Executive Assistant to the Executive Director

$42.25/hr - $45.68/hr 40 hours per week year-round. Final placement within this range is based on confirmed job-related skills and relevant -site Full-time and Non-Exempt (Year-Round)

As the Executive Assistant you are the strategic partner and the primary engine behind the Executive Directors (ED) daily workflow. You manage the complex logistics and communications that allow for visionary leadership and strategic growth.

• Strategic Gatekeeping: Proactively manage and prioritize the EDs calendar to ensure focus on high-level strategic goals.
• Executive Correspondence: Draft polished bilingual emails reports and memos that align perfectly with the EDs voice.
• Board-Ready Presentations: Translate school data and strategic concepts into visually compelling graphics using Canva or Google Slides.
• Project Leadership: Take full ownership of high-stakes events from Board retreats to campus graduations with a zero-mistake mindset.
• Sophisticated Buffer: Act as a professional liaison between the Executive Office and staff parents and community partners.

What Were Looking For

We need a high-level self-starter with the anticipatory thinking to solve problems before they arise. You must possess the emotional maturity to remain calm in crisis mode and the relational intelligence to navigate complex social dynamics.

• Experience: 4 years as an Executive Assistant supporting a senior leader (CEO Director or Principal) ideally in an Educational setting.
• Education: Bachelors degree in Business Education Administration or a related field.
• Bilingualism: Fluency in Spanish (written and spoken) is required.
• Technical Skills: Expert proficiency in Google Workspace Slack Zoom and design tools like Canva.
• Discretion: An ironclad commitment to confidentiality regarding sensitive personnel and student data.

The Making Waves Academy Fit

We are looking for a community member not just an employee. You must own every outcome and be willing to participate in campus life. Excellent communication flexibility and a deep commitment to our mission are non-negotiable.

Total Rewards & Benefits

We provide a comprehensive package designed to support your long-term well-being in the Bay Area:

• Financial Security: Competitive above-market salary and access to a dedicated retirement savings plan.
• 100% Health Coverage: We cover 100% of most premiums for medical dental vision chiropractic and acupuncture for you and your family.
• Work-Life Balance: Generous paid time off plus all school holidays and breaks to ensure you have time to recharge.
• Professional Growth: Ongoing training and resources to help you master your craft as an executive professional.

-knit supportive community. This is more than a job; its a commitment to empowering students to lead fulfilling lives and give back to their communities. We are looking for leaders and advocates ready to make a lasting impact.

What You Will Be Doing

As the Executive Assistant you are the strategic partner and the primary engine behind the Executive Directors (ED) daily workflow. You manage the complex logistics and communications that allow for visionary leadership and strategic growth.

• Strategic Gatekeeping: Proactively manage and prioritize the EDs calendar to ensure focus on high-level strategic goals.
• Executive Correspondence: Draft polished bilingual emails reports and memos that align perfectly with the EDs voice.
• Board-Ready Presentations: Translate school data and strategic concepts into visually compelling graphics using Canva or Google Slides.
• Project Leadership: Take full ownership of high-stakes events from Board retreats to campus graduations with a zero-mistake mindset.
• Sophisticated Buffer: Act as a professional liaison between the Executive Office and staff parents and community partners.

What Were Looking For

We need a high-level self-starter with the anticipatory thinking to solve problems before they arise. You must possess the emotional maturity to remain calm in crisis mode and the relational intelligence to navigate complex social dynamics.

• Experience: 4 years as an Executive Assistant supporting a senior leader (CEO Director or Principal) ideally in an Educational setting.
• Education: Bachelors degree in Business Education Administration or a related field.
• Bilingualism: Fluency in Spanish (written and spoken) is required.
• Technical Skills: Expert proficiency in Google Workspace Slack Zoom and design tools like Canva.
• Discretion: An ironclad commitment to confidentiality regarding sensitive personnel and student data.

The Making Waves Academy Fit

We are looking for a community member not just an employee. You must own every outcome and be willing to participate in campus life. Excellent communication flexibility and a deep commitment to our mission are non-negotiable.

Total Rewards & Benefits

We provide a comprehensive package designed to support your long-term well-being in the Bay Area:

• Financial Security: Competitive above-market salary and access to a dedicated retirement savings plan.
• 100% Health Coverage: We cover 100% of most premiums for medical dental vision chiropractic and acupuncture for you and your family.
• Work-Life Balance: Generous paid time off plus all school holidays and breaks to ensure you have time to recharge.
• Professional Growth: Ongoing training and resources to help you master your craft as an executive professional.