Senior Specialist, Buying Center of Excellence

North Chicago, IL - USA

Monthly Salary: Not Disclosed

Posted on: 14 hours ago

Vacancies: 1 Vacancy

Job Summary

The primary focus of this position as part of Buying Center of Excellence is to support scientists and other R&D employees in in all US and UK sites by ensuring materials and services needed in daily operations are appropriately acquired. This position partners with multiple teams including the R&D Stockrooms and Suppliers etc. to fulfill approximately over 2000 customer orders per month.

Responsibilities

Initiate orders in response to customer requests for material goods or services in company purchasing systems (e.g. SRM Ariba or RMM Jaggaer) including WBS associated orders.
Act as a liaison between the business and suppliers to resolve order issues including damaged materials incorrectly shipped items returns etc.
Track open or outstanding orders. Follow up with customers or suppliers as needed to ensure appropriate close out process is executed.
Investigate and aid in the resolution of invoice issues related to purchase order purchases. Partner with Purchasing and Corporate Disbursement Office to resolve invoice issues resulting from orders.
- Examples include discrepancies (e.g. pricing quantity) between initial requisition invoices and purchase order amounts. Identify trends and work with leadership team and recommend process changes.
Update systems (e.g. SRM and RMM) appropriately posting receipt of goods and services. Close out open orders appropriately and initiate payment to suppliers within expected timeframes which includes providing invoice payment issue identification and resolution support for Stockrooms and R&D Community.
Identify ongoing process improvements in support of accurate transactions effective delivery of goods and services and timely payment to suppliers.

Qualifications :

High School diploma or equivalent. Minimum of 4 years relevant experience or an Associates Degree with 3 years relevant experience or a Bachelors Degree with a minimum of 2 year of relevant experience.
Minimum 2 years experience with and advanced working knowledge of payment systems (SRM Ariba or RMM Jaggaer) and applicable policies and procedures.
Exceptional customer services skills that support effective problem solving and issue identification & resolution.
Excellent verbal and written communication skills
Demonstrates excellent analytical and critical thinking skills with strong attention to detail
Must be proficient in Excel and be able to learn new software/technology quickly
Able to complete tasks independently and manage competing priorities effectively

Additional Information :

Applicable only to applicants applying to a position in any location with pay disclosure requirements under state or local law:

The compensation range described below is the range of possible base pay compensation that the Company believes in good faith it will pay for this role at the time of this posting based on the job grade for this position. Individual compensation paid within this range will depend on many factors including geographic location and we may ultimately pay more or less than the posted range. This range may be modified in the future.
We offer a comprehensive package of benefits including paid time off (vacation holidays sick) medical/dental/vision insurance and 401(k) to eligible employees.
This job is eligible to participate in our short-term incentive programs.

Note: No amount of pay is considered to be wages or compensation until such amount is earned vested and determinable. The amount and availability of any bonus commission incentive benefits or any other form of compensation and benefits that are allocable to a particular employee remains in the Companys sole and absolute discretion unless and until paid and may be modified at the Companys sole and absolute discretion consistent with applicable law.

AbbVie is an equal opportunity employer and is committed to operating with integrity driving innovation transforming lives and serving our community. Equal Opportunity Employer/Veterans/Disabled.

US & Puerto Rico only - to learn more visit & Puerto Rico applicants seeking a reasonable accommodation click here to learn more:

Work :

Employment Type :

Full-time

Responsibilities

Initiate orders in response to customer requests for material goods or services in company purchasing systems (e.g. SRM Ariba or RMM Jaggaer) including WBS associated orders.
Act as a liaison between the business and suppliers to resolve order issues including damaged materials incorrectly shipped items returns etc.
Track open or outstanding orders. Follow up with customers or suppliers as needed to ensure appropriate close out process is executed.
Investigate and aid in the resolution of invoice issues related to purchase order purchases. Partner with Purchasing and Corporate Disbursement Office to resolve invoice issues resulting from orders.
- Examples include discrepancies (e.g. pricing quantity) between initial requisition invoices and purchase order amounts. Identify trends and work with leadership team and recommend process changes.
Update systems (e.g. SRM and RMM) appropriately posting receipt of goods and services. Close out open orders appropriately and initiate payment to suppliers within expected timeframes which includes providing invoice payment issue identification and resolution support for Stockrooms and R&D Community.
Identify ongoing process improvements in support of accurate transactions effective delivery of goods and services and timely payment to suppliers.

Qualifications :

High School diploma or equivalent. Minimum of 4 years relevant experience or an Associates Degree with 3 years relevant experience or a Bachelors Degree with a minimum of 2 year of relevant experience.
Minimum 2 years experience with and advanced working knowledge of payment systems (SRM Ariba or RMM Jaggaer) and applicable policies and procedures.
Exceptional customer services skills that support effective problem solving and issue identification & resolution.
Excellent verbal and written communication skills
Demonstrates excellent analytical and critical thinking skills with strong attention to detail
Must be proficient in Excel and be able to learn new software/technology quickly
Able to complete tasks independently and manage competing priorities effectively

Additional Information :

Applicable only to applicants applying to a position in any location with pay disclosure requirements under state or local law:

The compensation range described below is the range of possible base pay compensation that the Company believes in good faith it will pay for this role at the time of this posting based on the job grade for this position. Individual compensation paid within this range will depend on many factors including geographic location and we may ultimately pay more or less than the posted range. This range may be modified in the future.
We offer a comprehensive package of benefits including paid time off (vacation holidays sick) medical/dental/vision insurance and 401(k) to eligible employees.
This job is eligible to participate in our short-term incentive programs.

AbbVie is an equal opportunity employer and is committed to operating with integrity driving innovation transforming lives and serving our community. Equal Opportunity Employer/Veterans/Disabled.

US & Puerto Rico only - to learn more visit & Puerto Rico applicants seeking a reasonable accommodation click here to learn more:

Work :

Employment Type :

Full-time

Key Skills

Category Management
Presentation Skills
Public Relations
Purchasing
Organizational skills
Produce Experience
Office Experience
Warehouse Distribution Experience
Analysis Skills
Retail Math
Supervising Experience
Logistics

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About Company

AbbVie

AbbVie is a global biopharmaceutical company focused on creating medicines and solutions that put impact first for patients, communities, and our world. We aim to address complex health issues and enhance people's lives through our core therapeutic areas: immunology, oncology, neuro ... View more

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