Copy of School Administrative Assistant Vacancy in Southampton!

• Administrative Assistant

• Full-Time/Permanent

• Southampton Hampshire

• ASAP Start

• Primary School

Support a welcoming and organised environment where children can learn and thrive.

A friendly and forward-thinking primary school in Southampton is seeking a reliable and proactive Administrative Assistant to support the smooth day-to-day running of the school office. This is a key front-facing role essential to ensuring pupils staff parents and visitors receive a professional efficient and warm service.

About the Role

The Administrative Assistant will work closely with the Headteacher School Business Manager and wider staff team to provide high-quality administrative and organisational support.

You will be responsible for managing office tasks maintaining accurate records and acting as a first point of contact for parents and visitors helping to ensure the school operates effectively and professionally.

Key Responsibilities

• Provide general administrative support including data entry filing and record management

• Act as a first point of contact for parents visitors and external agencies both in person and by telephone/email

• Maintain accurate pupil records and support attendance monitoring

• Assist with diary management meeting coordination and minute-taking

• Support school communications including letters newsletters and website updates

• Process invoices orders and general financial administration (where applicable)

• Ensure confidentiality and compliance with data protection regulations

• Support school events admissions processes and wider administrative functions

The Ideal Candidate

• Experience in an administrative or office-based role ideally within education or a public-facing environment

• Strong organisational skills with excellent attention to detail

• Confident communication skills and a professional welcoming manner

• Proficiency in Microsoft Office and school management systems (e.g. SIMS or Arbor desirable)

• Ability to prioritise workload and work effectively under pressure

• Understanding of safeguarding and confidentiality within a primary school setting

• Flexible proactive and able to work both independently and as part of a team

• Legal right to work in the UK

About the School in Southampton

The school in Southampton is proud of its supportive and community-focused ethos. Staff work collaboratively to ensure a safe inclusive and positive environment where children can flourish. The office team plays a central role in maintaining strong relationships with families and supporting the wider school community.

Apply

If you are an organised approachable and committed Administrative Assistant in the Southampton area who is passionate about supporting children and families we welcome your application and CV.