Communication Skills  
• Must be organized.  
• Ability to solve problems. 
• Must have good understanding of Microsoft Office

Additional Information :

All your information will be kept confidential according to EEO guidelines.

Remote Work :

No

Employment Type :

Full-time